Parks & Recreation Board

CITY OF PIEDMONT – SPECAIL PARK & RECREATION BOARD George Fina Municipal Building 314 Edmond Road NW Wednesday, June 13, 2018 6:30 p.m. MEMBERS PRESENT: Chairman Dr. Paul Francel, Rebecca Anderson, Louann Trammel, Cory Cranfill, and Abbie Hamblin MEMBERS ABSENT: None STAFF PRESENT: City Secretary Valorie Cumming 1) CALL TO ORDER – Chairman Dr. Paul Francel called the Parks and Recreation meeting to order at 6:36pm. 2) ROLL CALL – City Secretary Valorie Cumming called roll and a quorum was present. 3) PRESENTATION/PROCLAMATIONS/OATHS/APPOINTMENTS a) Oath of Abbie Hamblin to finish up the term of Nick Kittredge for the Park and Recreation Board that expires on May 31st 2020. 4) CONSENT AGENDA – All items on the consent agenda are non-controversial and may be approved by one motion. a) Approval of Minutes for the Park and Recreation meeting on April 24, 2018. Rebecca Anderson made a motion to approve the consent agenda. Motion was seconded by Cory Cranfill. The Vote was: AYE: Chairman Dr. Paul Francel, Rebecca Anderson, Louann Trammel, Cory Cranfill, and Abbie Hamblin NAY: None 5) CONSIDERATION OF ITEMS REMOVED FROM THE CONSENT AGENDA – None 6) PUBLIC HEARING – Topics to include those items not listed in the agenda. None 7) BUSINESS ITEMS – a) Discussion on remaining projects. Chairman Dr. Paul Francel addressed the board -area for development senior leisure area -not for kids -not aggressively athletic  -working on shuffle board, bocce ball, horse shoes, corn hole toss, tetherball, chess -talked with Jason and we have spent all of our funds this year -movie in the park is going well we have 4 nights this summer -co-sponsored with Church of the Nazarene -huge turn out -GFI plug on outside of pavilion had to be used to watch the movie -we purchased screen, projector, speakers, movie -you can buy pieces to use at the courts at the Pharmacy Corey Cranfill addressed the board -looking to mark up the courts we have now as slabs are expensive -painting basketball courts and professionally would cost around $700 for both -kits will cost about $300 and don’t mind doing it at Girl Scout Park and having professionally done at splash pad -girl scout park needs a new net for $10 Rebecca Anderson addressed the board -if we wanted to buy a popcorn machine and cart it would probably cost around $900 -looked at global picnic tables and trash cans which are made in the USA -we have a movie this weekend -Wonder b) Discussion, consideration and possible action on mulching project. Rebecca Anderson addressed the board -don’t need to do this yet as lines were sprayed to high c) Discussion, consideration and possible action on a skateboard area project. Rebecca Anderson addressed the board -all for this park -awesome for older kids Chairman Dr. Paul Francel addressed the board -no intention of coming up with a plan yet -maybe later we will have a sponsorship opportunity -ideal location would be at the current park -possibly between basketball court and fence Cory Cranfill addressed the board -obstacle course for adults would be cool d) Update and discussion on issues/problems appearing with the park components. Chairman Dr. Paul Francel addressed the board -horrible builders on splash pad -leaks require repairs and we want to wait until after summer -irrigation problems and water collecting -mower can block parking lot so no one uses it while he is working -Monday 6a-10a park closed due to maintenance -post on Facebook weather permitting -3 trash cans showed up and not sure how  -knocked over and trash covered ground -talked about splitting cost with F&M Bank -we have recycling and not sure how to get rid of it -butterfly garden looks great Rebecca Anderson addressed the board -standing water is a hazard -would like to see what other municipalities due during mowing -don’t like closing the park -be sure children are not on work out equipment -a 6-year-old boy got his nose fractured at the park -maids bring trash to F&M bank -think we should have our own -City doesn’t have a recycling program so I feel we as a board have to take care of it Abbie Hamblin addressed the board -will be happy to see what other parks do about mowing -can we have age printed on ground when you walk into the work out area Corey Cranfill addressed the board -women’s bathroom is out of toilet paper and soap -could we put signs on back of doors Louann Trammel addressed the board -how often do maids come -can we have dumpsters dumped twice instead of once City Secretary Valorie Cumming addressed the board -to have the City post anything you need to send an email showing exactly what you want to say e) Discussion and possible action on summer calendar of events. May 18- Family bingo night June 15- Summer movie night Rebecca Anderson addressed the board -raised $1,500 for fall landscaping and placed into PLACES account -Family Bingo night -possibly double number of people coming -looking for a new venue Louann Trammel addressed the board -people loved bingo -more people will be there -we could do bingo before or after pumpkin patch if we want to move to Chesters -we would donate facility for free and just charge for activities Chairman Dr. Paul Francel addressed the board -will people drive all the way to the farm -maybe veterans center 8) NEW BUSINESS –  a) “New business,” as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. (25 O.S. 311a(9)) Chairman Dr. Paul Francel made a motion to discuss purchasing a chess picnic tables. Motion was seconded by Cory Cranfill. The Vote was: AYE: Chairman Dr. Paul Francel, Rebecca Anderson, Louann Trammel, Cory Cranfill, and Abbie Hamblin NAY: None Chairman Dr. Paul Francel addressed the board -we have some pavilion shad structures near leisure area -need table for chess game Cory Cranfill made a motion to approve $900 to purchase chess picnic table and accessories. Motion was seconded by Rebecca Anderson. The Vote was: AYE: Chairman Dr. Paul Francel, Rebecca Anderson, Louann Trammel, Cory Cranfill, and Abbie Hamblin NAY: None Cory Cranfill made a motion to discuss purchasing a popcorn machine. Motion was seconded by Rebecca Anderson. The Vote was: AYE: Chairman Dr. Paul Francel, Rebecca Anderson, Louann Trammel, Cory Cranfill, and Abbie Hamblin NAY: None Cory Cranfill addressed the board -may be able to find cheaper possibly a little larger but lower wattage Chairman Dr. Paul Francel addressed the board -where are we going to store machine? Cory Cranfill made a motion to approve $1,200 to purchase a popcorn machine and stand. Motion was seconded by Rebecca Anderson. The Vote was: AYE: Chairman Dr. Paul Francel, Rebecca Anderson, Louann Trammel, Cory Cranfill, and Abbie Hamblin NAY: None Rebecca Anderson made a motion to discuss stripping sports courts. Motion was seconded by Cory Cranfill. The Vote was: AYE: Chairman Dr. Paul Francel, Rebecca Anderson, Louann Trammel, Cory Cranfill, and Abbie Hamblin NAY: None Cory Cranfill addressed the board -stripping sports courts -around $700 for basketball and worried about misc. courts due to not having templates Rebecca Anderson addressed the board -liked idea of doing girl scout park and have professionals due splash pad Abbie Hamblin addressed the board -maybe if we don’t have enough money we can do one court ourselves Cory Cranfill made a motion to approve $700 to have basketball and misc. sports courts painted. Motion was seconded by Rebecca Anderson. The Vote was: AYE: Chairman Dr. Paul Francel, Rebecca Anderson, Louann Trammel, Cory Cranfill, and Abbie Hamblin NAY: None 9) BOARD MEMBER’S COMMENTS – Chairman Dr. Paul Francel addressed the board -figure out a better way to communicate between meetings -asked by several groups putting in volunteer hours -City working on getting a video surveillance system -getting better bids for irrigation system Rebecca Anderson addressed the board -could we do a recycling project -in fall we could have landscaping projects -everyone look out for 12 and under children being dropped off -people there at night concern me -only service dogs can be at the park 10) ADJOURN – Cory Cranfill made a motion to adjourn the Park and Recreation Board meeting at 7:49pm. Motion was seconded by Rebecca Anderson. The Vote was: AYE: Chairman Dr. Paul Francel, Rebecca Anderson, Louanne Trammell, and Cory Cranfill, NAY: None ___________________________ ____________________________ Chairman, Dr. Paul Francel Secretary, Valorie Cumming