1. Board of Commissioners (BOC)

TOWN OF PITTSBORO BOARD OF COMMl~SIONERS DECEMBER 7, 2022 SPECIAL BUDGET MEETING MINUTES PAGE 1 OF 2 TOWN OF PITTSBORO The Pittsboro Board of Commissioners met in Special Session on Wednesday, December 7, 2022, at 5:30pm in the meeting room at the Chatham County Agriculture and Conference Center with Mayor Cindy Perry presiding. The meeting was called to order at 6:21 pm. ELECTED TOWN OFFICIALS PRESENT: Mayor Cindy S. Perry, Mayor Pro Tern Pamela Baldwin, Commissioners John Bonitz and James Vose. ELECTED TOWN OFFICIALS ABSENT: Commissioners Farrell and Shipp. TOWN STAFF PRESENT: Town Attorney Paul Messick, Police Chief Shorty Johnson, Finance Director Heather Meacham, Public Utilities Director Adam Pickett, Public Information Officer/Emergency Management Coordinator Colby Sawyer, Planner II Janie Phelps, Director of Parks and Recreation Katy Keller, Engineer Director Kent Jackson and Town Clerk Carrie Bailey. Introduction & General Overview of Agenda Finance Director Heather Meacham detailed the purpose of this Special Meeting and provided a brief overview of the considerations and concepts to be discussed during the meeting. Budget Schedule for Fiscal Year 2023-24 Finance Director Heather Meacham reviewed the proposed budget schedule for the development of the Fiscal Year 2023-2024 annual budget for the Town . Meacham shared that today's meeting, serving as a budget scoping session, was designed for the Board to propose projects and initiatives for staff to program into the next fiscal year budget. Meacham referred to the Budget Schedule advising Capital Budget Request Forms and Operating & Maintenance Budget Request Forms would be delivered to Town Department Heads in January 2023 and due back to the Finance Director Meacham prior to January 25, 2023. Meacham stated that staff has scheduled a Department Head Budget Retreat for staff only in March 2023, and a Board of Commissioners Budget Retreat tentatively scheduled on April 7, 2023 that will be open to the public, two (2) public hearings for the consideration of the proposed annual budget for Fiscal Year 2023-2024 budget with the first on May 8, 2023 and the second on May 22, 2023, and finally wrapping up the budget process with an anticipated budget adoption date of May 22, 2023. Discussion of New Budget Requests for Fiscal Year 2023-24 Discussron ensued amongst the Board and Finance Director Heather Meacham about the potential budget requests and other considerations that would affect the budget for next year. The Board and Meacham discussed the following topics: Board training, Mayor and Board cell phone reimbursement, Capital improvements projects of replacing 2 inch water lines, Hearne Road improvements, Grant Writer staffing , widening Highway 87, bike paths , updates to wastewater treatment plant, downtown rehabilitation , fac;ade grant funding , enhancements to the backsides of Hillsboro Street businesses, training for Board and Town staff, fleet 1  TOWN OF PITTSBORO BOARD OF COMMl$SIONERS DECEMBER 7, 2022 SPECIAL BUDGET MEETING MINUTES PAGE 2 OF 2 electrification, existing tree maintenance and expand plantings along Hillsboro Street, bike and pedestrian plan and gateway projects. ADJOURNMENT Commissioner Bonitz made a motion to adjourn at 7:12pm, seconded by Commissioner Vose. Vote: Aye-3 Nay-0 Motion passed unanimously. ~,l~ CindyS.Perry,ayor~ ATTEST: ~L~ Carrie L. Bailey, Town Clerk ¥ 2