City Council Meeting

CITY OF PLACERVILLE CITY COUNCIL AGENDA Regular City Council Meeting December 8, 2015 City Council Chambers – Town Hall 549 Main Street, Placerville, CA 95667 5:00 P.M. Reception for Employee Service Awards 5:30 P.M. Closed Session 6:00 P.M. Open Session 2015 Patricia Borelli, Mayor John Clerici, Councilmember Wendy Thomas, Councilmember Trisha Wilkins, Vice-Mayor NOTICE TO THE PUBLIC You are welcomed and encouraged to participate in this meeting. Public comment is taken (3 minutes maximum) on items listed on the agenda when they are called. Public Comment on items not listed on the agenda will be heard as noted on the agenda. Comments on controversial items may be limited and large groups are encouraged to select 3-5 speakers to represent the opinion of the group. Government Code 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 72 hours prior to a regular meeting. The City posts Agendas on the City Hall window and on the City’s website: www.cityofplacerville.org ________________________________________________________________________ Regular Meeting of the City Council of December 8, 2015 Page 1 Visit us on “The Web” at www.cityofplacerville.org 5:30 P.M. Closed Session Govt. Code §54957.6 – Conference with Labor Negotiator, Patrick Clark Employee Organization: Stationery Engineers, Local 39 Materials related to an item on this Agenda, submitted to the City Council either with or after distribution of the agenda packet, are available for public inspection in the City Clerk’s Office at City Hall, 3101 Center Street, during normal business hours. Courtesy Announcement Before we proceed, please turn off all cellular telephones, personal pagers, and other communication devices, as a courtesy to others, and to limit interference with our audio and video broadcast equipment. Thank you for your cooperation. 6:00 P.M. OPEN SESSION 1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG 2. ROLL CALL: Borelli, Clerici, Thomas, Wilkins 3. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC 4. CLOSED SESSION REPORT – City Attorney Driscoll 5. ADOPTION OF AGENDA 6. CEREMONIAL MATTERS 6.1 Oath of Office to New Councilmember The City Clerk will administer the Oath of Office to a new Councilmember, appointed earlier this evening at the conclusion of a Special City Council meeting. Following the administration of the Oath, the new Councilmember will be seated on the dias. ________________________________________________________________________ Regular Meeting of the City Council of December 8, 2015 Page 2 Visit us on “The Web” at www.cityofplacerville.org  6.2 Recognition of Employee Service Anniversaries The following City employees will be recognized for their combined 140 years of service to the City. Employee Years of Service Department Suzanne Pronk 10 Finance Juliann Shackleford 10 Police Dorothy Evans 10 Finance Patricia El Hajj 10 Finance Candace Bernardi 10 Community Services Jim Lane 15 Community Services Cyndy Bryant 15 Police Mark Ivani 15 Engineering Kelly Segura 15 Finance Christy Fernandez 15 Finance Frank Jacobi 15 Community Services 6.3 A Proclamation Declaring 2016 as the Year of Foster Youth in the City of Placerville The Proclamation will be accepted by Pamela Hagen, Community Relations Coordinator, of the El Dorado Community Foundation. 6.4 Recognition of Reader’s Choice Award for Gold Bug Park (Mr. Youel) 7. PUBLIC COMMENT – BRIEF – NON-AGENDA ITEMS This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. The Mayor reserves the right to limit the speaker’s time to three minutes. The Mayor will recognize you and when you come to the microphone, please state your name for the record. You are not allowed to make personal attacks on individuals or make comments which are slanderous or which may invade an individual’s personal privacy. PLEASE GIVE ANY WRITTEN MATERIAL PRESENTED AT THE MEETING TO THE CITY CLERK FOR THE PUBLIC RECORD. 7.1 Written Communications 7.2 Oral Communication ________________________________________________________________________ Regular Meeting of the City Council of December 8, 2015 Page 3 Visit us on “The Web” at www.cityofplacerville.org 8. CONSENT CALENDAR NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise. 8.1 Minutes of the Regular City Council Meeting of November 24, 2015 (Ms. Zito) Recommendation by the City Clerk that the City Council approve the Minutes of the regularly scheduled Council meeting of November 24, 2015. 8.2 Accounts Payable Register (Mr. Warren) Recommendation by the Director of Finance that the City Council approve the Accounts Payable Register. 8.3 Payroll Register (Mr. Warren) Recommendation by the Director of Finance that the City Council approve the Payroll Register. 8.4 Recommendation by the City Clerk that the City Council Adopt a Resolution Waiving the 60-Day Notification Requirements as Allowed in Government Code § 25351 (Ms. Zito) Recommendation by the City Clerk that the City Council adopt a Resolution waiving the 60-day notification requirements as allowed in Government Code § 25351. 8.5 Closure of City Hall and Town Hall on Thursday, December 24, 2015 and Thursday, December 31, 2015 (Ms. Zito) Recommendation by the City Clerk that the City Council approve the closure of City facilities on December 24, 2015 and December 31, 2015 and notify the media and public of those closures. 8.6 Adopt a Resolution Approving a Scope of Work with Government Financial Strategies and Approve Related Budget Appropriations (Mr. Warren) Resolution No. _______ ________________________________________________________________________ Regular Meeting of the City Council of December 8, 2015 Page 4 Visit us on “The Web” at www.cityofplacerville.org  Recommendation by the Director of Finance that the City Council adopt a Resolution for the following action: 1. Approving a scope of work with Government Financial Strategies, Inc. in the amount of $57,250 for financial advisory services related to the issuance of refunding revenue bonds for the 2006 Wastewater revenue Bonds; and 2. Approving a scope of work with Government Financial Strategies, Inc., for a not to exceed amount of $23,000 for analyzing the financial feasibility of the energy and water savings projects being developed by Johnson Controls, Inc. (JCI); and 3. Authorizing the Director of Finance to execute the same; and 4. Approving a $4,718 budget appropriation from the General Fund Contingency for Unforeseen Expenditures for the JCI Step 2 Agreement (CIP #416051); and 5. Approving a $10,839 budget appropriation from the Water Enterprise Fund Contingency for Unforeseen Expenditures for the JCI Step 2 Agreement (CIP #416052); and 6. Approving a $7,443 budget appropriation from the Sewer Enterprise Fund Contingency for Unforeseen Expenditures for the JCI Step 2 Agreement (CIP #416053). 9. ITEMS PULLED FROM THE CONSENT CALENDAR 10. ORDINANCES 10.1 Second Reading of an Ordinance Amending Title 5, Chapter 25 of the City Municipal Code Relating to Medical Marijuana; Waive the Second Reading of Said Ordinance, and Adopt Said Ordinance (Mr. Morris) Ordinance No. _________ Recommendation by the City Manager that the City Council take the following action: 1. Waive the Second Reading of an Ordinance amending Title 5, Chapter 25 of the City Municipal Code relating to medical marijuana; and 2. Adopt said Ordinance. ________________________________________________________________________ Regular Meeting of the City Council of December 8, 2015 Page 5 Visit us on “The Web” at www.cityofplacerville.org 11. PUBLIC HEARINGS – None Scheduled 12. DISCUSSION/ACTION ITEMS 12.1 Consider Approving a Letter of Support and Co-Sponsorship of H.R. 2755-The Remote Transactions Parity Act of 2015 and Authorizing the Mayor to Execute the Same (Mr. Warren) Recommendation by the Director of Finance that the City Council consider approving a letter of support and co-sponsorship of H.R. 2755 – The Remote Transactions Parity Act of 2015 and authorizing the Mayor to execute the same. 12.2 Adopt a Resolution Adopting a Consulting Services Agreement with Drake Haglen and Associates in an Amount Not to Exceed $749,450 for Engineering Design Services, NEPA Compliance, and Bid Document Preparation for the Clay Street Realignment and Bridge Replacement Project (CIP #40617) and Authorizing the City Manager to Execute the Same and Authorizing City Staff to Issue a Partial Notice to Proceed to Drake Haglen and Associates for Engineering in an Amount Not to Exceed $59,000 (Mr. Rivas) Resolution No. ______ Recommendation by the Director of Development Services that the City Council adopt a Resolution for the following action: 1. Approving a Consulting Services Agreement with Drake Haglen and Associates in an amount not to exceed $749,450 for engineering design services, NEPA compliance, and bid document preparation for the Clay Street Realignment and Bridge Replacement Project (CIP #40617) and authorizing the City Manager to execute the same; and 2. Authorizing City staff to issue a Partial Notice to Proceed to Drake Haglen and Associates for engineering in an amount not to exceed $59,000. 13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS • El Dorado County Transit Authority – Vice-Mayor Borelli & Councilmember Wilkins • El Dorado County Transportation Commission – Mayor Borelli, Councilmember Clerici and Councilmember Thomas ________________________________________________________________________ Regular Meeting of the City Council of December 8, 2015 Page 6 Visit us on “The Web” at www.cityofplacerville.org  • LAFCO – Councilmember Clerici • SACOG – Councilmember Clerici • SEDCorp. – Mayor Borelli 14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council) 15. CITY MANAGER AND STAFF REPORTS 16. UPCOMING ITEMS Items tentatively scheduled for the next regularly scheduled City Council meeting on January 12, 2016 include: City Council reorganization, Award of bid for Broadway Crosswalks, body worn cameras reimbursement, authorization to seek public bids for sports scoreboards, award of bid for Pardi/Big Cut/Sacramento Streets, award of construction for Western Placerville Interchanges, Phase 1B to Veerkamp Engineering and Construction. 17. ADJOURNMENT The next Regular Council meeting will be held on January 12, 2016, 5:00 P.M. Closed Session; 6:00 P.M. Regular Session. Susan Zito, MMC City Clerk ________________________________________________________________________ Regular Meeting of the City Council of December 8, 2015 Page 7 Visit us on “The Web” at www.cityofplacerville.org __________________________________________________________________________________ CERTIFICATION OF AGENDA POSTING I, Susan C. Zito, MMC, City Clerk of the City of Placerville, declare that the foregoing Agenda for the December 8, 2015 Regular Meeting of the Placerville City Council was posted and available for review on December 3, 2015 at the City Hall of the City of Placerville, 3101 Center Street, Placerville, CA 95667. The Agenda is also available on the City website at www.cityofplacerville.org Signed this 3rd day of December, at Placerville, California. __________________________________ Susan C. Zito, MMC, City Clerk ________________________________________________________________________ Regular Meeting of the City Council of December 8, 2015 Page 8 Visit us on “The Web” at www.cityofplacerville.org