City Council Meeting

CITY OF PLACERVILLE CITY COUNCIL AGENDA Regular City Council Meeting June 23, 2015 City Council Chambers – Town Hall 549 Main Street, Placerville, CA 95667 No Closed Session Scheduled 6:00 P.M. Open Session 2015 Patricia Borelli, Mayor John Clerici, Councilmember Carol A. Patton, Vice-Mayor Wendy Thomas, Councilmember Trisha Wilkins, Councilmember NOTICE TO THE PUBLIC You are welcomed and encouraged to participate in this meeting. Public comment is taken (3 minutes maximum) on items listed on the agenda when they are called. Public Comment on items not listed on the agenda will be heard as noted on the agenda. Comments on controversial items may be limited and large groups are encouraged to select 3-5 speakers to represent the opinion of the group. Government Code 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 72 hours prior to a regular meeting. The City posts Agendas on the City Hall window and on the City’s website: www.cityofplacerville.org ________________________________________________________________________ Regular Meeting of the City Council of June 23, 2015 Page 1 Visit us on “The Web” at www.cityofplacerville.org NO CLOSED SESSION SCHEDULED ___________________________________________________________________________________ Materials related to an item on this Agenda, submitted to the City Council either with or after distribution of the agenda packet, are available for public inspection in the City Clerk’s Office at City Hall, 3101 Center Street, during normal business hours. Courtesy Announcement Before we proceed, please turn off all cellular telephones, personal pagers, and other communication devices, as a courtesy to others, and to limit interference with our audio and video broadcast equipment. Thank you for your cooperation. 6:00 P.M. OPEN SESSION 1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG 2. ROLL CALL: Borelli, Clerici, Patton, Thomas, Wilkins 3. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC 3.1 Presentation by Primal Quest on Race Event Scheduled for August 20-28, 2015 4. CLOSED SESSION REPORT – City Attorney Driscoll 5. ADOPTION OF AGENDA 6. CEREMONIAL MATTERS – None Scheduled 7. PUBLIC COMMENT – BRIEF – NON-AGENDA ITEMS This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. The Mayor reserves the right to limit the speaker’s time to three minutes. The Mayor will recognize you and when you come to the microphone, please state your name for the record. You are not ________________________________________________________________________ Regular Meeting of the City Council of June 23, 2015 Page 2 Visit us on “The Web” at www.cityofplacerville.org  allowed to make personal attacks on individuals or make comments which are slanderous or which may invade an individual’s personal privacy. Speakers are limited to three minutes. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. PLEASE GIVE ANY WRITTEN MATERIAL PRESENTED AT THE MEETING TO THE CITY CLERK FOR THE PUBLIC RECORD. 7.1 Written Communications 7.2 Oral Communication 8. CONSENT CALENDAR NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise. 8.1 Minutes of the Regular City Council Meeting of June 9, 2015 (Ms. Zito) Recommendation by the City Clerk that the City Council approve the Minutes of the regularly scheduled Council meeting of June 9, 2015. 8.2 Accounts Payable Register (Mr. Warren) Recommendation by the Director of Finance that the City Council approve the Accounts Payable Register. 8.3 Payroll Register (Mr. Warren) Recommendation by the Director of Finance that the City Council approve the Payroll Register. 8.4 Adopt a Resolution Authorizing the Director of Finance to Execute Certifications of Direct Charge Wherein the City of Placerville Certifies that the Special Assessments that are Collected by the County of El Dorado Meet the Requirements of Proposition 218 and Authorizing the County Auditor-Controller to Place the City’s Special Assessments on the Fiscal Year 2015/2016 Secured Tax Roll (Mr. Warren) Resolution No. _______ ________________________________________________________________________ Regular Meeting of the City Council of June 23, 2015 Page 3 Visit us on “The Web” at www.cityofplacerville.org  Recommendation by the Director of Finance that the City Council adopt a Resolution for the following action: 1. Authorizing the Director of Finance to execute the Certifications of Direct Charge wherein the City of Placerville certifies that the special assessments that are collected by the County of El Dorado meet the requirements of Proposition 218; and 2. Authorizing the County Auditor-Controller to place the City’s special assessments on the Fiscal Year 2015/2016 secured tax roll. 8.5 Adopt a Resolution Reducing the Employer Paid Member Pension Contribution Rate for “Classic Member” Miscellaneous Employees Who Were Hired Before October 15, 2011, from 2.00% to 0.00% of Payroll Effective July 4, 2015 and Adopt a Resolution Reducing the Employer Paid Member Pension Contribution Rate for “Classic Member” Safety Employees Who Were Hired before October 15, 2011, From 8.00% to 4.00% of Payroll Effective July 4, 2015 (Mr. Warren) Resolution No. _____ Recommendation by the Director of Finance that the City Council adopt a Resolution reducing the employer paid member pension contribution rate for “Classic Member” Miscellaneous Employees who were hired before October 15, 2011, from 2.00% to 0.00% of payroll, effective July 4, 2015; and Resolution No. ______ Adopt a Resolution reducing the employer paid member pension contribution rate for “Classic Member” Safety Employees who were hired before October 15, 2011, from 8.00% to 4:00 % of payroll effective July 4, 2015. 8.6 Adopt a Resolution Approving a Three Consulting Services Agreements with Herrera Engineering Consultants to Provide Technical Support for the City’s NPDES Permit for the Hangtown Creek Water Reclamation Facility, to Provide Technical Support with the City’s Small Municipal Separate Storm System (MS4) Permit, and to Provide Technical Support with the City’s Potable Water Discharge Permit (Mr. Rivas) Resolution No. ______ ________________________________________________________________________ Regular Meeting of the City Council of June 23, 2015 Page 4 Visit us on “The Web” at www.cityofplacerville.org  Recommendation by the Director of Development Services that the City Council adopt a Resolution for the following action: 1. Approving a Consulting Services Agreement with Herrera Engineering Consultants, Inc., in an amount not to exceed $31,500 for FY 2015/2016, to provide technical support with the City’s NPDES Permit for the Hangtown Creek Water Reclamation Facility, and authorizing the City Manager to execute same; and 2. Approving a Consulting Services Agreement with Herrera Engineering Consultants, Inc., in an amount not to exceed $25,000 for FY 2015/2016, to provide technical support with the City’s Small Municipal Separate Storm Sewer System (MS4) Permit, and authorizing the City Manager to execute same; and 3. Approving a Consulting Services Agreement with Herrera Engineering Consultants, Inc., in an amount not to exceed $10,000 for FY 2015/2016 to provide technical support with the City’s Potable Water Discharge Permit, and authorizing the City Manager to execute same. 8.7 Adopt a Resolution Approving Two Agreements with AT&T for Telecommunications Services (Calnet III) and Authorize the City Manager to Execute the Same (Mr. Warren) Resolution No. _____ Recommendation by the Director of Finance that the City Council adopt a Resolution approving two agreements with AT&T for telecommunications services (Calnet III) and authorize the City Manager to execute the same. 8.8 Adopt a Resolution Approving a Paid Sick Leave Policy Pursuant to Assembly Bill 1522 for Part-time, Temporary, and Seasonal Employees and Establishing the Accrual Method and the Minimum Paid Sick Leave Usage Increment (Mr. Morris) Resolution No. _______ Recommendation by the City Manager that the City Council adopt a Resolution approving a paid sick leave policy pursuant to AB 1522 for part-time, temporary, and seasonal employees and establishing the accrual method and the minimum paid sick leave usage increment. ________________________________________________________________________ Regular Meeting of the City Council of June 23, 2015 Page 5 Visit us on “The Web” at www.cityofplacerville.org  8.9 Adopt a Resolution Amending the Salary and Benefit Provisions for Employees in the Confidential Unit; A Resolution Amending the Salary and Benefit Provisions for Employees in the Executive Management Unit; and a Resolution Amending the Salary and Benefit Provisions for Employees in the Supervisory Unit (Mr. Morris) Resolution No. _____ Recommendation by the City Manager that the City Council adopt a Resolution amending the salary and benefit provisions for employees in the Confidential Unit; and Resolution No. ______ Recommendation by the City Manager that the City Council adopt a Resolution amending the salary and benefit provisions for employees in the Executive Management Unit; and Resolution No. _____ Recommendation by the City Manager that the City Council adopt a Resolution amending the salary and benefit provisions for employees in the Supervisory Unit. 8.10 Adopt a Resolution Approving a Consulting Services Agreement with UNICO Engineering, Inc., in an Amount Not to Exceed $642,789 for Construction Management Services for the Blairs Lane Bridge Replacement Project (CIP #40604) and Authorizing the City Manager to Execute Same; and Authorizing City Staff to Issue a Notice to Proceed to UNICO Engineers, Inc. for Project Set-up, Initiation and Project Implementation and Delivery – Phase 1, and Associated Direct Costs in an Amount of $390,036; and Approving a Budget Appropriation in an Amount of $3,374,360 from the Federally Funded Highway Bridge Program for the Said Project; and Authorizing City Staff to Release Construction Contract Documents for Public Bidding (Mr. Rivas) Resolution No. _______ Recommendation by the Director of Development Services that the City Council adopt a Resolution for the following action: 1. Approving a Consulting Services Agreemen with UNICO Engineering, Inc. in an amount not to exceed $642,789 for construction ________________________________________________________________________ Regular Meeting of the City Council of June 23, 2015 Page 6 Visit us on “The Web” at www.cityofplacerville.org  management services for the Blairs Lane Bridge Replacement Project (CIP #40604) and authorizing the City Manager to execute same; and 2. Authorizing City staff to issue a Notice to Proceed to UNICO Engineers, Inc. for Project Set-up, Initiation and Project Implementation and Delivery – Phase 1, and associated direct costs in an amount of $390,036; and 3. Approving a budget appropriation in an amount of $3,374,360 from the federally funded Highway Bridge Program for the said project; and 4. Authorizing City staff to release construction contract documents for public bidding. 8.11 Adopt a Resolution Approving a Construction Contract to SAK Construction, LLC for the Main Street Rehabilitation Project – Phase 1B Sewer CIPP Lining Project (CIP #414123) in the Amount of $74,250.00; and Approving a Consulting Services Agreement Amendment No. 3 with REY Engineers, Inc. in an Amount Not to Exceed $229,055 FOR Inspection and Construction Management Services Related to the Construction of Main Street Rehabilitation Project – Phase 2 Pavement Rehabilitation; and Authorizing the City Manager to Execute the Same and Approving a $230,000 Budget Appropriation of FY 2013/2014 and 2014/2015 for the Main Street Rehabilitation Project – Phase 2 Pavement Rehabilitations (CIP #414124); and Approving a $125,463 Budget Appropriation from the Measure H Fund for Phase 2 of the Project (Mr. Rivas) Resolution No. _______ Recommendation by the Director of Development Services that the City Council adopt a Resolution for the following action: 1. Approving a construction contract to SAK Construction, LLC, for the Main Street Rehabilitation Project – Phase 1B Sewer CIPP Lining Project (CIP #414123) in the amount of $74,250.00; and 2. Approving a Consulting Services Agreement Amendment No. 3 with REY Engineers, Inc. in an Amount not to exceed $229,055 for inspection and construction management services related to the construction of Main Street Rehabilitation Project – Phase 2 Pavement Rehabilitation; and 3. Authorizing the City Manager to execute the same; and 4. Approving a $230,000 budget appropriation of FY 2013/2014 and 2014/2015 for the Main Street Rehabilitation Project – Phase 2 Pavement Rehabilitation (CIP # 414124); and ________________________________________________________________________ Regular Meeting of the City Council of June 23, 2015 Page 7 Visit us on “The Web” at www.cityofplacerville.org  5. Approving a $125,463 budget appropriation from the Measure H Fund for Phase 2 of the project. 9. ITEMS PULLED FROM THE CONSENT CALENDAR 10. ORDINANCES – None Scheduled 11. PUBLIC HEARINGS 11.1 Adopt a Resolution Establishing the Appropriation Limit (Gann) for Fiscal Year 2014/2015 and Determining Compliance with Government Code Section 7910 (Mr. Warren) Resolution No. _______ Recommendation by the Director of Finance that the City Council adopt a Resolution establishing the appropriation limit (Gann) for Fiscal Year 2014/2015 and determining compliance with Government Code Section 7910. 11.2 Adopt a Resolution Approving the Engineer’s Reports, Confirming Assessments and the Diagrams as are Described in Full Detail in the Reports on File with the City Clerk, Directing NBS to Prepare and Submit the Levy Assessments to El Dorado County for Placement on the Fiscal Year 2015/2016 Secured Property Tax Roll, and Confirming the Adoption of the Resolution Shall Constitute the Levy of Assessments for the Fiscal Year Commencing July 1, 2015 and Ending June 30, 2016, Pursuant to Section 22631 of the Act (Mr. Warren) Resolution No. ________ Recommendation by the Director of Finance that the City Council adopt a Resolution for the following action: 1. Approving the Engineer’s Reports attached to the staff report and referenced therein; and 2. Confirming the assessments and the diagrams as are described in full detail in the reports on file with the City Clerk; and ________________________________________________________________________ Regular Meeting of the City Council of June 23, 2015 Page 8 Visit us on “The Web” at www.cityofplacerville.org  3. Directing NBS to prepare and submit the levy of assessments to El Dorado County for the placement of the Fiscal Year 2015/2016 secured property tax roll; and 4. Confirming that the adoption of this Resolution shall constitute the levy of assessments for the Fiscal Year commencing July 1, 2015 and ending June 30, 2016, pursuant to Section 22631 of the Act. 12. DISCUSSION/ACTION ITEMS 12.1 Budget Adoption (Mr. Warren) Note: The Budget Document will be available prior to the City Council meeting. 12.2 Authorize Staff to Conduct a Community Survey for the Use of Future Measure H Sales Tax Receipts by Distributing a Paper Survey with the July 2015 Utility Bills and Providing an Online Survey Option (Mr. Warren) Recommendation by the Director of Finance that the City Council direct staff to conduct a community survey for the use of future Measure H sales tax receipts by distributing a paper survey with the July 2015 utility bills and providing an online survey option. 12.3 Approve Changes to City of Placerville Welcome Sign on Highway 50 at Canal Street to Add Events Signs; Authorize the City Staff to Work With the Placerville Downtown Association to Make the Appropriate Changes; and Adopt a Resolution Authorizing the Associated Fees (Mr. Morris) Resolution No. ______ Recommendation by the City Manager that the City Council approve changes to City of Placerville Welcome Sign on Highway 50 at Canal Street to add events signs; authorize City staff to work with the Placerville Downtown Association to make the appropriate changes; and adopt a Resolution authorizing the associated fees. ________________________________________________________________________ Regular Meeting of the City Council of June 23, 2015 Page 9 Visit us on “The Web” at www.cityofplacerville.org 13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS • El Dorado County Transit Authority – Vice-Mayor Borelli & Councilmember Wilkins • El Dorado County Transportation Commission – Mayor Borelli and Councilmember Thomas • LAFCO – Councilmember Patton • SACOG – • SEDCorp. – Mayor Borelli 14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council) 15. CITY MANAGER AND STAFF REPORTS 16. UPCOMING ITEMS Items tentatively scheduled for the next regularly scheduled City Council meeting on July 14, 2015 include: Resolution of Intention Zoning Ordinance Small Municipal Separate Storm Drain/Sewer(MS4) Permit, Eskaton Final Map amendment, water and sewer capital improvement charge, and body worn camera update. 17. ADJOURNMENT The next Regular Council meeting will be held on July 14, 2015, 5:00 P.M. Closed Session; 6:00 P.M. Regular Session. The July 28, 2015 has been cancelled. The next regularly scheduled Council meeting is August 11, 2015 Susan Zito, MMC City Clerk ___________________________________________________________________________________ ________________________________________________________________________ Regular Meeting of the City Council of June 23, 2015 Page 10 Visit us on “The Web” at www.cityofplacerville.org  CERTIFICATION OF AGENDA POSTING I, Susan C. Zito, MMC, City Clerk of the City of Placerville, Declare that the foregoing Agenda for the June 23, 2015 Regular Meeting of the Placerville City Council was posted and available for review on June 18, 2015 at the City Hall of the City of Placerville, 3101 Center Street, Placerville, CA 95667. The Agenda is also available on the City website at www.cityofplacerville.org Signed this 18th day of June, at Placerville, California. __________________________________ Susan C. Zito, MMC, City Clerk ________________________________________________________________________ Regular Meeting of the City Council of June 23, 2015 Page 11 Visit us on “The Web” at www.cityofplacerville.org