1. Board of Commissioners (BOC)

MINUTES TOWN OF PITTSBORO BOARD OF COMMISSIONERS MONDAY, MARCH 09, 2020 REGULAR MEETING 7:00 PM Mayor Jim Nass called the meeting to order and asked for a moment of silence. PLEDGE OF ALLEGIANCE Pledge of Allegiance was led by Commissioner Jay Farrell. ATTENDANCE Members present: Mayor Jim Nass, Mayor Pro Tern Pamela Baldwin, Commissioner John Bonitz, Commissioner Michael Fiocco, Commissioner Jay Farrell. Commissioner Kyle Shipp was absent. Staff present: Interim Town Manager Bob Morgan, Chief Percy Crutchfield, Attorney Paul Messick, Planning Director Jeff Jones, Planner II Kayleigh Mielenz, Finance Director Heather [ Meachem and Interim Town Clerk Cassandra Bullock. Mayor Nass will present the agenda to be set (A motion will be made to either approve the agenda as proposed or a motion will be made to modify the agenda) . CEREMONIAL RESOLUTION OF CONGRATULATING THE STAUNTON MEMORIAL CHURCH ON THEIR 100™ ANNIVERSARY. Mayor Nass read the Resolution of Congratulating as follows : A RESOLUTION CONG RA TULA TING THE STAUNTON MEMORIAL CHURCH ON THEIR 100™ ANNIVERSARY WHEREAS, the Staunton Memorial Church in Pittsboro, NC is celebrating its 100 th Anniversary in April 2020 and; WHEREAS, the Staunton Memorial Church has been an important part of the Town of Pittsboro and; WHEREAS, the Staunton Memorial Church has served the citizens of the Town of Pittsboro for l 100 years and: WHEREAS, the Staunton Memorial Church continues to serve the citizens of the Town of Pittsboro, and : NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Town of Pittsboro, North Carolina, offers congratulations and well wishes to the Staunton Memorial Church BE IT FURTHER RESOLVED that this resolution be made part of the permanent records of the Town of Pittsboro and that a copy of this resolution be presented to the Staunton Memorial Church. Motion made by Commissioner Fiacco seconded by Commissioner Baldwin to approve the Resolution. Vote Aye-4 Nay-0 CONSENT AGENDA Motion made by Commissioner Fiacco second by Commissioner Bonitz to approve the consent agenda with the corrections to the February 10, February 24, 2020 minutes, moving# 7 to Old Business. The Consent agenda contains the following items: I. Approved Minutes of the February I 0, 2020 meeting 2. Approved Minutes of the February 24, 2020 meeting. 3. Approved Ordinance to Amend FY 20 I 9-2020 Operating Budget for Rain Garden Repairs. 4. Approved Ordinance to Amend FY 20 I 9-2020 Operating Budget for Administrative Department. 5. Approved Ordinance to Amend FY 2019-2020 Operating Budget for Water Supply Storage in B. Everett Jordan Lake . 6. Approved Ordinance Amending the Town Hall Project- USDA application . 7. Approved Chatham Concrete Annexation. 2  8. Approved to set Public Hearing for March 23, 2020 REZ-2019-06 216 Hillsboro Street. 9. Approved to set Public Hearing for March 23, 2020 REZ-2020-01 Diane Street. End of Consent Agenda. Vote Aye-4 Nay-0 REGULAR MEETING AGENDA Citizens' Matters Tami Schwerin co-owner of the property on Lorax Lane known as the Beverage District spoke about her family's history of being a small business owner, she also helps out with Pepper Fest and she would hope they would allow her family to break ground and build the Brewery. COMMISSIONER/MANAGER UPDATES r Mayor Updates • EDC • RPO • Fairground Association • PBNDowntown- Commissioner Fiocco advised they are planning Local on Main and Pepper Fest. He also updated that the Welcome Center is finishing up with the interior and they will begin working on the exterior. New ideas were being discussed as well. • Triangle J Council of Governments • Main Street • Climate Change • Human Relations Committee • Chatham County Arts Council OLD BUSINESS I. Approved Chatham Concrete site plan. Commissioner Fiocco made a motion to approve Site Plan second by Commissioner Farrell. Motion to pass 3 to I [ Vote Aye-3 Nay-I Bonitz 3 2. Chevon File, Taylor Hobbs, Hobbs Architects - Update Town Hall Generator. Action Recommended: Receive Update. After discussion and updates Commissioner Fiacco made a motion and second by Commissioner Bonitz to proceed with design and provide us with a base bid, pad ready diesel fuel no Generator. Then second one will be partial design with two floors . Vote Aye-4 Nay-0 3. Proposed Annexation - A-2020-01, 109 RamseyLane. Action Recommended: Seeking Approval. Planner II Kayleigh Mielenz made a recommendation to the board to adopt the Annexation. Motion to approve made by Commissioner Fiacco second by Commissioner Baldwin. Vote Aye-4 Nay-0 NEW BUSINESS 1. Request to Set Public hearing for proposed issuance of Educational Facilities Revenue Bonds for the benefit of Thales Academy. Action Recommended : Set public hearing for March 23, 2020 . A motion to set Public Hearing was made by Commissioner Fiacco, second by Commissioner Farrell . Vote Aye-4 Nay-0 2. Consideration of Memorandum of Agreement among DWR, Upper Cape Fear River Basin Association and its Permittees. Action Recommended: Approved the MOA. A motion to approve MOA was made by Commissioner Fiacco, second by Commissioner Bonitz. 4  Vote Aye-4 Nay-0 3. Consideration of Possible Oversizing Waterline on Pittsboro-Goldston Road from 6" to 12" diameter. Action Recommended: Authorize Manager to negotiate with Owner to oversize the line. A motion was made by Commissioner Fiacco, second by Commissioner Baldwin to Authorize Manager to negotiate with Owner. Vote Aye-4 Nay-0 4. Manager Recruitment. Action Recommended: Consider and Provide direction After discussion the Board has decided to interview Smither and Associates and Developmental Associates LLC. The Manager will contact both companies and set up dates and times for interviews with the Board. The Board will set a special meeting at that time. f BOARD DIRECTIVES - None Scheduled ADDITIONAL UPDATES AND REPORTS I . Commissioner Concerns. • Commissioner Farrell mentioned the Hearne Hill Project and advised that he spoke with Becky from Hydrostructures and it was in the Towns hands now. Attorney Messick advised the Board they will need to make some decisions before moving forward. • Commissioner Fiacco has requested that all materials that are provided to the Board be legible. Commissioner Fiacco also mentioned he believes the Hotel Incentives were approved February 18, 2019 and we needed to formalize the agreement. • Manager Morgan provided an update on planning for COVID-19 response and l coordination with the county. 5  • Mayor Nass spoke about having the Agenda out in a timely manner. Agenda packets will go to Commissioners no earlier than Thursday evening and no later than Friday morning. • Commissioner Bonitz brought up the idea to Interim Town Manager Bob Morgan that he might want to look into converting to electronic agendas and board packets . ADJORNMENT Motion was made by Commissioner Fiacco, second by Commissioner Baldwin to adjourn at approximately 8:34-p.m. Vote Aye-4 Nay- 0 r Mayor Attest \ ~L~ Clerk ~ 6