Cannabis Community Benefit Committee

MINUTES CITY OF PLACERVILLE CANNABIS COMMUNITY BENEFIT COMMITTEE TUESDAY, JUNE 6TH, 2023 – 3:30PM TOWN HALL, 549 MAIN STREET, PLACERVILLE, CALIFORNIA 1. CALL TO ORDER: The meeting was called to order by Chair Aubrey at 3:30 p.m. - Pledge of Allegiance. 2. ROLL CALL: Members Present: Chair Annie Aubrey, Vice-Chair Kelly Chiusano, Catherine Silvester, Ben Hawthorne, City Manager Cleve Morris, and Community Services Director Terry Zeller Members Absent: Chief Wren 3. ADOPTION OF AGENDA. Adoption of the Agenda was moved by Chair Aubrey and seconded Member Chiusano. Motion carried 6-0. 4. ADOPTION OF MINUTES OF THE MEETING OF APRIL 18, 2023 (Attachment A). Vice-Chair Chiusano made the motion to adopt the minutes and Chair Aubrey seconded the motion. Motion carried 6-0. 5. ITEMS OF INTEREST TO THE PUBLIC: No comments received. 6. INFORMATIONAL ITEMS: No informational items were discussed.  7. DISCUSSION ITEMS: A. Report on Available Funding (Attachment B): City Manager Morris at the previous city council meeting the project list was approved. The pool deck and steps were approved immediately, and the others in the budget are to be approved at the next budget meeting on June 27, 2023. Chair Aubrey wanted to show up to the meeting to make sure the bathroom project gets approved. B. Update on Council Approved Projects (Attachment C): There was discussion amongst committee members to get more donations to fund a Jeep Rubicon for the Placerville PD, looking at a sticker price of around $70,000. Director Zeller spoke on the pool project stairs and is shopping around for material due to the quote for material and installation being too high. The concrete areas that need to be replaced around the slide are looking to be replaced after swim season in the fall. PUBLIC COMMENT: Ryan Carter asked Mr. Zeller about fund matching for projects, and Mr. Zeller said that the final city budget had not been finalized yet. C. Review City Grant Application Form (Attachment D): Application for grants was distributed for viewing. Chair Aubrey discussed the application process and how they chose those to whom funding is going. City Manager Morris mentioned letters of recommendation. The minimum of one and maximum of five letters was established. The committee discussed deadlines and decided to close applications on August 31, 2023. Ryan Carter stated he wanted the process of awarding the grants to not get political and suggested using a press release to let the public get involved if they wanted to appeal a decision. City Manager Morris suggested using a scoring system to make the decision process more even and less subjective. The committee discussed the scoring system as well as an appeal process. They decided they would add an appeal process at the time if it was needed. The items to be added to the application are a tax I.D. number and one to five letters of recommendation.  City Manager Morris motioned to approve changes to the application. Ben Hawthorne seconded the motion. The motion carried 6-0. 8. STAFF AND COMMITTEE MEMBER COMMUNICATIONS: City Manager Morris mentioned the creek culvert next to the Main Street Tap House has collapsed. The city and the owners are working together with engineers to create a project plan. The owners of the building have control now. 9. ITEMS FOR NEXT AGENDA: The grant application process will be reviewed, there will be an update on project funding, and City Council approval of funding will be discussed. 10. NEXT MEETING: There will be a meeting held at Town Hall on September 5th, 2023, at 3:30PM. ADJOURNMENT: The meeting was adjourned by Chair Aubrey at 4:35PM.