City Council Meeting

8.1 CITY OF PLACERVILLE CITY COUNCIL MINUTES Regular City Council Meeting August 9, 2016 City Council Chambers – Town Hall 549 Main Street, Placerville, CA 95667 5:30 P.M. Closed Session 6:00 P.M. Open Session 5:30 P.M. CLOSED SESSION Item 1. Conference with real property negotiators pursuant to Government Code §54956.8 Property: 2964 Mosquito Road, Placerville, CA 95667 City of Placerville Negotiator: City Manager, M. Cleve Morris Negotiating Parties: Hallmark Development Corporation Under Negotiation: Price and Terms of Payment Item 2. Conference with Legal Counsel –Litigation Significant exposure to litigation pursuant to subdivision (b) of Government Code §54956.9: one case ____________________________________________________________________________________ 6:00 P.M. OPEN SESSION 1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG The Mayor called the meeting to order at 6:16 P.M. The Pledge of Allegiance to the Flag was recited. 2. ROLL CALL: Present: Acuna, Borelli, Clerici, Thomas, Wilkins 3. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC 3.1 Recognize Marshall Grant – AEDs ________________________________________________________________________ Regular Meeting of the City Council of August 9, 2016 Page 1 Visit us on “The Web” at www.cityofplacerville.org  8.1 Chief Heller introduced Placerville Police Officer Duane Tadlock who has been working with the Marshall Foundation on behalf of the City for the AED program. Officer Tadlock recognized Marshall Foundation’s $12,700 grant allowing the City to purchase ten AEDs. Karen Good and Andrea Howard of the Marshall Foundation spoke on the importance of AEDs and the foundation’s support to arm local law enforcement and first responders with AEDs. They thanked the City for the recognition. Officer Tadlock listed the AED locations and provided details of the AEDs chosen. The Council expressed their appreciation for Marshall Foundation’s support. 3.2 A Proclamation of the City Council of the City of Placerville Welcoming Mayor Hideo Yoritaka along with the Youth of Warabi from the Sister City Program between the City of Placerville and Warabi, Japan Councilmember Borelli reported on her involvement with the People to People program with Placerville's Sister City, Warabi, Japan and the recent visit by the Youth of Warabi and Mayor Hideo Yoritaka. She commended both the City and County for their efforts to make both the children and Mayor Hideo Yoritaka feel welcome by engaging them in various activities and presenting them with the proclamation. 3.3 A Proclamation of the City Council of the City of Placerville Declaring August 7th – 21st, 2016 the 50th Anniversary of the Mother Lode Art Show In the City of Placerville The Mayor read and presented the proclamation to the President, Linda Heath Clark, and Chairperson, Lucia Rothgeb, of the Mother Lode Art Show. Ms. Rothgeb invited the Council to attend the show and thanked them for their support. Councilmember Borelli and Councilmember Thomas shared their appreciation for the art show and its purpose. 3.4 A Proclamation of the City Council of the City of Placerville Declaring September 2016 as Prostate Cancer Awareness Month in the City of Placerville The Mayor read the proclamation. No one was present from the association to accept the proclamation. 3.5 Brief Comments by City Council Councilmember Acuna announced 5th District Assemblyman Frank Bigelow’s support of Placerville’s National Night Out and his presence at the Opening Ceremonies where, on behalf of the assembly district’s Small Business program, he presented a resolution recognizing Mike and Elaine ________________________________________________________________________ Regular Meeting of the City Council of August 9, 2016 Page 2 Visit us on “The Web” at www.cityofplacerville.org  8.1 Kobus of Koby Pest Control, a local Placerville business, as the Assembly’s selection for the 2016 Small Business of the Year for its community contributions. Councilmember Acuna also thanked the Placerville Police Department and volunteers for their attendance at the various National Night Out venues as well as the community for their contributions and support of the Police Department. Councilmember Borelli also expressed her appreciation for the community’s support towards the Placerville Police Department and County Sheriff’s Department. Vice-Mayor Clerici echoed the sentiments of National Night Out. He reported that he will be meeting with Masons and members of the public regarding Monument Garden Park and has received positive feedback on the project. Councilmember Thomas noted she attended an awards luncheon with the City Manager and Vice-Mayor as well as City Engineer, Rebecca Neves, who spoke at the event and received the Project of the Year award from the American Public Works Association. She commended Ms. Neve’s leadership and management during the Main Street Rehabilitation Project. Mayor Wilkins thanked the Chief of Police and City Manager for accompanying her for National Night Out and looks forward to learning how the City ranked in the event. 4. CLOSED SESSION REPORT – City Attorney Driscoll The City Attorney noted there was no reportable action taken in Closed Session. 5. ADOPTION OF AGENDA It was moved by Vice-Mayor Clerici and seconded by Councilmember Borelli to adopt the Agenda as presented. The motion was passed by the following vote: AYES: Acuna, Borelli, Clerici, Thomas, Wilkins NOES: None ABSENT: None ABSTAIN: None 6. CEREMONIAL MATTERS No ceremonial matters. ________________________________________________________________________ Regular Meeting of the City Council of August 9, 2016 Page 3 Visit us on “The Web” at www.cityofplacerville.org  8.1 7. PUBLIC COMMENT – BRIEF – NON-AGENDA ITEMS 7.1 Written Communications The City Manager noted an email from Placerville resident, Kathi Lishman, regarding item12.2. Councilmember Thomas noted a letter from Placerville resident, Marjorie Comer, thanking the Council for their support of the aquatics program and for extending the aquatics hours. 7.2 Oral Communication Sue Rodman praised City Engineer, Neves, on her recent award and her team’s efforts towards the Main Street Rehabilitation Project. Ed Ingram thanked the Placerville Police Department for their continuing efforts in providing policing and control services to the Mosquito Park & Ride Bus Station. He also thanked Director of Community Services, Steve Youel, and the Public Works crew for the recent removal of the west-side receptacle reducing trash and loitering in that area and suggested various improvements to the station. Mr. Ingram reminded the public of the new school session and requested the Police Department to monitor morning pick-ups and afternoon drop-offs to increase safety. He noted that he spoke with Mindy Jackson of El Dorado County Transit and a security camera should be installed in the location by the end of September. He stated signage needs to be changed to allow loitering enforcement and citation. Mr. Ingram also asked the Council to attend a Placerville Police Department Substation meeting. 8. CONSENT CALENDAR 8.1 Approve the Minutes of the Regular City Council Meeting of July 12, 2016 (Ms. O’Connell) Approved the Minutes of the regular City Council meeting of July 12, 2016. 8.2 Approve the Accounts Payable Registers for July 20, 2016 and August 3, 2016 (Mr. Warren) Approved the Accounts Payable registers for July 20, 2016 and August 3, 2016. ________________________________________________________________________ Regular Meeting of the City Council of August 9, 2016 Page 4 Visit us on “The Web” at www.cityofplacerville.org  8.1 8.3 Approve the Payroll Register for Pay Periods #1 and #2 (Mr. Warren) Approved the Payroll Register for the Pay Periods #1 and #2. 8.4 Adopt a Resolution Approving the Purchase of a Model DS-85 Folder- Inserter in the amount of $18,146 from Neopost, Inc. and Authorizing the Director of Finance to Execute a Purchase Agreement (Mr. Warren) Resolution No. 8448 Adopted a Resolution approving the purchase of a model DS-85 Folder- Inserter in the amount of $18,146 from Neopost, Inc. and authorizing the Director of Finance to execute a purchase agreement. 8.5 Notify the Media and Public, by Approval of this Request, that the Regularly Scheduled City Council Meeting of September 13, 2016, is Cancelled (Ms. O’Connell) Approved notification to the Media and Public that the regularly scheduled City Council meeting of September 13, 2016, is cancelled. 8.6 Adopt a Resolution Authorizing the Contribution of Costs of Police Services to the 2016 World Gold Panning Championships in the approximate amount of $2,890.80 Resulting in a Cost Savings/In- kind Contribution to the World Gold Panning Championships of approximately $3,984.00 (Chf. Heller) Resolution No. 8449 Adopted a Resolution authorizing the contribution of costs of Police Services to the 2016 World Gold Panning Championships in the approximate amount of $2,890.80 resulting in a cost savings/in-kind contribution to the World Gold Panning Championships of approximately $3,984.00. 8.7 Adopt a Resolution: 1. Approving a Budget Appropriation in the amount of $23,971 from the Sewer Enterprise Fund Contingency for Unforeseen Expenditures to Cover the Purchase of Two Replacement Computer Servers at the Waste Water Treatment Facility, including Installation and SCADA upgrade; and 2. Retroactively Approving the Electrical Engineering SCADA Quotation and Scope of Work with A T.E.E.M. Electrical Engineering Inc. in the amount of $50,144 for the Purchase of Two ________________________________________________________________________ Regular Meeting of the City Council of August 9, 2016 Page 5 Visit us on “The Web” at www.cityofplacerville.org  8.1 Servers, including Installation, Configuration, SCADA Software Upgrade. (Mr. Rivas) Pulled by Councilmember Acuna and re-numbered as Item 9.1 Councilmember Borelli commented on Item 8.5, drawing attention to the cancellation of the September 13, 2016, City Council meeting. Public comment was received from Sue Rodman. It was moved by Councilmember Acuna to pull Item 8.7 and approve the Consent Calendar as modified. The motion was seconded by Councilmember Thomas and passed by the following vote: AYES: Acuna, Borelli, Clerici, Thomas, Wilkins NOES: ABSENT: ABSTAIN: 9. ITEMS PULLED FROM THE CONSENT CALENDAR 9.1 Adopt a Resolution: 1. Approving a Budget Appropriation in the amount of $23,971 from the Sewer Enterprise Fund Contingency for Unforeseen Expenditures to Cover the Purchase of Two Replacement Computer Servers at the Waste Water Treatment Facility, including Installation and SCADA upgrade; and 2. Retroactively Approving the Electrical Engineering SCADA Quotation and Scope of Work with A T.E.E.M. Electrical Engineering Inc. in the amount of $50,144 for the Purchase of Two Servers, including Installation, Configuration, SCADA Software Upgrade. (Mr. Rivas) Resolution No. 8450 The Director of Development Services explained the need for the servers and how the project grew. Public comment was received from Sue Rodman. It was moved by Councilmember Acuna and seconded by Councilmember Borelli that the City Council adopt the Resolution for the following actions: 1. Approve a budged appropriation in the amount of $23,971 from the Sewer Enterprise Fund Contingency for Unforeseen Expenditures to cover the purchase of two replacement computer servers at the Waste Water Treatment Facility, including installation and SCADA upgrade; and 2. Retroactively approve the electrical engineering SCADA quotation and Scope of Work with A T.E.E.M. Electrical Engineering Inc. in ________________________________________________________________________ Regular Meeting of the City Council of August 9, 2016 Page 6 Visit us on “The Web” at www.cityofplacerville.org  8.1 the amount of $50,144 for the purchase of two servers, including installation, configuration, SCADA software upgrade. The motion was passed by the following vote: AYES: Acuna, Borelli, Clerici, Thomas, Wilkins NOES: None ABSENT: None ABSTAIN: None 10. ORDINANCES 10.1 (1) Waive the Second Reading of an Ordinance Amending Title 10, Chapter 5 of the City Municipal Code, Adding Section 24: Housing Opportunity Overlay Zone (HO) (Zone Change 2016-01); and (2) Adopt said Ordinance. (Mr. Rivas) Ordinance No. 1680 The Director of Development Services summarized the Ordinance for Council. No public comment was received. Following Council discussion, it was moved by Vice-Mayor Clerici and seconded by Councilmember Thomas that the City Council adopt an ordinance amending Title 10, Chapter 5 of the City Municipal Code, adding Section 24: Housing Opportunity Overlay Zone (HO) (Zone Change 2016-01). The motion was passed by the following vote: AYES: Acuna, Borelli, Clerici, Thomas, Wilkins NOES: None ABSENT: None ABSTAIN: None 11. PUBLIC HEARINGS No public hearings were scheduled. 12. DISCUSSION/ACTION ITEMS 12.1 Staff Update on Wentworth Court and Request Direction on Preferred Approach to Address Wentworth Court Paving (Mr. Rivas) ________________________________________________________________________ Regular Meeting of the City Council of August 9, 2016 Page 7 Visit us on “The Web” at www.cityofplacerville.org  8.1 The City Engineer provided an update to Council on the progress of Wentworth Court, explained options for roadway repair, and responded to Council questions. Public comment was received from Sue Rodman. Following Council discussion, it was moved by Councilmember Thomas and seconded by Vice-Mayor Clerici that the City Council create a Capital Improvement Project for Wentworth Court to address the roadway condition through a stop-gap measure to be determined by Staff, not to exceed $5,000. The motion was passed by the following vote: AYES: Borelli, Clerici, Thomas, Wilkins NOES: Acuna ABSENT: None ABSTAIN: None 12.2 Approve Proposed Highway 50 Event Signs Proposed by Placerville Downtown Association (Mr. Morris) The City Manager summarized the item, and Lisa Crummett, Marketing Director of the Placerville Downtown Association, explained the issue with the previous event signs. Public comment was received from Sue Rodman, Kirk Smith, Adam Anderson, and Angela Bosley. The Mayor read an email received from Kathi Lishman on the item. Following Council discussion, it was moved by Vice-Mayor Clerici and seconded by Councilmember Acuna that the City Council approve proposed Highway 50 event signs proposed by Placerville Downtown Association. The motion was passed by the following vote: AYES: Acuna, Borelli, Clerici, Thomas, Wilkins NOES: None ABSENT: None ABSTAIN: None 12.3 Continue off-calendar - Adopt a Resolution Proclaiming the Existence of a Local State of Emergency Due to Drought Conditions and Bark Beetle Infestation Resulting in Pervasive Tree Mortality (Mr. Rivas) The Director of Development Services explained Staff's request for a continuance off-calendar and responded to Council questions. Public comment was received from Sue Rodman. Following Council discussion, it was moved by Councilmember Thomas and seconded by Councilmember ________________________________________________________________________ Regular Meeting of the City Council of August 9, 2016 Page 8 Visit us on “The Web” at www.cityofplacerville.org  8.1 Acuna that the City Council move Staff's recommendation to continue the item off-calendar. The motion was passed by the following vote: AYES: Acuna, Borelli, Clerici, Thomas, Wilkins NOES: None ABSENT: None ABSTAIN: None 12.4 Adopt a Resolution Approving Program Supplement Agreement No. N017 Rev. 1 with the State of California for Administering Agency- State Agreement for Federal-Aid Projects No. 03-5015R which Defines the Terms of the Federal Appropriation Funding for the Western Placerville Interchange, Phase 1B Project (CIP #41413); and Authorizing the City Manager to Execute the Agreement. (Mr. Rivas) Resolution No. 8451 The City Engineer summarized the item and responded to Council questions. No public comment was received. It was moved by Councilmember Acuna and seconded by Councilmember Borelli that the City Council adopt a resolution approving Program Supplement Agreement No. N017 Rev. 1 with the State of California for administering Agency-State Agreement for Federal-Aid Projects No. 03-5015R, which defines the terms of the Federal Appropriation Funding for the Western Placerville Interchange, Phase 1B Project (CIP #41413); and authorizing the City Manager to execute the agreement. The motion was passed by the following vote: AYES: Acuna, Borelli, Clerici, Thomas, Wilkins NOES: None ABSENT: None ABSTAIN: None 12.5 Adopt a Resolution Approving an Assignment of Lease Agreement between Mall Corp. (Assignor), Ross W. Relles Jr. and Tom Relles, (Assignee) and the City of Placerville (Lessor) for Property Lease located at 681 Main Street in Placerville. (Mr. Morris) Resolution No. 8452 ________________________________________________________________________ Regular Meeting of the City Council of August 9, 2016 Page 9 Visit us on “The Web” at www.cityofplacerville.org  8.1 The City Manager and City Attorney explained the item and responded to Council questions. No public comment was received. Following Council discussion, it was moved by Councilmember Thomas and seconded by Councilmember Acuna that the City Council approve the assignment of the lease agreement with the caveat that City Staff evaluate the financial status of the assignee. The motion was passed by the following vote: AYES: Acuna, Borelli, Clerici, Thomas, Wilkins NOES: None ABSENT: None ABSTAIN: None 12.6 Adopt a Resolution Approving Construction Contract Change Order Nos. 1, 2 and 3 with McGuire and Hester for the Blairs Lane Bridge Replacement Project (CIP #40604), in the amount of $129,171.20 (Mr. Rivas) Resolution No. 8453 The City Engineer explained the need for the three contract change orders. Public comment was received from Sue Rodman. Following Council discussion, it was moved by Councilmember Acuna and seconded by Councilmember Borelli that the City Council adopt a resolution approving Construction Contract Change Order Nos. 1, 2 and 3 with McGuire and Hester for the Blairs Lane Bridge Replacement Project (CIP #40604), in the amount of $129,171.20. The motion was passed by the following vote: AYES: Acuna, Borelli, Clerici, Thomas, Wilkins NOES: None ABSENT: None ABSTAIN: None 13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS • El Dorado County Transit Authority – Councilmember Borelli attended the meeting and stated that all went well. No further report given. ________________________________________________________________________ Regular Meeting of the City Council of August 9, 2016 Page 10 Visit us on “The Web” at www.cityofplacerville.org  8.1 • El Dorado County Transportation Commission – Vice-Mayor Clerici reported on the semi-annual reporting of projects within the transportation commission's purview. Councilmember Borelli stated that the Spring Street project is estimated to be finished in September. • LAFCO – No Report. • SACOG – Vice-Mayor Clerici reported on a transportation committee meeting and noted there is no money available from the State at this time. Councilmember Thomas added the importance of having a self-help sales tax measure in place for future grant funding from the State. • SEDCorp. – Councilmember Borelli stated the meeting was cancelled for lack of a quorum. • Two by Two – No Report. 14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council) No requests were made by the Council. 15. CITY MANAGER AND STAFF REPORTS No City Manager and Staff reports were presented. 16. UPCOMING ITEMS  Police Update on Commission on Accreditation for Law Enforcement Agencies (CALEA)  California Governor’s Office of Emergency Services (CalOES) Agent Designation for Disaster  Presentation by Staff for The Salvation Army The City Manager noted the following additional upcoming items:  Emergency Preparedness Ordinance  Grant to Purchase Subaru Forester  Maintenance Agreement/Missouri Flat Bike Trail  Right of Way Funding for WPI Ph. 2  REY for Main St. Project - Close out  Broadway Sidewalk Engineering Agreement  Pardi/Big Cut Waterline Construction Contract Award  League of California Cities – Delegate a Voting Representative ________________________________________________________________________ Regular Meeting of the City Council of August 9, 2016 Page 11 Visit us on “The Web” at www.cityofplacerville.org  8.1 17. ADJOURNMENT at 8:33 P.M. The next Regular Council meeting will be held on August 23, 2016, 5:30 P.M. Closed Session; 6:00 P.M. Regular Session. ________________________________________________________________________________ CERTIFICATION OF AGENDA POSTING I, Regina O’Connell, Interim City Clerk of the City of Placerville, declare that the foregoing Agenda for the August 9, 2016 Regular Meeting of the Placerville City Council was posted and available for review on August 5, 2016 at the City Hall of the City of Placerville, 3101 Center Street, Placerville, CA 95667. The Agenda is also available on the City website at www.cityofplacerville.org Attest: __________________________________ Regina O’Connell, Interim City Clerk ________________________________________________________________________ Regular Meeting of the City Council of August 9, 2016 Page 12 Visit us on “The Web” at www.cityofplacerville.org