Planning & Zoning Commission

MINUTES OF THE REGULAR MEETING OF THE PLANNING AND ZONING COMMISSION OF THE TOWN OF PINETOP-LAKESIDE, ARIZONA, HELD THURSDAY, OCTOBER 13, 2016, IN THE TOWN COUNCIL CHAMBERS. Chairman Jarchow called the Regular Meeting to order at 6:00 p.m. Roll call was as follows: ROLL CALL: Present Absent Present Absent John Jarchow X Timothy Williams X James Snitzer X Errol Heslop X Rob Ingels X Adam Staley X Richard Smith X STAFF PRESENT: Cody Blake, Interim Zoning Administrator; Keith Johnson, Town Manager and Jill Akins, Assistant to the Town Clerk. ITEM NO. 3, CALL TO THE PUBLIC: There were no requests to address the Commission at this time. ITEM NO. 4, APPROVAL OF THE REGULAR MEETING MINUTES SEPTEMBER 22, 2016: COMMISSIONER INGELS MOVED TO APPROVE THE REGULAR MEETING MINUTES FROM SEPTEMBER 22, 2016. VICE CHAIRMAN SNITZER SECONDED THE MOTION AND IT CARRIED UNANIMOUSLY. ITEM NO. 5, STAFF REPORTS: Cody Blake said Mountain Mobile Auto Glass submitted a letter to the Town requesting the metal installed on their building be changed from three sides to one side. He said he discussed the Mountain Mobile Auto Glass issue with the Chairman, Vice Chairman and Keith Johnson, and he said the issue was approved administratively. Mr. Blake said at the November 10, 2016 there will be a Conditional Use Permit and Public Hearing for equine on a property at 2100 Richardson Lane. He said there are ten neighbors within three hundred feet of the property and five of the properties have horses on them. He said there is a possible zone change near Fred’s Lake area and said one of the pieces of land is not zoned commercial. He said it would be corrective and bringing the piece of land up to code and allowing the owner to move forward with additional business on the property. He said all of the parcels are owned by the same owner. Keith Johnson said he had not received a response back from the County regarding Mr. Blake receiving an email if a minor land division and lot splits were to be done in the County. Chairman Jarchow said this was consistent with information they received when the Commission attend the joint meeting with Navajo County. 1 ITEM NO. 6, INFORMATION/DISCUSSION REGARDING THE ROLE OF THE PLANNING AND ZONING COMMISSION IN CHANGE OF USE: Chairman Jarchow said he along with Mr. Blake and Vice Chairman Snitzer spoke to Mr. Johnson regarding this agenda item. He said in Title 17 Section 17.88 Design Review the Commission needs to look at design review and what it says, and find out the intentions of Mayor and Council. He said he would like to have a retreat where the Commission meets with the Town Council for clarification on design review in addition to the general plan implementation measures asked for previously. He said when the general plan was passed there were implementation measures on each item and said the Commission tried at a previous retreat to get the Mayor and Council to help identify what are the Commissions responsibilities and help prioritize the responsibilities to move ahead. He said the Commission as a body acts upon Conditional Use Permits, Site Plans and Preliminary Plats, and he said everything else is done as advisory and at the pleasure of the Town Council. He said he heard from staff that they would like administrative review possibilities, and he said it would also be discussed. He said most importantly is to receive guidance from Council on exactly what they want to have reviewed. Mr. Blake said Pinetop-Lakeside is perceived as not business friendly, and as the Chairman points out, what exactly we have done that is not business friendly. He said he cannot think of anything himself, but said that is the perception, that we are not business friendly and perception is reality. He said the question is how to change the perception. He said one of the ideas is streamlining the process for business owners. He said this is something to consider. Chairman Jarchow said ultimately the Council would have to live with the results. He said at some point the Town Council decided that Planning and Zoning would do design review and have an architectural theme board. He said the Commission would need guidance from the Council of what they want the Commission to do and not to do. He said he knows the Council has a lot of pressing matters, but he said ultimately Planning and Zoning needs to have direction from the Town Council. Mr. Johnson said a retreat would be a good place to start this conversation and for the Commission to receive direction from the Town Council. He said the retreat would be on December 16, 2016. He said the new Town Clerk would begin on November the 15th, and he said her name is Remy Miller. She is the current City Clerk in Casa Grande with nineteen years of experience. ITEM NO. 7, INFORMATION/DISCUSSION/LEGAL ACTION REGARDING REVIEW OF TOWN CODE CHAPTER 16 SUBDIVISIONS: Chairman Jarchow said he hopes the Commission can take action on the Chapter 16 revisions no later than the November 2016 meeting. He said the Commission would begin at Chapter 16.24 Design Standards, but said he had a question for Mr. Johnson. He said in Chapter 16 there are numerous references to the Community Development Department, Community Development Director, Town Engineer and Public Works Director in the sections, and he said part of the Commission being able to put together a cohesive document to present to Mayor and Council requires the Commission to know Mr. Johnson’s view of the organizations and departments. Chairman Jarchow asked Mr. Johnson when he would be comfortable giving the Commission this guidance. Mr. Johnson stated this is a very good question, and said he and Mr. Blake have had several small discussions regarding this. He said the new council would be seated fairly soon, and said the changes he is thinking of taking place would happen soon after they are seated. He said the new council is seated on November 17, 2016, and he said he would have an informal discussion with the Chairman and Vice Chairman regarding this subject. Chairman Jarchow said there might be a conceptual plan at the December Planning 2 and Zoning meeting regarding the Town organization. Mr. Johnson said thankfully the department has been running well and Mr. Blake has been doing an admirable job. Chairman Jarchow said he had reviewed Chapter 16.24 Design Standards, and said he has no major issues and asked if the other Commissioners had any major issues on this Chapter. Commissioner Ingels said he had made some notes specifically to new subdivisions. Chairman Jarchow said his recommendation is to rename this to land division. More discussion ensued. Changes made to Chapter 16.24 Design Standards: 16.24.010 Purpose, third sentence “subdivisions” changed to “land divisions.” 16.24.040 Unbuilt area requirements, 2. f. replace “sidewalk” with “pedestrian way.” 16.24.040 Unbuilt area requirements, 4.c. replace “trails” with “pedestrian way.” Chairman Jarchow said Mr. Blake would review Chapter 16.28 Improvement Requirements. He said Chapter 16.32 Minor Land Divisions would be moved to in front of Chapter 16.12, and he said there would be Minor Land Divisions and Subdivisions. He said Chapter 16.36 Fee Schedule would be removed. Chairman Jarchow said he is not recommending any changes in Chapter 16.40 Enforcement and Penalties. He said Title 16 would be called Land Divisions. He said all of the definitions would be removed from Chapter 16.04 and 16.04.060, and he said it would state “For definitions see Section 17.12.” He said there are a few minor changes in Chapter 16.08 Administration, and he said the big change was 16.08.050 Modifications A, B. and C. are removed. He said Chapter 16.12 would be renamed to “Types of Land Division.” He said before 16.12.010 would state two ways land can be divided in the Town of Pinetop-Lakeside, and said they are minor land divisions (lot splits) and subdivisions. Chairman Jarchow said Mr. Blake would review Chapter 16.16 Platting Procedures and Requirements, Chapter 16.20 Mountainside Development would be moved to Chapter 17, Chapter 16.24 Design Standards has minor corrections, and Mr. Blake would review Chapter 16.28 Improvement Requirements. He said Chapter 16.32 Minor Land Divisions had already been moved forward in the Chapter, Chapter 16.36 Fee Schedule had been removed and Mr. Blake would review Chapter 16.40 Enforcement and Penalties. Chairman Jarchow asked for staff to bring this to the next Planning and Zoning meeting in draft form. ITEM NO. 11, FUTURE AGENDA ITEMS: Chairman Jarchow said the next meeting would be on October 27, 2016, and said he would like to see Chapter 16 in draft form for the Commission to review. He said the following meeting is on November 10 th, and he said this would be Vice Chairman Snitzer’s last meeting. He said he hopes to have a revised draft of Chapter 16 at the November 10th meeting, and he said hopefully at the end of the November 10 th meeting Chapter 16 could be presented to Mayor and Council. He said there would only be one meeting in December on the 8th, and he said a new Vice Chairman would be selected at this meeting. He said he has taken on additional professional responsibilities, and he said the Commission should consider selecting a new Chairman. He said he will not be able to attend the next two meetings due to work and additional traveling. He said there are two Commissioners wanting to leave, and he said he intends to leave the Commission at the end of this term as soon as a replacement is found. The Commissioners agreed to recommend to the new Town Council the approval of having three members of the Commission who may reside in the County. 3 Dated this 21st day of October 2016. PINETOP-LAKESIDE PLANNING AND ZONING COMMISSION _____________________________________________ Jill Akins, Assistant to the Town Clerk 4