Mayor's Youth Advisory Committee

MINUTES OF THE REGULAR MEETING OF THE MAYOR’S YOUTH ADVISORY COMMITTEE HELD ON TUESDAY, AUGUST 9, 2018 AT THE TOWN MUNICIPAL BUILDING LOCATED AT 958 S. WOODLAND RD., LAKESIDE, AZ 85929 A. Call to Order: Chairman Nate Campbell called the meeting to order At 9:18 a.m. Roll Call: The following members were present: Josiah Goode Treasurer Joseph West Vice-Chairman Nate Campbell Chairman Olivia Everingham Member The following members were absent: Keala Bratsch Member Rebekah James Secretary Skyla Rigg Member Landon Rigg Member Elizabeth Rapzc Historian Also present: Malaina Spillman Recreation Coordinator Keith Johnson Town Manager Stephanie Irwin Pinetop-Lakeside Mayor B. Minutes: There was not a quorum for the meeting, approval of minutes was tabled to August 9th, 2018 meeting. C. Old Business: C.1 Discussion on 2018 League Annual Conference Recreation Coordinator Malaina Spillman suggested that all that are going to the conference leave school after lunch on Tuesday, August 21st and return to Pinetop-Lakeside on Wednesday, August 22nd. All attendees will be staying at the Camelback Resort in Scottsdale. Attendees should bring spending money with them but all meals and travel expenses are covered by the Town. D. New Business: D.1 Review and Discussion of MYAC By-Laws Town Manager Johnson suggested that each member read a section of the By- Laws allowed and discuss the detail of each item. Several typos were discovered and will be corrected. It was also discussed that since school now starts at a later time we should move the meeting time to 7:00am - 8:00am. Recreation Coordinator Spillman will correct the typos and bring updated copies to the next meeting. D.2 Review and Discussion on MYAC meeting criteria and training of officers and committee. Committee decided to move this item to the August 9th, 2018 Meeting Agenda when all Officers and Members could be present. D.3 Review, Discussion and Legal Action Regarding FY2018-2019 MYAC Meeting Schedule. No Quorum item was tabled and will be on the August 9th, 2018 Meeting Agenda. A location change was acknowledged since the New Town Hall Executive Room is complete. Recreation Coordinator Spillman will update the schedule to reflect the location change as well as date changes that conflict with school breaks. D.4 Discussion Regarding Poster Board about Special Projects and Fundraising. Recreation Coordinator gave 2 foam poster boards to the committee to work on. It was discussed and suggested by Chairman Campbell to include pictures of MYAC projects/fundraisers and of Jack Barker Memorial Park/Mr. Kean Memorial project. Chairman Campbell will coordinate with committee members and designate a sub-committee to work on the poster board. Recreation Coordinator Spillman updated the Committee about the new bank account for Jack Barker Memorial Foundation and the possibility of creating a fundraising site for the MYAC project. Recreation Coordinator Spillman will look into the options for the fundraising page options such as gofundme.com. D.5 Discussion and Approval of FY2018-2019 Goals, Priorities, Special Projects and Fundraising. No Quorum, it4m was tabled and will be on the August 9th, 2018 Meeting Agenda. It was suggested by Chairman Campbell that we set a fundraising goal date for around mid-October. Possibly October 18th in order to get Mr. Kean Memorial Project in place. Mayor Irwin suggested the Committee do a bake sale or other fundraiser at the Jack Barker Memorial Park Golf Tournament at Bison on Saturday, October 6th. It was also suggested by Town Manager Johnson to do a bake sale or sell hot chocolate at the Trunk or Treat on October 31st.  D.6 Presentation on Council/Manager Form of Government. Town Manager Johnson suggested and Chairman Campbell agreed to move this item to the October meeting after the League Conference. D.7 Review and Discussion of Pinetop-Lakeside Strategic Plan. Town Manager Johnson presented the Pinetop-Lakeside Strategic Plan that expired in 2017. Manager Johnson suggested that the committee take time to review the Plan and make notes. Chairman Campbell asked for the Committee to be involved in the work sessions for the new strategic plan. Member’s Goode and West agreed. Mayor Irwin acknowledged that their opinion and the opinion of the youth in our community are very valuable. Committee Members were asked to look at the plan and think about attributes that would be important for assisting in bringing our youth back to the community to raise their families. E. Public Comments: No comments were offered. F. Adjournment: There being no further business at this time, the meeting was adjourned at 11:47 a.m. MAYOR’S YOUTH ADVISORY COMMITTEE Malaina Spillman /s/ Malaina Spillman Recreation Coordinator