1. Board of Commissioners (BOC)

3/11/2024 - Minutes 1. ORDER OF BUSINESS The Pittsboro Board of Commissioners met in Regular Session on Monday, March 11, 2024, at 6:00pm in the meeting room at the Chatham County Agriculture and Conference Center with Mayor Kyle Shipp presiding. The meeting was called to order at 6:04 pm. Mayor Shipp requested a moment of silence with the recitation of the Pledge of Allegiance led by Commissioner Farrell. Elected Town Officials Present: Mayor Kyle Shipp, Mayor Pro Tern Pamela Baldwin, Commissioners John Bonitz, Jay Farrell, John Foley, and James Vose . Town Staff Present: Town Manager Jonathan Franklin , Assistant Town Manager/Director of Engineering Kent Jackson, Town Attorney Paul S. Messick, Police Chief Shorty Johnson , Finance Director Heather Meacham, Public Information Officer/Emergency Management Coordinator Colby Sawyer, Public Works Director Daniel Snipes, Director of Parks and Recreation Katy Keller, Planning Director Randy Cahoon-Tingle, Senior Planner Eric Sanchez, Planner II Jenna Peterson, Assistant Planning Director Theresa Thompson and Town Clerk Carrie Bailey. Mayor Shipp requested to add Action Item #1 for discussion of skate park. Commissioner Farrell made a motion to approve the agenda. Commissioner Foley requested to move Consent Item Contract Authorization of Find-It-Fix-It Sewer Rehabilitation Construction to Action Item # 2. Commissioner Farrell made a motion to adopt the amended agenda by adding Action Item #1 and 2, seconded by Commissioner Vose. Vote: Aye-5 Nay-0 2. CONSENT AGENDA 2.1. Minutes: February 12, 2024 Regular Meeting Of The Board Of Commissioners 2.11. Minutes: February 15, 2025 Special Meeting Of The Board Of Commissioners 2.111. Annexation Petition: AF Bynum LLC, A-2024-01, PB-24-91 2.IV. Amendment: 3M Reclaimed Water Agreement Extention 2.V. Budget Amendment: Powell Bill Fiscal Year 2023-2024 2.VI. Budget Amendment: Donation For Mary Hayes Barber Holmes Park Bathrooms 2.VII. Contract: BL-0062 Pittsboro Elementary School Road Sidewalk Construction 2.VIII. Budget Amendment: Sidewalks & Greenways Project 2.IX. Suttles Road Betterments R-5963D Commissioner Farrell made a motion to approve the amended consent agenda, seconded by Commissioner Vose. Aye-5 Nay-0 3. INFORMATION ITEMS 4. CEREMONIAL 4.1. Resolution: Women's History Month Mayor Pro Tem Baldwin made a motion to adopt the resolution for Women's History Month, seconded by Commissioner Bonitz. Aye-5 Nay-0 5. CITIZENS MATTERS 5.1. Manager Updates Town Manager Jonathan Franklin provided updates to the Board .  Assistant Town Manager/Director of Engineering Kent Jackson provided updates to the Board. 5.11. Department Of Month Update Director of Parks and Recreation Katy Keller provided department updates to the Board. 5.111. Mayor & Commissioner Committee Liaison Reports Mayor and Board members gave updates on the committees and boards on which they serve . 5.IV. Public Comment Public comment was held at 6:37 pm . 6. MISCELLANEOUS None. 7. ACTION ITEMS 7.1. Discussion: Skate Park Commissioner Vose made a motion to take action items out of order and to discuss skate park, seconded by Mayor Pro Tern Baldwin. Aye-5 Nay-0 Commissioner Vose made a motion to pledge fifteen percent (15%) of funds up to three hundred thousand ($300,000.00) for project costs with a maximum of forty-five thousand dollars ($45,000.00), seconded by Commissioner Bonitz. Commissioner Vose withdrew the original motion. Commissioner Vose made a motion for the Pittsboro Skate Park Non-profit to come to an agreement with the Town about the project scope, size and cost and the necessary parameters to complete the project and then that the Town would match fifteen percent (15%) of funds raised for to a three hundred thousand dollar ($300,000.00) project cost from this fiscal years budget, seconded by Commissioner Farrell. Aye-5 Nay-0 8. PUBLIC HEARINGS 8.1. Text Amendment: Unified Development Ordinance ZTA-2024-01 Mayor Pro Tern Baldwin made a motion to enter public hearing, seconded by Commissioner Foley. Aye-5 Nay- 0 Planner II Jenna Peterson presented the item to the Board along with Planning Director Randy Cahoon-Tingle. There were no speakers signed up for public comment. Commissioner Vose made a motion to exit public hearing, seconded by Commissioner Foley. Aye-5 Nay-0 Commissioner Bonitz made a motion to approve the list of text amendments as presented by staff with the exception of item "remove community meetings for general use rezoning", seconded by Mayor Pro Tem Baldwin. Aye-5 Nay-0 9. ACTION ITEMS 9.1. Contract Authorization : Find It-Fix It Sewer Rehabilitation Construction Assistant Town Manager/Director of Engineering Kent Jackson presented the item to the Board . Commissioner Foley made a motion to approve, seconded by Commissioner Vose. Aye-5 Nay-0 10. CLOSED SESSION None. 11 . ADJOURNMENT Commissioner Bonitz made a motion to adjourn, seconded by Mayor Pro Tem Baldwin. Aye-5 Nay-0 The meeting was adjourned at 7:50 pm. KyleShi~ I ~L~ Carrie L. Bailey, Town Clerk ~