City Council Meeting

CITY OF PLACERVILLE CITY COUNCIL AGENDA Regular City Council Meeting January 12, 2016 City Council Chambers – Town Hall 549 Main Street, Placerville, CA 95667 5:00 P.M. Closed Session 6:00 P.M. Open Session 2016 Patricia Borelli, Mayor Mark Acuna, Councilmember John Clerici, Councilmember Wendy Thomas, Councilmember Trisha Wilkins, Vice-Mayor NOTICE TO THE PUBLIC You are welcomed and encouraged to participate in this meeting. Public comment is taken (3 minutes maximum) on items listed on the agenda when they are called. Public Comment on items not listed on the agenda will be heard as noted on the agenda. Comments on controversial items may be limited and large groups are encouraged to select 3-5 speakers to represent the opinion of the group. Government Code 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 72 hours prior to a regular meeting. The City posts Agendas on the City Hall window and on the City’s website: www.cityofplacerville.org 5:00 P.M.CLOSED SESSION SCHEDULED Govt. code §54956.9; Conference with Legal Counsel – Existing litigation ________________________________________________________________________ Regular Meeting of the City Council of January 12, 2016 Page 1 Visit us on “The Web” at www.cityofplacerville.org Settlement Authority Request – Michael Thompson Govt. code §54957.6; Conference with Labor Negotiator – Patrick Clark Employee Organization; Local 39 Operating Engineers Govt. code §54957; Public Employment Performance Evaluation: City Manager Materials related to an item on this Agenda, submitted to the City Council either with or after distribution of the agenda packet, are available for public inspection in the City Clerk’s Office at City Hall, 3101 Center Street, during normal business hours. Courtesy Announcement Before we proceed, please turn off all cellular telephones, personal pagers, and other communication devices, as a courtesy to others, and to limit interference with our audio and video broadcast equipment. Thank you for your cooperation. 6:00 P.M. OPEN SESSION 1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG 2. ROLL CALL: Acuna, Borelli, Clerici, Thomas, Wilkins 3. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC Introduction of Police Commander Joseph Wren (Chief Heller) 4. CLOSED SESSION REPORT – City Attorney Driscoll 5. ADOPTION OF AGENDA 6. CEREMONIAL MATTERS 6.1 Motion for the City Council to Adjourn the Meeting Sine-Die, and Appoint the City Manager as Temporary Chairperson Recommendation to adjourn the meeting Sine-Die and to appoint the City Manager as Temporary Chairperson. Mayor Borelli will then pass the gavel to the City Manager. At this time, the City Manager will call the meeting to order and request nominations from the Council for the election of Mayor. Any Councilmember may make a nomination, and a second. A ________________________________________________________________________ Regular Meeting of the City Council of January 12, 2016 Page 2 Visit us on “The Web” at www.cityofplacerville.org  voice vote will be taken. Following a majority vote by the Council, the City Manager will pass the gavel to the newly elected Mayor who will call for nominations for Vice-Mayor. 6.2 The Mayor Calls for Nominations for Vice-Mayor The newly elected Mayor will call for a motion and a second to nominate candidate(s) within the Council for the position of Vice-Mayor. Following a majority vote for the election. 7. PUBLIC COMMENT – BRIEF – NON-AGENDA ITEMS This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. The Mayor reserves the right to limit the speaker’s time to three minutes. The Mayor will recognize you and when you come to the microphone, please state your name for the record. You are not allowed to make personal attacks on individuals or make comments which are slanderous or which may invade an individual’s personal privacy. PLEASE GIVE ANY WRITTEN MATERIAL PRESENTED AT THE MEETING TO THE CITY CLERK FOR THE PUBLIC RECORD. 7.1 Written Communications 7.2 Oral Communication 8. CONSENT CALENDAR NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise. 8.1 Minutes of the Regular City Council Meeting of December 8, 2015 (Ms. Witt) Recommendation by the City Clerk that the City Council approve the Minutes of the regularly scheduled Council meeting of December 8, 2015. 8.2 Accounts Payable Register (Mr. Warren) ________________________________________________________________________ Regular Meeting of the City Council of January 12, 2016 Page 3 Visit us on “The Web” at www.cityofplacerville.org  Recommendation by the Director of Finance that the City Council approve the Accounts Payable Register(s): Check Register dated January 5, 2016 Check Register dated December 17, 2015 8.3 Payroll Registers (Mr. Warren) Recommendation by the Director of Finance that the City Council approve the Payroll Registers for pay periods #12 & #13. 8.4 Adopt a Resolution Authorizing Snow Plow Purchase (Mr. Youel) Resolution No. _____ Recommendation by the Director of Community Services that the City Council adopt a resolution: 1. Approving the purchase of a new Lot Pro Professional Snow Plow; 2. Approving a $7,494 budget appropriation from the Equipment Replacement Fund for the said equipment. 8.5 Minutes of the Special City Council Meeting of December 8, 2015 (Ms. Witt) Recommendation by the City Clerk that the City Council approve the Minutes of the Special City Council meeting on December 8, 2015. 8.6 Minutes of the Regular City Council Closed Session Meeting of December 15, 2015 (Ms. Witt) Recommendation by the City Clerk that the City Council approve the Minutes of the regularly scheduled Closed Session Council meeting of December 15, 2015. 8.7 Adopt a Resolution authorizing staff to release contract documents informal bidding for the Schnell School Station (CIP 41408) and Sierra Tank Bypass Project (CIP 41404) (Mr. Rivas) Resolution No. _____ Recommendation by the Director of Development Services that the City Council adopt a resolution authorizing Staff to release contract documents for informal bidding for the Schnell School Pressure Valve Station and the Sierra Tank Bypass Project. ________________________________________________________________________ Regular Meeting of the City Council of January 12, 2016 Page 4 Visit us on “The Web” at www.cityofplacerville.org  8.8 Adopt A Resolution Authorizing The City Manager To Submit an Application, on behalf of The City Council, for the Watersmart Grant Financial Assistance for the Water and Energy Efficiency Project (Mr. Morris) Resolution No. _____ Recommendation by the City Manager that the City Council adopt a Resolution approving an agreement between the City of Placerville and the U.S Department of Interior, Bureau of Reclamation for financial and legal obligations with the Watersmart Grant with a maximum amount of $300,000; and authorize the City Manager to sign said agreement. 8.9 Adopt A Resolution for four new salary schedules meeting all of the requirements of the California Government Code and the California Code of Regulations, incorporating pay rates for all employees as recommended by CalPERS (Mr. Warren) Resolution No. _____ Recommendation by the Director of Finance that the City Council adopt a Resolution 1. Retroactively approving and affirming a salary schedule for the period from July 1, 2011 through June 30, 2014;and 2. Retroactively approving and affirming a salary schedule for the period from July 1, 2014 through July 3, 2015; and 3. Retroactively approving and affirming a salary schedule for the period from July 4, 2015 through December 31, 2015; and 4. Retroactively approving and affirming a salary schedule effective January 1, 2016. 8.10 Adopt A Resolution Authorizing the Chief of Police to approve a reimbursement agreement with El Dorado County toward the purchase of equipment and services for Body Worn Camera Project under the FY15 Homeland Security Grant Program; and enter into a purchase and service agreement with Taser International, Inc. to implement the Body Worn Camera Project (Chief Heller) Resolution No. _____ Recommendation by the Chief of Police that the City Council adopt a Resolution approving the following: ________________________________________________________________________ Regular Meeting of the City Council of January 12, 2016 Page 5 Visit us on “The Web” at www.cityofplacerville.org  5. Approving a reimbursement agreement with El Dorado County towards the purchase of equipment and services for the Body Worn Camera Project under FY15 Homeland Security Grant Program and authorizing the Mayor to execute the same; and 6. Authorizing the Chief of Police to enter into a purchase and service agreement with Taser International, Inc. to begin full implementation of the Body Worn Camera Project; and 7. Approving a budget appropriation in the amount of $18,506 in Homeland Security Grants for the said project. 9. ITEMS PULLED FROM THE CONSENT CALENDAR 10. ORDINANCES 10.1 Introduction of an Ordinance amending Title 10 of the City Municipal Code adding Chapter 10, Sections 1-6 to Title 10 (Zone Change 2015-08) prohibiting medical marijuana dispensaries, the cultivation and the delivery of medical marijuana in the City of Placerville (Mr. Rivas) Recommendation by the Director of Development Services that the City Council take the following action: 1. Introduce an Ordinance Amending Title 10 of the City Municipal Code adding Chapter 10, Sections 1-6 to Title 10 (Zone Change 2015-08) prohibiting medical marijuana dispensaries, the cultivation of medical marijuana, and delivery of medical marijuana in all land use zones in the City of Placerville as recommended by the City of Placerville Planning Commission and staff; 2. Waive the First Reading of said Ordinance. 12. DISCUSSION/ACTION ITEMS 12.1 Adopt a Resolution approving a budget appropriation of $11,406.00 awarding a contract in the amount of $ 257,539.91 to George Reed, Inc. for the Broadway Crosswalks Improvement Project (CIP #41506) (Mr. Rivas) Resolution No ____ Recommendation by the Director of Development Services that the City Council adopt a resolution authorizing Staff to appropriate the amount of funding from the El Dorado County Transit Authority for costs for the bus stop, turnout shelter for the Broadway Crosswalks Improvement Project. Approve the Construction Contract with George Reed, Inc. for the Broadway Crosswalks Improvements Project (CIP #41506). ________________________________________________________________________ Regular Meeting of the City Council of January 12, 2016 Page 6 Visit us on “The Web” at www.cityofplacerville.org  12.2 Adopt a Resolution authorizing the Chief of Police to enter into a Temporary Use Agreement with Kapre Properties, Inc. and the City of Placerville Police Department. (Chief Heller) Resolution No. _____ Recommendation by the Chief of Police that the City Council adopt a Resolution approving an agreement with Kapre Properties, Inc. to allow the Placerville Police Department to place a substation at the location to increase the police presence in the area. 13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS • El Dorado County Transit Authority – Vice-Mayor Borelli & Councilmember Wilkins • El Dorado County Transportation Commission – Mayor Borelli, Councilmember Clerici and Councilmember Thomas • LAFCO – Councilmember Clerici • SACOG – Councilmember Clerici • SEDCorp. – Mayor Borelli 14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council) 15. CITY MANAGER AND STAFF REPORTS 16. UPCOMING ITEMS Items tentatively scheduled for the next regularly scheduled City Council will include: • Mallard Lane Street Frontage Improvement Agreements • Award WPI Phase 1B • Purchase Recycled Content Products • Folder Inserter Purchase • Medical Marijuana – 2nd Reading Zoning • Copier Purchase • Authorize Calls for Bids - Scoreboards 17. ADJOURNMENT The next Regular Council meeting will be held on January 26, 2016, 5:00 P.M. Closed Session; 6:00 P.M. Regular Session. Kelly Witt City Clerk ________________________________________________________________________ Regular Meeting of the City Council of January 12, 2016 Page 7 Visit us on “The Web” at www.cityofplacerville.org __________________________________________________________________________________ CERTIFICATION OF AGENDA POSTING I, Kelly Witt, City Clerk of the City of Placerville, declare that the foregoing Agenda for the January 12, 2016 Regular Meeting of the Placerville City Council was posted and available for review on January 7, 2015 at the City Hall of the City of Placerville, 3101 Center Street, Placerville, CA 95667. The Agenda is also available on the City website at www.cityofplacerville.org Signed this 7th day of January, at Placerville, California. __________________________________ Kelly Witt, City Clerk ________________________________________________________________________ Regular Meeting of the City Council of January 12, 2016 Page 8 Visit us on “The Web” at www.cityofplacerville.org