City Council Meeting

CITY OF PLACERVILLE CITY COUNCIL AGENDA Regular City Council Meeting August 25, 2015 City Council Chambers – Town Hall 549 Main Street, Placerville, CA 95667 No Closed Session Scheduled 6:00 P.M. Open Session 2015 Patricia Borelli, Mayor John Clerici, Councilmember Carol A. Patton, Vice-Mayor Wendy Thomas, Councilmember Trisha Wilkins, Councilmember NOTICE TO THE PUBLIC You are welcomed and encouraged to participate in this meeting. Public comment is taken (3 minutes maximum) on items listed on the agenda when they are called. Public Comment on items not listed on the agenda will be heard as noted on the agenda. Comments on controversial items may be limited and large groups are encouraged to select 3-5 speakers to represent the opinion of the group. Government Code 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 72 hours prior to a regular meeting. The City posts Agendas on the City Hall window and on the City’s website: www.cityofplacerville.org NO CLOSED SESSION SCHEDULED ________________________________________________________________________ Regular Meeting of the City Council of August 25, 2015 Page 1 Visit us on “The Web” at www.cityofplacerville.org __________________________________________________________________________________ Materials related to an item on this Agenda, submitted to the City Council either with or after distribution of the agenda packet, are available for public inspection in the City Clerk’s Office at City Hall, 3101 Center Street, during normal business hours. Courtesy Announcement Before we proceed, please turn off all cellular telephones, personal pagers, and other communication devices, as a courtesy to others, and to limit interference with our audio and video broadcast equipment. Thank you for your cooperation. 6:00 P.M. OPEN SESSION 1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG 2. ROLL CALL: Borelli, Clerici, Patton, Thomas, Wilkins 3. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC 4. CLOSED SESSION REPORT – City Attorney Driscoll 5. ADOPTION OF AGENDA 6. CEREMONIAL MATTERS 6.1 A Proclamation Declaring September 2015 as Prostate Cancer Awareness Month in the City of Placerville The Proclamation will be accepted by Richard Montgomery, Prostate Support Group Leader for Cameron Park group, Coordinator with the Veteran’s Affairs Urology Department in Sacrament, and Prostate Peer Navigator at UC Davis Cancer Center. 7. PUBLIC COMMENT – BRIEF – NON-AGENDA ITEMS This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on ________________________________________________________________________ Regular Meeting of the City Council of August 25, 2015 Page 2 Visit us on “The Web” at www.cityofplacerville.org  items not listed on the Agenda except by special action of the City Council under specified circumstances. The Mayor reserves the right to limit the speaker’s time to three minutes. The Mayor will recognize you and when you come to the microphone, please state your name for the record. You are not allowed to make personal attacks on individuals or make comments which are slanderous or which may invade an individual’s personal privacy. PLEASE GIVE ANY WRITTEN MATERIAL PRESENTED AT THE MEETING TO THE CITY CLERK FOR THE PUBLIC RECORD. 7.1 Written Communications 7.2 Oral Communication 8. CONSENT CALENDAR NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise. 8.1 Minutes of the Regular City Council Meeting of August 11, 2015 (Ms. Zito) Recommendation by the City Clerk that the City Council approve the Minutes of the regularly scheduled Council meeting of August 11, 2015. 8.2 Accounts Payable Register (Mr. Warren) Recommendation by the Director of Finance that the City Council approve the Accounts Payable Register. 8.3 Payroll Register (Mr. Warren) Recommendation by the Director of Finance that the City Council approve the Payroll Register. 8.4 Acknowledge and File the Quarterly Investment Report for the Period Ended March 31, 2015 (Mr. Warren) Recommendation by the Director of Finance that the City Council acknowledge and file the Quarterly Investment Report for the period ended March 31, 2015. ________________________________________________________________________ Regular Meeting of the City Council of August 25, 2015 Page 3 Visit us on “The Web” at www.cityofplacerville.org  8.5 Adopt a Resolution Urging the State to Provide New Sustainable Funding for State and Local Transportation Infrastructure (Mr. Morris) Resolution No. _____ Recommendation by the City Manager that the City Council adopt a Resolution urging the State to provide new sustainable funding for State and Local Transportation Infrastructure. 8.6 Adopt a Resolution Finding the Project Categorically Exempt from the California Environmental Quality Act (CEQA) Pursuant to Sections 15301 and 15303 of the CEQA Guidelines and Direct Staff to File the Notice of Exemption with the El Dorado County Recorder’s Office; and Authorizing the City Engineer to Accept an Irrevocable Offer of Street Dedication (IOD) for a Portion of the Property Located at 1360 Broadway Intended for Use as a Bus Stop, Turnout, and Shelter and Instruct the City Clerk to Record Said Offer with the El Dorado County Recorder’s Office; and Approving an Agreement for Construction and Operation of 1360 Broadway Bus Turnout and Bus Shelter with the El Dorado County Transit Authority (EDCTA) and Proposed at 1360 Broadway to be Constructed as a part of the Broadway Crosswalks Improvements Project (CIP #41506) and Authorizing the City Manager to Execute Same; and Approving a Budget Appropriation in the Amount of $59,244 from the El Dorado County Transit Authority for the Construction of the Bus Stop, Turnout and Shelter of the Said Project; and Approving an Additional $17,789 Budget Appropriation in Highway Safety Improvements Program Revenues for the Said Project; and Authorizing Staff to Release Construction Contract Documents for Public Bidding (Mr. Rivas) Resolution No. _____ Recommendation by the Director of Development Services that the City Council adopt a Resolution for the following action: 1. Finding the project Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15301 and 15303 of the CEQA Guidelines and direct staff to file the Notice of Exemption with the El Dorado County Recorder’s Office; and 2. Authorizing the City Engineer to accept an Irrevocable Offer of Street Dedication (IOD) for a portion of the property located at 1360 Broadway intended for use as a bus stop, turnout, and shelter and ________________________________________________________________________ Regular Meeting of the City Council of August 25, 2015 Page 4 Visit us on “The Web” at www.cityofplacerville.org  instruct the City Clerk to record said Offer with the El Dorado County Recorder’s Office; and 3. Approving an Agreement for Construction and Operation of 1360 Broadway Bus Turnout and Bus Shelter with the El Dorado County Transit Authority (EDCTA) as proposed at 1360 Broadway to be constructed as a part of the Broadway Crosswalks Improvements Project (CIP #41506) and authorizing the City Manager to execute the same; and 4. Approving a budget appropriation in the amount of $59,244 from the El Dorado County Transit Authority for the construction of the bus stop, turnout and shelter of the said project; and 5. Approving an additional $17,789 budget appropriation in Highway Safety Improvements Program revenues for the said project; and 6. Authorizing Staff to release construction contract documents for public bidding. 8.7 Adopt a Resolution Authorizing the City Engineer to Execute a Notice of Completion (NOC) and Instructing the City Clerk to Record Said NOC with the El Dorado County Recorder’s Office for the El Dorado Trail Project, Segment 1 and Segment 2, Approving a Contract Change Order No. 1 with Breneman, Inc. in the Amount of $26,231, and Approving a $71,808 Budget Appropriation of Transportation Development Act (TDA) Article 3 Revenues for the El Dorado Trails Project, and Approving a $15,927 Budget Appropriation of TDA Article 3 Revenues for the El Dorado Trail Project, and Authorizing the Director of Finance to Release All Remaining Retention Being Held for Construction Security for Both Projects, No More than Thirty (30) Days After the Date of NOC Filing (Mr. Rivas) Resolution No. ______ Recommendation by the Director of Development Services that the City Council adopt a Resolution for the following action: 1. Authorizing the City Engineer to execute a Notice of Completion (NOC) and instructing the City Clerk to record said NOC with the El Dorado County Recorder’s Office for the El Dorado Trail Projects Segment 1 – Ray Lawyer Drive to Forni Road/Main Street (CVIP ________________________________________________________________________ Regular Meeting of the City Council of August 25, 2015 Page 5 Visit us on “The Web” at www.cityofplacerville.org  #41204) and Segment 2 – Clay Street to Bedford Avenue (CIP #41308); and 2. Approving Contract Change Order No. 1 with Breneman, Inc. in the Amount of $26,231 for the El Dorado Trails Project – Segment 1 Ray Lawyer Drive to Forni Road/Main Street for balancing of contract item quantities and the addition of a split rail fence at Ray Lawyer Drive; and 3. Approving a $71,808 budget appropriation of Transportation Development Act (TDA) Article 3 revenues for the El Dorado Trails Project Segment 1 – ray Lawyer Drive to Forni Road/Main Street (CIP #41204); and 4. Approving a $15,927 budget appropriation of TDA Article 3 revenues for the El Dorado Trails Project Segment 2 – Clay Street to Bedford Avenue (CIP #41308); and 5. Authorizing the Director of Finance to release all remaining retention being held for construction security for both projects, no more than thirty (30) days after the date of NOC filing. 8.8 Adopt a Resolution Approving an Agreement with the El Dorado County Transportation Commission for Fiscal Years 2013/2014 and 2014/2015 Regional Surface Transportation Program Exchange Funds and Authorizing the City Manager to Execute the Same (Mr. Warren) Resolution No. ______ Recommendation by the Director of Finance that the City Council adopt a Resolution for the following action: 1. Approving an agreement with the El Dorado County Transportation Commission for Fiscal Years 2013/2014 and 2014/2015 Regional Surface Transportation Program Exchange Funds; and 2. Authorizing the City Manager to exchange the same. 9. ITEMS PULLED FROM THE CONSENT CALENDAR 10. ORDINANCES 10.1 Introduce and Waive the first Reading of an Ordinance Amending Title 4 of Placerville Municipal Code Construction Regulations Adding Chapter 12 Small Residential Rooftop Solar Energy Systems to the Municipal Code; and Authorize the Director of Development Services to Execute the Memorandum of Understanding (MOU) with the El Dorado County Fire Protection District (Mr. Rivas) ________________________________________________________________________ Regular Meeting of the City Council of August 25, 2015 Page 6 Visit us on “The Web” at www.cityofplacerville.org  Ordinance No. _____ Recommendation by the Director of Development Services that the City Council take the following action: 1. Introduce an Ordinance amending Title 4 of the Placerville Municipal Code Construction Regulations adding Chapter 12 Small Residential Rooftop Solar Energy Systems to the Municipal Code; and 2. Authorize the Director of Development Services to execute the Memorandum of Understanding (MOU) with the El Dorado County Fire Protection District. 11. PUBLIC HEARINGS – None Scheduled 12. DISCUSSION/ACTION ITEMS 12.1 Approve Date and Topic for Neighborhood Chat (Mr. Morris) Recommendation by the City Manager that the City Council approve the date and topic for Neighborhood Chat. 13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS • El Dorado County Transit Authority – Vice-Mayor Borelli & Councilmember Wilkins • El Dorado County Transportation Commission – Mayor Borelli, Councilmember Clerici and Councilmember Thomas • LAFCO – Councilmember Patton • SACOG – Councilmember Clerici • SEDCorp. – Mayor Borelli 14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council) 15. CITY MANAGER AND STAFF REPORTS ________________________________________________________________________ Regular Meeting of the City Council of August 25, 2015 Page 7 Visit us on “The Web” at www.cityofplacerville.org 16. UPCOMING ITEMS Items tentatively scheduled for the next regularly scheduled City Council meeting on September 8, 2015 include: Youth Assistance Fund Donation, Measure H Community Survey Results, Quarterly Investment Report, Dental Insurance Agreement, New Salary Schedule, First Reading of an Ordinance for Post- Construction Storm Water Management Standards/LID Standards to Address the City’s Year 2 of MS4 Permit, and New Sewer and Water Capital Improvement Charges. 17. ADJOURNMENT The next Regular Council meeting will be held on September 8, 2015, 5:00 P.M. Closed Session; 6:00 P.M. Regular Session. Susan Zito, MMC City Clerk ________________________________________________________________________ Regular Meeting of the City Council of August 25, 2015 Page 8 Visit us on “The Web” at www.cityofplacerville.org __________________________________________________________________________________ CERTIFICATION OF AGENDA POSTING I, Susan C. Zito, MMC, City Clerk of the City of Placerville, declare that the foregoing Agenda for the August 25, 2015 Regular Meeting of the Placerville City Council was posted and available for review on August 20, 2015 at the City Hall of the City of Placerville, 3101 Center Street, Placerville, CA 95667. The Agenda is also available on the City website at www.cityofplacerville.org Signed this 20th day of August, at Placerville, California. __________________________________ Susan C. Zito, MMC, City Clerk ________________________________________________________________________ Regular Meeting of the City Council of August 25, 2015 Page 9 Visit us on “The Web” at www.cityofplacerville.org