Planning & Zoning Commission

MINUTES OF THE REGULAR MEETING OF THE PLANNING AND ZONING COMMISSION OF THE TOWN OF PINETOP-LAKESIDE, ARIZONA, HELD THURSDAY, SEPTEMBER 22, 2016, IN THE TOWN COUNCIL CHAMBERS. Chairman Jarchow called the Regular Meeting to order at 6:00 p.m. Roll call was as follows: ROLL CALL: Present Absent Present Absent John Jarchow X Timothy Williams X James Snitzer X Errol Heslop X Rob Ingels X Adam Staley X Richard Smith X STAFF PRESENT: Cody Blake, Interim Zoning Administrator. ITEM NO. 3, CALL TO THE PUBLIC: There were no requests to address the Commission at this time. ITEM NO. 4, APPROVAL OF THE REGULAR MEETING MINUTES AUGUST 25, 2016 AND REGULAR MEETING MINUTES AUGUST 5, 2014: VICE CHAIRMAN SNITZER MOVED TO APPROVE THE REGULAR MEETING MINUTES FROM AUGUST 25, 2016. COMMISSIONER INGELS SECONDED THE MOTION AND IT CARRIED UNANIMOUSLY. VICE CHAIRMAN SNITZER MOVED TO APPROVE THE REGULAR MEETING MINUTES FROM AUGUST 5, 2014. COMMISSIONER INGELS SECONDED THE MOTION AND IT CARRIED 6-0 WITH COMMISSIONER WILLIAMS ABSTAINING. ITEM NO. 5, STAFF REPORTS: Cody Blake said Vice Chairman Snitzer had been elected to the Town Council, and he said there is a need to fill his vacancy on the Commission. He said no letters of interest had been received. Commissioner Staley said he has an opinionated attorney friend that had expressed interest in public service or becoming a member of a board. Mr. Blake said as of right now the airline rehab facility is on hold. He said Burger King had started their remodel of the building. A discussion ensued regarding the metal siding installed on one side instead of three sides on the Mobile Auto Glass building in Lakeside. Chairman Jarchow said he would like for the Commission to address this with the business owners that the Commission approved three sides of the building installed with metal siding and only one side had been installed. Commissioner Staley said the north facing wall would look better with the metal installed. Commissioner Ingels said the reason for the metal was to protect the eroding stucco, and he said this was a low cost way for this to be done. He said the Code reads not to allow exterior metal on a building unless it is limited to just trim. He said the Commission approved for metal to be installed on three sides of the building, and he said it had only been installed on one side of the building. Chairman Jarchow asked Mr. Blake if he would be able to write a letter to the applicant stating the Commission approved metal siding to be installed on three sides of the building and siding had only been installed on one side of the building. He said he does not feel it will make a significant difference visually, but 1 said he was offended by the owner’s attitude at the meeting stating a negative comment about the Planning and Zoning Commission. He said the Commission assumes when someone states what will be done it should be done and they should be held accountable. He said he would at least like it brought up for purposes of the record. Commissioner Staley agreed to establish in writing what the agreement was, have the owners address it, and then the Commission would be able to approve a revision if needed. He said the owners would need to explain and document the change in writing. Mr. Blake said he was comfortable sending out the letter to the owner. Commissioner Staley said if the Commission did not act it would be an error of omission on the part of the Commission and the Town. Commissioner Ingels said the Commission directs staff to interact with the applicant and to ask the applicant when compliance would be done, or ask the applicant if they wish to make a change to their approved metal siding. Chairman Jarchow said a letter to the owner from Mr. Blake would suffice, and he said the owner should be informed they did not do what they said they would do. He said the Commission would like a letter from the owner acknowledging the change. Commissioner Ingels asked the status of the building that previously housed Mr. C’s. Mr. Blake said The Church purchased the property, and he said they have plans to remodel the building and would be pulling a permit. He said they would be remodeling the inside of the building to make is more functional for their use, and he said they are currently cleaning the property. Commissioner Ingels said the Lutheran Church on Penrod had begun their remodeling. Chairman Jarchow asked Mr. Blake to give the Commission an update after he attends a County Development Meeting. Mr. Blake said the next meeting would be held in October 2016. ITEM NO. 6, INFORMATION/DISCUSSION REGARDING RECOMMENDATION TO TOWN COUNCIL CHANGING THE MAKEUP OF THE PLANNING AND ZONING COMMISSION TO RAISE THE NUMBER OF COMMISSIONERS LIVING OUTSIDE THE TOWN LIMITS FROM TWO TO THREE IN ORDER TO ATTRACT A BROADER POOL OF APPLICANTS: Vice Chairman Snitzer said at the last Council meeting Mayor Smith made the suggestion of changing the number of Commissioners living outside of Town limits to attract more applicants. He said the Commission had been having a difficult time attracting applicants. Mr. Blake said it would be a good way to diversify. More discussion ensued regarding the possible change in broadening the pool of applicants. Chairman Jarchow said he did not have strong feelings on this subject either way, but he said there are a couple of important issues. He said one of the issues is there are a number of people who operate businesses within the Town limits but live outside the Town limits, and said they have a lot invested in the Town. He said the other item is this is the Planning and Zoning Commission, and he said the Commission is involved in planning and looking at a larger area than only the Town boundaries. He said areas outside of Town are looked at, not only what is in the Town limits. He said as a planning body it makes sense to have input from people adjacent to the Town, and said he does not see any danger in broadening the pool for applicants. Commissioner Ingels said there could be a conflict of interest between Town residents and County residents. Chairman Jarchow said there would be four members minimum residing in Town limits, and he said all of the Commissioners have a responsibility to do what is best for the Town and follow Town Code. Commissioners Smith said there are a lot of Town business owners living in the County that believe they have no vote in Town interests or representation. Chairman Jarchow said the Commission reviews site plans and conditional use permits, and said everything else the Commission recommends to the Town Council for approval. Commissioner Ingels said the recommendation he would support is considering a third position being available to County residents, and he said with a clause stating the preference would be a resident from the incorporated Town limits. More discussion ensued regarding this issue. Commissioner Smith said he did not have an issue making this 2 recommendation to Town Council. Commissioner Staley said as long as the county applicant has the best interest of the Town in mind, he does not mind making this recommendation to the Town Council. Chairman Jarchow said legal action would not be taken on this agenda item. ITEM NO. 7, INFORMATION/DISCUSSION/LEGAL ACTION REGARDING 17.96 FOREST HEALTH AND FIRE PROTECTION CODE: Chairman Jarchow said at the last meeting it was discussed to take action on the Forest Health and Fire Protection Code, but said Commissioner Williams had to leave early and there was not a quorum. He said at the last meeting Mr. Blake provided a copy of the changes to section 17.96 Forest Health and Fire Protection Code. Commissioner Williams said he did not see a need for more discussion. COMMISSIONER WILLIAMS MOVED TO APPROVE 17.96 FOREST HEALTH AND FIRE PROTECTION CODE WITH THE CORRECTIONS MADE BY CODY BLAKE. COMMISSIONER SMITH SECONDED THE MOTION AND IT CARRIED UNANIMOUSLY. ITEM NO. 8, INFORMATION/DISCUSSION/LEGAL ACTION REGARDING REVIEW OF TOWN CODE CHAPTER 16 SUBDIVISIONS: Chairman Jarchow said the Commission had reviewed the definitions, and he said at some point the Commission would see the changes in draft form. He said the next Chapter to review is 16.08 Administration. Mr. Blake said the only changes he had noted were in section 16.08.050 Responsibility E. He said there is no longer a Parks and Recreation Director as noted in the second sentence, and he said the Public Works Director should be added to the sentence. He said Community Services Manager and Public Works Director would be added to the sentence. Chairman Jarchow said in section 16.08.010 Responsibility A. he said the Planned Unit Development process would need to be added into this section. He said in the first sentence after proposed subdivisions, “and Planned Unit Development” would be added. Chairman Jarchow said the terms for job titles within the Town structure would have to be confirmed, and he said he is waiting for Keith Johnson to instruct the Commission before changes are made regarding job titles. Discussion ensued regarding section 16.08.020 Application item B. No changes made to item B. Chairman Jarchow stated Title 16 could be renamed from “Sub Divisions” to “Land Division.” He said under Land Division there would be Sub Division and Land Splits. Chairman Jarchow said regarding 16.08.030 Filing Fees there should not be a fee schedule listed in the Code, and he said no change would be made in this section. Discussion ensued regarding section 16.08.040 Prohibition of circumvention. No changes were made to this section. Discussion ensued regarding 16.08.050 Modifications sections A., B., and C. Chairman Jarchow said all three sections could be removed under 16.08.050 Modifications. Chairman Jarchow said the statement “This applies to developments of four or more lots.” would be added under Chapter 16.12 Types of Subdivision Developments. He said the second sentence in 16.12.010 Rural residential (R-low, 1 acre and larger) would be removed and replaced with (see Chapter 17 for standards). He said sections A., B., C., D., and E under 16.12.010 could be removed. Discussion ensued regarding 16.12.050 Mountainside development A through G. Chairman Jarchow stated Section 16.12.050 Mountainside development sections A though G could be moved to Chapter 17, and he said Chapter 16.20 Mountainside Development in its entirety could also be moved to Chapter 17. Discussion ensued regarding Chapter 16.16 Platting Procedures and Requirements. Chairman Jarchow said Mr. Blake 3 would handle a new subdivision coming to Town, and he said it would help the Commission if Mr. Blake would discuss the item B. Actions by the Town with someone at the Town offices. Chairman Jarchow said section 16.16.030 Stage 2 – Preliminary plat application section A. 12 “Residential Design Guidelines” should reference Mountainside Development stipulations and other any considerations regarding supplemental provisions found in Title 17. Chairman Jarchow said the entire title is for the developer. He said in A. 14 replace Section 16.20.050 with Section 17. Discussion ensued regarding section 16.16.050 Stage 4 – Preliminary plat approval. Chairman Jarchow said the Final Plat would be approved by the Town Council, and he said the Commission only considers the Preliminary Plat approval. Chairman Jarchow directed Mr. Blake to look over the submittal requirements on the final plat. Chairman Jarchow said Minor land divisions – Lot splits is in Section 16.16.110 and also in Section 16.32, and stated why does Minor land divisions needs to be listed in two areas. He said it would only need to be stated in one area, and not in two different places. Vice Chairman Snitzer said to move and combine Section 16.16.110 with Minor land divisions in Section 16.32. The Commission agreed it would be redundant to have listed in two areas of Chapter 16. Chairman Jarchow said at the next meeting the Commission would begin with Chapter 16.24 Design Standards. ITEM NO. 9, FUTURE AGENDA ITEMS: Chairman Jarchow said the next meeting would be October 13, 2016. The Commissioners decided to meet once in November and once in December unless there is urgent business to attend too. Chairman Jarchow asked Mr. Blake to report on the letter to Mountain Mobile Auto Glass at the next meeting, and he asked for a copy of the letter for the Commissioners. Dated this 4th day of October 2016. PINETOP-LAKESIDE PLANNING AND ZONING COMMISSION _____________________________________________ Jill Akins, Assistant to the Town Clerk 4