1. Board of Commissioners (BOC)

TOWN OF PITTSBORO BOARD OF COMMISSIONERS SPECIAL MEETING MINUTES r FRIDAY, APRIL 5, 2024 10:00 AM I 4/5/2024 - Minutes 1. ORDER OF BUSINESS The Pittsboro Board of Commissioners met in Special Session on Friday, April 5, 2024, at 10:00am in the meeting room at the Chatham County Agriculture and Conference Center with Mayor Kyle Shipp presiding. The meeting was called to order at 10:04am. Elected Town Officials Present: Mayor Kyle Shipp, Mayor Pro Tern Pamela Baldwin, Commissioners John Benitz, Jay Farrell, and _Johr\ Foley. ,,, Elected'ToWn Officials Absent: Commissioner Vose. Town Staff Present: Town Manager Jonathan Franklin, Assistant Town Manager/Director of Engineering Kent Jackson , Poli~e.yhiElf Shorty Johnson, Finance Director Heather Meacham, Public Information Officer/Emergency Management Coot?iµatqr Colby Sawyer, Director of Parks and Recreation Katy Keller, and Town Clerk Carrie Bailey. '' Commissioner Bonitz made a,motion to approve the agenda, seconded by Commissioner Foley. Aye-4 Nay-0 2. PRESENTATION: BUDGET SURVEY 2.1. Community Budget Survey Presentation Public Information Officer/Emergency Management Coordinator Colby Sawyer presented the community budget survey [ findings . 3. BUDGET OVERVIEW Finance Director Heather Meacham presented the proposed fiscal year 2024-2025 budget to the Board . 4. DEPARTMENTAL REVIEW The following staff members presented the department information to the Board: Fire: Chief of Fire Department Daryl Griffin Police: Town Manager Jonathan Franklin Parks and Recreation: Town Manager Jonathan Franklin Engineering: Assistant Town Manager/Director of Engineering Kent Jackson Public Works: Assistant Town Manager/Director of Engineering Kent Jackson Building & Grounds: Assistant Town Manager/Director of Engineering Kent Jackson Solid Waste: Assistant Town Manager/Director of Engineering Kent Jackson Planning: Town Manager Jonathan Franklin Downtown: Town Manager Jonathan Franklin Administration: Finance Director Heather Meacham Legal: Finance Director Heather Meacham Board: Finance Director Heather Meacham Capital: Finance Director Heather Meacham 5. DISCUSSION Town Manager Jonathan Franklin that the proposed budget included a two percent merit one-time bonus and reminded the Board that FY 2023-2024 was the first year merit bonuses were implemented from health insurance savings. Merit bonuses are achieved through the performance appraisal process developed in 2023. Franklin anticipates performance reviews to continue in October with merit bonuses paid in November. Mayor Pro Tern Baldwin inquired about keeping the same health insurance provider or negotiating a current rate?  Franklin explained the rate increase has not been presented by the provider yet but anticipate a five percent increase but has eight percent increase included in the budget. Franklin reviewed the recycling change is something he recommends the Town to pursue and can discuss the cart color later. Franklin shared the proposed vehicle tax is something new and will affect everyone that has a car. Franklin felt it was a good solution for the budget, long term would provide funding for paving expenses that Powell Bill does not cover, possi bly a Pittsboro transit system or allow us to use Powell Bill for sidewalk repairs. 6. ADJOURNMENT Mayor Pro Tern Baldwin made a motion to adjourn, seconded by Commissioner Bonitz. Aye-4 Nay-0 The meeting was adjourned at 12:49 pm . KyleSh~