City Council

Council Minutes May 2, 2013 – 7:00 p.m. Regular Meeting The Pinson City Council met in regular session in Council Chambers at 4410 Main Street on Thursday, May 2, 2013. Mayor Sanders led the invocation. Councilor McCain led the Pledge of Allegiance to the Flag of the United States of America. Roll Call: Marie Turner, City Clerk, called roll of Pinson City Council with the following council members present: Mayor Sanders Councilor Tanner Councilor Cochran Councilor Roberts Councilor Churchwell Councilor McCain Minutes: Councilor Roberts made a motion to waive the reading of the April 18, 2013, minutes. Councilor Cochran duly seconded the motion. Mayor Sanders called for all opposed to say "no", all in favor say "aye." Councilor Cochran made a motion to accept the minutes as written of the April 18, 2013, meeting. Councilor McCain duly seconded the motion. Mayor Sanders called for any discussion. As there was no discussion, Mayor Sanders called for all opposed to say "no", all in favor say "aye." Mayor Sanders "Let the record reflect that both motions passed unanimously." Committee Chair Comments: Finance: Councilor Tanner made a motion to approve payment of the bills in the amount of $110,793.00; a copy of the bills schedule is attached. Councilor Cochran duly seconded the motion. Mayor Sanders called for any discussion. As there was no discussion, Mayor Sanders called for all opposed say "no", all in favor say "aye." Mayor Sanders, "Let the record reflect that the motion passed unanimously.” Councilor Tanner mentioned that there will be a Finance Committee meeting on, Thursday, May 30, 2013, at 5:30 p.m., at City Hall. Councilor Tanner added that the purpose of this meeting is to discuss the budget for the next fiscal year. Councilor Tanner stated that the public is welcome to attend this meeting. Mayor Sanders mentioned that at a previous meeting we reported that the City had received our annual Alabama Trust Fund or Capital Funds money. Mayor Sanders stated that the money we receive is based on population, as our population grows our percentage of the Trust Fund grows. Mayor Sanders added that our population also affects the money we receive for gas, tobacco, and beer tax. Mayor Sanders stated that when we are asked the benefits of annexing into the city this is one of those benefits. Mayor Sanders added the larger the population the higher the percentage and the more services we can offer to the citizens. Education: PVHS Baseball Team will host playoffs beginning Friday night @ PVHS weather permitting. Enhancements: Councilor McCain stated that CityFest was a success with a record number in attendance, adding that there were approximately 800 armbands given out for the children’s rides. Mayor Sanders stated that the movie scheduled for this Friday night has been moved to Pinson United Methodist Church due to the weather. Annexation: Councilor Churchwell offered an ordinance annexing certain territory into the corporate limits of the City of Pinson, Alabama, owners David Dean and Rhonda Cook, regarding acreage near Miles spring Road and Woodhaven. Councilor Tanner duly seconded the motion. Mayor Sanders asked for unanimous consent to consider with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Cochran-yes; Councilor Roberts-yes; Councilor Churchwell-yes; Councilor McCain-yes. Mayor Sanders, unanimous consent passes. Councilor Churchwell stated that this property is a little over 200 acres and carries our city limits to the boundary of Woodhaven. Councilor Churchwell added that annexation forms have been sent to residents in Woodhaven and several have responded by phone looking forward to annexing. Mayor Sanders stated the previous annexation and rezoning helped the annexation process, adding that this is vacant land and there are no plans to develop the land. Mayor Sanders called for any further discussion. As there was no further discussion, Mayor Sanders called for a roll call vote on the main ordinance with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Cochran-yes; Councilor Roberts-yes; Councilor Churchwell-yes; Councilor McCain-yes. Mayor Sanders, ordinance passes unanimously as Ordinance 2013-08. Mayor’s Report: Mayor Sanders mentioned the Planning Commission meeting to be held on May 21, 2013 at 6:00 p.m. Mayor Sanders stated that the paving at Brookcrest is now complete and looks great and the paving contractor, Campbell’s Paving took care of some additional odds and ends items at Marsh and Mountain, Flight Drive, and the greenhouse at the high school, with the excess paving material. Mayor Sanders added that our PACA membership was very beneficial on the purchase of the asphalt saving us approximately $10,000.00. Mayor Sanders reported that there will be a meeting with ALDOT in the coming months to get clarification on the Innsbrooke Sidewalk project, we will keep everyone posted. Mayor Sanders state that unfortunately Weatherguard could not meet the License requirements listed in the PHCC Roof bid and bidders 2 & 3 and possibly 4 have not met the warranty that was specified. Mayor Sanders and Attorney Black are discussing and will update council at a later meeting. Councilor Cochran offered a motion to authorize the purchase of a used HP DesignJet 4000 Plotter with new printheads and ink cartridges at a cost of $1,994.00. Councilor McCain duly seconded the motion. Mayor Sanders stated that if purchased new this machine would cost $5,000.00. Mayor Sanders added the plotter is needed for printing maps. Mayor Sanders called for any further discussion. As there was no further discussion, Mayor Sanders called for all opposed say “no”, all in favor say “aye”, Mayor Sanders stated motion passes unanimously. Old Business: Attorney Black explained some of the changes to the amended Vacation/Sick leave policy for City of Pinson employees and suggested some expanded language in the Sick leave portion of the policy. Mayor Sanders and Council discussed the amended policy and Attorney Black stated that he would make the changes that Council requested. Mayor Sanders stated that Council would take this up at the next meeting. New Business: Councilor McCain offered a resolution authorizing the Mayor to accept a proposal from Goodwin, Mills and Cawood for certain services as part of the design process for the park, in the amount of $15,000.00. Councilor Cochran duly seconded the resolution. Mayor Sanders called for a roll call vote on the main resolution with the following results: Mayor Sanders-yes; Councilor Tanner-yes; Councilor Cochran-yes; Councilor Roberts-yes; Councilor Churchwell-yes; Councilor McCain-yes. Mayor Sanders, resolution passes unanimously as Resolution 13-18. Councilor Cochran stated that council has received a request from PVHS Athletic Director and football coach Matt Glover requesting a practice field on the north portion of property that the city bought. Councilor Cochran added that Coach Glover estimated that they are spending approximately $15,000 to $20,000 each year to maintain the football field because it is used not only for football games but football practice and many other activities by many other groups. Councilor Cochran added that this could also be used for additional parking for football players, band members, cheerleaders, etc., which would open up additional spaces in the public parking lot. Councilor Cochran stated that Coach Glover does not have a total cost for building the practice field at this time, but added that the Coaches and players are willing to help complete any work needed to cut the cost of labor for this project. After some discussion from council, Mayor Sanders stated that he would check with the Board of Education about their involvement and get some estimates and report back to council. April Wallace, Library Director announced the upcoming summer events at the Library. Ms. Wallace stated that the Summer Reading Kick off will be, Saturday, May 18, 2013 from 10:00 a.m.- 12:00 p.m. Ms. Wallace added that there will be a weekly story time beginning Friday, May 17, 2013, at 10:00 a.m. Public Comment: Cathy Leslie, Innsbrooke. Ms. Leslie asked how close to Innsbrooke Parkway would the property be cleared. Mayor Sanders stated 6-7ft. from the right-of-way line, adding that we might add a row of evergreen trees, but we haven’t taken any official action at this time. Steven Baird, Friends of Turkey Creek President. Mr. Baird invited everyone to a Pot Luck Barbeque on May 14, 2013 at 6:00 p.m. Pete Chandler, 4450 Silver Lake Road. Mr. Chandler asked questions regarding the Vacation/Sick Leave policy. Councilor Cochran offered a motion to enter executive session for the purpose of discussing litigation, real estate and trade and commerce. Councilor McCain duly seconded the motion. Attorney Black, I provide certification in regard to litigation that it would be detrimental if items were discussed in open forum. Mayor Sanders, I provide certification in regard to trade and commerce it would be detrimental if items were discussed in open forum. Mayor Sanders called for all opposed say “no”, all in favor say “aye. Mayor Sanders, “Let the record reflect the motion passed unanimously”. Mayor Sanders stated we will not reconvene other than to adjourn. Mayor Sanders called council out of executive session. Councilor Cochran moved to adjourn. Councilor Churchwell duly seconded the motion. Mayor Sanders called for all opposed to say “no”, all in favor say “aye”. Motion carried. Adjourned at 8:23 p.m. Respectfully submitted, Marie Turner, City Clerk May 2, 2013 Minutes Adopted ____________ Bills: 05/02/13 McKee Construction-removal of trees, etc at Park $ 164.25 AT&T 783.52 Account Balances @03/29/13: The Title Group 2,126.00 Regions General Fund $915,250.02 American Printing Co. 243.00 Regions Debt Service Fund 2,391.97 Acceptance Janitorial 352.17 Regions MM Capital Fund 150.72 Alabama Power-City Hall 1,285.35 Hometown-Library Fund 1,600.10 Triangle Park 41.04 Wachovia 4-6-5 275,921.84 Lane Street 30.42 Wachovia 7-2 237,560.35 Comm Ctr 123.51 Wachovia Misc. Road 59,913.24 PHCC 1,302.01 Trussville Utilities-City Hall 391.05 Reserve CD @ 12/21/12 $250,911.48 Comm Ctr 74.48 Cutters Small Eng. 7,865.00 Craig’s Lawn Srvc 502.50 BJC Animal Control 93.50 Advance Cleaning Srvcs-Mowing City Properties 1,485.00 Music Alley-Rudd sound equip. 2,144.92 Solid Rock Church 500.00 Edgewire Digital 20.00 Jeff. Co. Sheriff’s Office 28,324.19 AT&T-PHCC 154.39 Pete Chandler-PHCC/PVYA/City Hall 170.00 Randall Terry-PHCC $290.00;PVYA $100.00;City-$10.00 400.00 Advance Cleaning Srvcs-Mowing PVYA 390.00 April Wallace-reimb. ALLA Conf. 323.79 DEMCO-Library 411.86 JCLC-Library 1,106.98 Regions mortgage (capital) 3,854.18 Call-A-Haul (misc road) 659.39 Verizon Wireless (misc road) 549.82 Moore Coal (misc road) 121.00 Waste Pro (misc road) 62.35 Alabama Power-streetlights (7-2) 67.92 Advance Cleaning Srvc-mowing R-O-W (7-2) 2,110.00 Campbell’s Paving (4-5-6) 25,400.00 Dunn const. (4-5-6) 27,159.41 TOTAL $110,793.00 April Gross Payroll $25,610.96 Hand Arendall to be paid 5/16/13 $9,541.86