City Council Meeting

CITY OF PLACERVILLE CITY COUNCIL AGENDA Regular City Council Meeting August 11, 2015 City Council Chambers – Town Hall 549 Main Street, Placerville, CA 95667 5:00 P.M. Closed Session 6:00 P.M. Open Session 2015 Patricia Borelli, Mayor John Clerici, Councilmember Carol A. Patton, Vice-Mayor Wendy Thomas, Councilmember Trisha Wilkins, Councilmember NOTICE TO THE PUBLIC You are welcomed and encouraged to participate in this meeting. Public comment is taken (3 minutes maximum) on items listed on the agenda when they are called. Public Comment on items not listed on the agenda will be heard as noted on the agenda. Comments on controversial items may be limited and large groups are encouraged to select 3-5 speakers to represent the opinion of the group. Government Code 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 72 hours prior to a regular meeting. The City posts Agendas on the City Hall window and on the City’s website: www.cityofplacerville.org ________________________________________________________________________ Regular Meeting of the City Council of August 11, 2015 Page 1 Visit us on “The Web” at www.cityofplacerville.org 5:00 P.M. CLOSED SESSION Government Code § 54956.9 Conference with Legal Counsel – Existing Litigation One case: James Murphy One case: David Strain Government Code § 54956.9 Conference with Legal Counsel – Threatened Litigation ___________________________________________________________________________________ Materials related to an item on this Agenda, submitted to the City Council either with or after distribution of the agenda packet, are available for public inspection in the City Clerk’s Office at City Hall, 3101 Center Street, during normal business hours. Courtesy Announcement Before we proceed, please turn off all cellular telephones, personal pagers, and other communication devices, as a courtesy to others, and to limit interference with our audio and video broadcast equipment. Thank you for your cooperation. 6:00 P.M. OPEN SESSION 1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG 2. ROLL CALL: Borelli, Clerici, Patton, Thomas, Wilkins 3. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC 3.1 Presentation Regarding Greater Sacramento Area Economic Council This report is informational only. 3.2 Mid-Year Crime Statistics Report – Chief Heller Recommendation by the Chief of Police that the City Council acknowledge and file an informational report regarding Placerville’s Mid-Year Crime Statistics for January through June 2015 as compared to January through June 2014. 4. CLOSED SESSION REPORT – City Attorney Driscoll 5. ADOPTION OF AGENDA ________________________________________________________________________ Regular Meeting of the City Council of August 11, 2015 Page 2 Visit us on “The Web” at www.cityofplacerville.org 6. CEREMONIAL MATTERS 6.1 Oath of Office to New Police Officer Kevin McInerney 7. PUBLIC COMMENT – BRIEF – NON-AGENDA ITEMS This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. The Mayor reserves the right to limit the speaker’s time to three minutes. The Mayor will recognize you and when you come to the microphone, please state your name for the record. You are not allowed to make personal attacks on individuals or make comments which are slanderous or which may invade an individual’s personal privacy. Speakers are limited to three minutes. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. PLEASE GIVE ANY WRITTEN MATERIAL PRESENTED AT THE MEETING TO THE CITY CLERK FOR THE PUBLIC RECORD. 7.1 Written Communications 7.2 Oral Communication 8. CONSENT CALENDAR NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise. 8.1 Minutes of the Regular City Council Meeting of July 14, 2015 (Ms. Zito) Recommendation by the City Clerk that the City Council approve the Minutes of the regularly scheduled Council meeting of July 14, 2015. 8.2 Accounts Payable Register (Mr. Warren) Recommendation by the Director of Finance that the City Council approve the Accounts Payable Register. ________________________________________________________________________ Regular Meeting of the City Council of August 11, 2015 Page 3 Visit us on “The Web” at www.cityofplacerville.org  8.3 Payroll Register (Mr. Warren) Recommendation by the Director of Finance that the City Council approve the Payroll Register. 8.4 Ratify Selection of Historic Placerville Courthouse Reuse Blue Ribbon Committee (Mr. Morris) Recommendation by the City Manager that the City Council ratify the appointments to the Historic Placerville Courthouse Reuse Blue Ribbon Committee. 8.5 Adopt a Resolution Approving an Amendment to the Agreement Between the City of Placerville and John Driscoll for Contract City Attorney Services (Mr. Morris) Resolution No. _____ Recommendation by the City Manager that the City Council adopt a Resolution approving an amendment to the Agreement between the City of Placerville and John Driscoll for contract City Attorney services. 8.6 Adopt a Resolution Authorizing the City Engineer to Execute a Notice of Completion and Instructing the City Clerk to Record Said Notice with the El Dorado County Recorder’s Office for the Main Street Rehabilitation Project – Phase 1A Water Line Replacement Project (C(IP #414122) and Authorizing the Director of Finance to Release All Remaining Retention Being Held for Construction Security, No More than Thirty (30) Days After the Date of the Notice of Completion Filing (Mr. Rivas) Resolution No. ____ Recommendation by the Director of Development Services that the City Council adopt a Resolution for the following action: 1. Authorizing the City Engineer to execute a Notice of Completion and instructing the City Clerk to record said Notice with the El Dorado County Recorder’s Office for the Main Street Rehabilitation Project – Phase 1A Water Line Replacement Project (CIP #414122); and 2. Authorizing the Director of Finance to release all remaining retention being held for construction security, no more than thirty (30) days after the date of Notice of Completion filing. ________________________________________________________________________ Regular Meeting of the City Council of August 11, 2015 Page 4 Visit us on “The Web” at www.cityofplacerville.org  8.7 Adopt a Resolution Approving an Agreement With Sierra West Officials Association (SWOA) to Provide Officiating Services for the Youth and Adult Basketball Leagues and Authorizing the Director of Development Services to Execute Same; and Approving the Individual Youth Basketball Registration Fee of $92.00 and the 5 on 5 Adult Basketball Team Registration Fee of $410.00 Effective August 19, 2015 (Mr. Youel) Resolution No. _______ Recommendation by the Director of Development Services that the City Council adopt a Resolution for the following action: 1. Approving an agreement with Sierra West Officials Association (SWOA) to provide officiating services for the Youth and Adult Basketball Leagues; and 2. Authorizing the Director of Community Services to execute the same; and 3. Approving the individual Youth Basketball registration fee of $92.00 and the 5 on 5 Adult Basketball team registration of $410.00 effective August 19, 2015. 8.8 Adopt a Resolution Approving the Additional Position of Blacksmith Shop Coordinator, Approving the Job Description and Salary Schedule for the Black Smith Shop Coordinator, Approving new Gold Bug Park tour rates, effective September 1, 2015, Approving a $17,400 Budget Appropriation to the General Fund Gold Bug Mine Tours Revenue Account; and Approving a $16,612 Budget Appropriation to the General Fund Gold Bug park Admissions Division (Personnel Accounts) (Mr. Youel) Resolution No. _____ Recommendation by the Director of Development Services that the City Council adopt a Resolution for the following action: 1. Approving the additional position of Black Smith Shop Coordinator; and 2. Approving the Job Description and salary Schedule for the Black Smith Shop Coordinator as shown in Attachment “B” in the staff report; and 3. Approving the following new Gold Bug park tour rates effective September 1, 2015; and a. Guided tours: $8.00 b. Adult (18+) Self-Guided Tours: $7.00 ________________________________________________________________________ Regular Meeting of the City Council of August 11, 2015 Page 5 Visit us on “The Web” at www.cityofplacerville.org  c. Children Self-Guided Tours: $4.00 4. Approving a $17,400.00 budget appropriation to the General Fund Gold Bug Mine Tours revenue account; and 5. Approving a $16,612 budget appropriation to the General Fund Gold Bug park Admissions Division (Personnel accounts). 8.9 Adopt a Resolution Authorizing the City Engineer to Execute a Notice of Completion and Instructing the City Clerk to Record Said Notice with the El Dorado County Recorder’s Office for the Main Street Rehabilitation Project – Phase 1A Water Line Replacement Project (CIP #414122); and Authorizing the Director of Finance to Release All Remaining Retention Being Held for Construction Security, No More Than Thirty (30) Days After the Date of Notice of Completion Filing (Mr. Rivas) Resolution No. _____ Recommendation by the Director of Development Services that the City Council adopt a Resolution for the following action: 1. Authorizing the City Engineer to execute a Notice of Completion and instructing the City Clerk to record said Notice with the El Dorado County Recorder’s Office for the Main Street Rehabilitation Project – Phase 1A Water Line Replacement Project (CIP #414122); and 2. Authorizing the Director of Finance to release all remaining retention being held for construction security, no more than thirty (30) days after the date of Notice of Completion filing. 8.10 Adopt a Resolution Approving a Cooperative Agreement with CalTrans, CalTrans Agreement with El Dorado Transit Authority, and Dokken Design Contract for the Park & Ride Design (Mr. Rivas) Resolution No. _____ Recommendation by the Director of Development Services that the City Council adopt a Resolution for the following action: 1. Approving Cooperative Agreement (03-0567) with California State Department of Transportation (CalTrans) for State Independent Quality Assurance (IQA) for the Plans, Specification, and Estimate (PS&E) and Right-of-Way (R/W) phases of the Western Placerville Interchanges, Phase 2 (CIP #40751) project and authorizing the City Manager to execute the agreement; and 2. Approving Cooperative Agreement with El Dorado County Transit Authority (EDCTA) for Construction of the Park and Ride as proposed ________________________________________________________________________ Regular Meeting of the City Council of August 11, 2015 Page 6 Visit us on “The Web” at www.cityofplacerville.org  to be included in the Western Placerville Interchanges, Phase 2 Project (CIP #407051) and authorizing the City Manager to execute the agreement; and 3. Approving Authorization No. 5 for PS&E for Phase 2 (407051) under the existing Consulting Services Agreement with Dokken Engineering (Resolution No. 7606) in an amount not to exceed $214,651; and 4. Approving Authorization No. 6 for PS&E Services for the EDCTA Park and Ride Facility as part of Phase 2 (CIP #407051) under the exiting Consulting Services Agreement with Dokken Engineering in an amount not to exceed $209,419; and 5. Approving a time extension of the existing Consulting Services Agreement with Dokken Engineering for the contract through December 31, 2018; and 6. Approving staff to withhold 5% retention for all remaining services performed by Dokken Engineering for the said project following this amendment approval; and 7. Authorize the City Manager to execute the same. 9. ITEMS PULLED FROM THE CONSENT CALENDAR 10. ORDINANCES – None Scheduled 11. PUBLIC HEARINGS 11.1 Direct Staff to Initiate Amendments to Title 10 (Zoning Ordinance) and Title 4 (Construction Regulations) of the Municipal Code for: (1) Incorporation of Requirements Pursuant to the City’s Storm Water Discharges from Small Municipal Separate Storm Sewer Systems General Permit (MS4); and (2) Incorporation of the State’s Model Water Efficient Landscape Ordinance (Mr. Rivas) Recommendation by the Director of Development Services that the City Council direct staff to initiate amendments to the Title 10 (Zoning Ordinance) and Title 4 (Construction Regulations) of the Municipal Code for: (1) incorporation of requirements pursuant to the City’s Storm Water Discharges from Small Municipal Separate Storm Sewer Systems (MS4) General Permit; and (2) incorporation of the State’s Model Water Efficient Landscape Ordinance. ________________________________________________________________________ Regular Meeting of the City Council of August 11, 2015 Page 7 Visit us on “The Web” at www.cityofplacerville.org 12. DISCUSSION/ACTION ITEMS 12.1 Adopt Resolutions Approving the New City Water CIC Schedule as Presented; Approving the New City Sewer CIC Schedule as Presented; and Approving the New EID Pass Through Water FCC’s as a Separate Component of the City’s Water CIC’s as Presented (Mr. Warren) Resolution No. _____ A recommendation by the Director of Finance that the City Council adopt a Resolution Increasing the City’s Sewer and Water Capital Improvement Charges (CIC); and Resolution No. _____ Adopt a Resolution Increasing the EID Water Pass Through Facility Capacity Charge (FCC). 12.2 Adopt a Resolution Approving an Additional 1.00 Full Time Equivalent (FTE) Police Officer Position; and Approving a $50,000 Budget Appropriation from the 2014 COPS CHP Grant Fund for Said Position (Chief Heller) Resolution No. ____ Recommendation by the Chief of Police that the City Council adopt a Resolution for the following action: 1. Approving an additional 1.00 Full Time Equivalent (FTE) Police Officer Position; and 2. Approving a $50,000 Budget Appropriation from the 2014 COPS CHP Grant Fund for said position. 12.3 Adopt a Resolution Approving a Construction Contract with George Reed, Inc. for the Central Main Street Overlay Project - Phase 2 (CIP #414124), in the amount of $1,001,181.50 and Authorizing the City Manager to Execute the Contract; and Approving a Budget Liquidation in the Amount of $50,000 from the Schnell School Road Resurfacing Project (CIP #41210); and Approving a Budget Liquidation in the Amount of $195,000 from Placerville Station II Park and Ride Project (CIP #407081); and Approving a $455,000 Budget Appropriation of RSTP Exchange Revenues for the Central Main Street Overlay Project – Phase 2 Project (CIP #414124); and Approving a budget Appropriation in the Amount of $50,000 from ________________________________________________________________________ Regular Meeting of the City Council of August 11, 2015 Page 8 Visit us on “The Web” at www.cityofplacerville.org  the Water Enterprise Fund for the Central Main Street, Phase 2 – Waterline Replacement Project (CIP #414124); and Approving an Inter-fund Loan in the Amount of $200,000 from the Reserve for Economic Uncertainties to the Transportation Fund for the Said Project; and Authorizing the City Manager and City Engineer Signatory Authority Up to $50,000 for the Supplemental Work Contract Item with George Reed, Inc. for the Central Main Street Overlay Project – Phase 2 (CIP #414124) (Mr. Rivas) Resolution No. ______ Recommendation by the Director of Development Services that the City Council adopt a Resolution for the following action: 1. Approving a Construction Contract with George Reed, Inc. for the Central Main Street Overlay Project – Phase 2 (CIP #41424), in the amount of $1,001,181.50 and authorizing the City Manager to execute the contract; and 2. Approving a budget liquidation in the amount of $50,000 from the Schnell School Road Resurfacing Project (CIP #41210); and 3. Approving a budget liquidation in the amount of $195,000 from the Placerville Station II Park and Ride Project (CIP #407081); and 4. Approving a $455,000 budget appropriation of RSTP Exchange revenues for the Central Main Street Overlay Project – Phase 2 Project (CIP #414124); and 5. Approving a budget appropriation in the amount of $50,000 from the Water Enterprise Fund for the Central Main Street, Phase 2 – Waterline Replacement Project (CIP #414124); and 6. Approving an inter-fund loan in the amount of $200,000 from the Reserve for Economic Uncertainties to the Transportation Fund for the said project; and 7. Authorizing the City Manager and City Engineer signatory authority up to $50,000 for the Supplemental Work Contract Item with George Reed, Inc. for the central Main Street Overlay Project – Phase 2 (C(P #414124). 13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS • El Dorado County Transit Authority – Vice-Mayor Borelli & Councilmember Wilkins • El Dorado County Transportation Commission – Mayor Borelli and Councilmember Thomas • LAFCO – Councilmember Patton • SACOG – Councilmember Clerici • SEDCorp. – Mayor Borelli ________________________________________________________________________ Regular Meeting of the City Council of August 11, 2015 Page 9 Visit us on “The Web” at www.cityofplacerville.org 14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council) 15. CITY MANAGER AND STAFF REPORTS 15.1 Receive and File Quarterly Project Status Report (Mr. Morris) Recommendation by the City Manager that the City Council receive and file the Quarterly Project Status Report. 16. UPCOMING ITEMS Items tentatively scheduled for the next regularly scheduled City Council meeting on August 25, 2015 include: 17. ADJOURNMENT The next Regular Council meeting will be held on August 25, 2015, 5:00 P.M. Closed Session; 6:00 P.M. Regular Session. Susan Zito, MMC City Clerk ___________________________________________________________________________________ CERTIFICATION OF AGENDA POSTING I, Susan C. Zito, MMC, City Clerk of the City of Placerville, Declare that the foregoing Agenda for the August 11, 2015 Regular Meeting of the Placerville City Council was posted and available for review on August 6, 2015 at the City Hall of the City of Placerville, 3101 Center Street, Placerville, CA 95667. The Agenda is also available on the City website at www.cityofplacerville.org Signed this 6th day of August, 2015, at Placerville, California. __________________________________ Susan C. Zito, MMC, City Clerk ________________________________________________________________________ Regular Meeting of the City Council of August 11, 2015 Page 10 Visit us on “The Web” at www.cityofplacerville.org