City Council Meeting

8.1 CITY OF PLACERVILLE CITY COUNCIL MINUTES Regular City Council Meeting August 23, 2016 City Council Chambers – Town Hall 549 Main Street, Placerville, CA 95667 5:30 P.M. Closed Session 6:00 P.M. Open Session 5:30 P.M. CLOSED SESSION Note: Mayor Wilkins was absent for Closed Session. Item 1. Conference with Legal Counsel – Liability Claims (Government Code 54956.95) Claimant: James Stewart Agency claimed against: City of Placerville Item 2. Conference with City Manager, M. Cleve Morris; (Govt. Code §54957.6) Unified Confidential and Supervisory Employees (UCASE) ____________________________________________________________________________________ 6:00 P.M. OPEN SESSION 1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG The Mayor called the meeting to order at 6:01 P.M. The Pledge of Allegiance to the Flag was recited. 2. ROLL CALL: Present: Acuna, Borelli, Clerici, Thomas, Wilkins 3. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC 3.1 World Gold Panning Championships, September 11-18, 2016 Councilmember Borelli stated that the Committee is hard at work and now meeting twice a week. She anticipates a great event. ________________________________________________________________________ Regular Meeting of the City Council of August 23, 2016 Page 1 Visit us on “The Web” at www.cityofplacerville.org  8.1 3.2 A Proclamation of the City Council of the City of Placerville Declaring September 17- 23, 2016, as Constitution Week in the City of Placerville The Mayor read the proclamation. No one was present from the organization to accept the proclamation. 3.3 Update on Commission on Accreditation for Law Enforcement Agencies (CALEA) Program (Chief Heller) The Chief gave a brief introduction to the CALEA Program and turned the presentation over to CALEA’s Regional Program Manager, Mark Mosier, who explained the program and responded to Council comments. Public comment was received from Marilu Craig. 3.4 Brief Comments by City Council Councilmember Borelli reminded the public to be aware of the upcoming activities for the World Gold Panning Championships. Vice-Mayor Clerici announced the annual Lake Tahoe Summit, which will take place August 31, 2016. He stated there may be an opportunity for a meeting the day prior with our congressman and potentially the President of the United States where the subject of tree mortality, federal policy relating to land use management and healthy forests is anticipated for discussion. Councilmember Borelli stated that she will be attending the Summit meeting. Councilmember Thomas thanked the Placerville Police Department for their efforts in facilitating the recent community substation meeting where issues influencing the community were discussed. Councilmember Borelli pointed out that some members of the public have expressed their support of the Police Department by sharing confectionaries at the meetings. 4. CLOSED SESSION REPORT – City Attorney Driscoll The City Attorney reported that the majority of the Council (four members present: Acuna, Borelli, Clerici, Thomas) unanimously rejected the claim of James and Elaine Stewart. 5. ADOPTION OF AGENDA It was moved by Councilmember Acuna and seconded by Councilmember Borelli that the City Council adopt the Agenda as presented. The motion was passed by the following vote: ________________________________________________________________________ Regular Meeting of the City Council of August 23, 2016 Page 2 Visit us on “The Web” at www.cityofplacerville.org  8.1 AYES: Acuna, Borelli, Clerici, Thomas, Wilkins NOES: None ABSENT: None ABSTAIN: None 6. CEREMONIAL MATTERS – None Scheduled 7. PUBLIC COMMENT – BRIEF – NON-AGENDA ITEMS This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. 7.1 Written Communications The City Manager noted an email received from Dave Machado in relation to Item 11.1. 7.2 Oral Communication Tom Cumpston addressed the Council regarding the need for bike racks and submitted various options for consideration. Kirk Smith addressed the Council regarding a recent agenda item pertaining to the Placerville Downtown Association’s event signs and offered a follow-up response to a question posed by a member of the public. He went on to address the Council with concerns regarding the signs. 8. CONSENT CALENDAR NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise. 8.1 Approve the Minutes of the Regular City Council Meeting of August 9, 2016 (Ms. O’Connell) Approved the Minutes of the regularly scheduled City Council meeting of August 9, 2016. 8.2 Approve the Accounts Payable Register (Mr. Warren) ________________________________________________________________________ Regular Meeting of the City Council of August 23, 2016 Page 3 Visit us on “The Web” at www.cityofplacerville.org  8.1 Approved the Accounts Payable Register. 8.3 Approve the Payroll Register for Pay Period #3 (Mr. Warren) Approved the Payroll Register. 8.4 Adopt a Resolution: (1) Approving the Master Agreement No. 03-5015F15 with the State of California Department of Transportation for Administering Agency-State Agreement for Federal-Aid Projects and authorizing the City Manager to execute the same; and (2) Approving Program Supplement Agreement No. F019 with the State of California Department of Transportation for Administering Agency-State Agreement for Federal-Aid Projects No. 03-5015F15 which defines the terms of the federal appropriation funding for the Broadway Sidewalks Project (CIP #41606) and authorizing the City Manager to execute the same (Mr. Rivas) Resolution No. 8454 Note: Councilmember Thomas abstained from this item. Adopted a Resolution: (1) Approving the Master Agreement No. 03-5015F15 with the State of California Department of Transportation for Administering Agency-State Agreement for Federal-Aid Projects and authorizing the City Manager to execute the same; and (2) Approving Program Supplement Agreement No. F019 with the State of California Department of Transportation for Administering Agency- State Agreement for Federal-Aid Projects No. 03-5015F15 which defines the terms of the federal appropriation funding for the Broadway Sidewalks Project (CIP #41606) and authorizing the City Manager to execute the same. 8.5 Adopt a Resolution: (1) Approving an additional $500 budget appropriation from the Equipment Replacement Fund; and (2) Approving the purchase of a 2017 Subaru Forester PZEV in the amount of $25,662.11 from the Shingle Springs Subaru dealership; and (3) Authorizing the Director of Development Services to execute all documents related to the said vehicle purchase; and (4) Declaring the vehicle identified as a 1991 Ford F-150 pickup truck (VIN #1FTEF14N8MKA78763) as surplus equipment and authorizing staff to have said vehicle dismantled and removed from service (Mr. Rivas) ________________________________________________________________________ Regular Meeting of the City Council of August 23, 2016 Page 4 Visit us on “The Web” at www.cityofplacerville.org  8.1 Resolution No. 8455 Adopted a Resolution: (1) Approving an additional $500 budget appropriation from the Equipment Replacement Fund; and (2) Approving the purchase of a 2017 Subaru Forester PZEV in the amount of $25,662.11 from the Shingle Springs Subaru dealership; and (3) Authorizing the Director of Development Services to execute all documents related to the said vehicle purchase; and (4) Declaring the vehicle identified as a 1991 Ford F-150 pickup truck (VIN #1FTEF14N8MKA78763) as surplus equipment and authorizing staff to have said vehicle dismantled and removed from service. It was moved by Councilmember Thomas and seconded by Councilmember Borelli that the City Council approve the Consent Calendar as presented. The motion was passed by the following vote: AYES: Acuna, Borelli, Clerici, Thomas, Wilkins NOES: None ABSENT: None ABSTAIN: None 9. ITEMS PULLED FROM THE CONSENT CALENDAR No items were pulled from the Consent Calendar. 10. ORDINANCES 10.1 Introduce an Ordinance adding Chapter 23 to Title I of the Placerville City Code relating to Emergency Organization and Functions and Waive the First Reading (Chief Heller) Chief Heller, accompanied by El Dorado County Fire District Division Chief, Paul McVay, explained the ordinance and responded to Council questions. Public comment was received from Sue Rodman, Kirk Smith, Tom Cumpston, and Carl Hagen. Following Council discussion, it was moved by Councilmember Borelli and seconded by Councilmember Thomas that the City Council take the following action: (1) Introduce an Ordinance adding Chapter 23 to Title I of the Placerville City Code relating to Emergency Organization and Functions, and; (2) Waive the first reading of said Ordinance. ________________________________________________________________________ Regular Meeting of the City Council of August 23, 2016 Page 5 Visit us on “The Web” at www.cityofplacerville.org  8.1 The motion was passed by the following vote: AYES: Acuna, Borelli, Clerici, Thomas, Wilkins NOES: None ABSENT: None ABSTAIN: None 11. PUBLIC HEARINGS 11.1 Adopt a Resolution Approving an Economic Incentive Agreement and a Ground Lease Agreement with Hallmark Development and Realty Corporation for the Construction and Operation of a Public Park and Ride Facility and Hotel in Placerville and authorizing the City Manager and City Attorney to execute the same (Mr. Morris) Resolution No. 8456 The City Manager, accompanied by commercial real estate developer, Nick Hayhurst, explained the proposed project and agreements and responded to Council questions. Public comment was received by Michael Drobesh, Sue Rodman, Ed Ingram, Carl Hagen, Evelyn Veerkamp, and Kirk Smith. Following council discussion, it was moved by Councilmember Acuna and seconded by Councilmember Thomas that the City Council adopt a Resolution for the following action: (1) Approving an Economic Incentive Agreement (with added language (page 4, paragraph 6d.) that the project be built as an upscale boutique hotel) and a Ground Lease Agreement with Hallmark Development and Realty Corporation for the Construction and Operation of a Public Park and Ride Facility and Hotel in Placerville, and; (2) Authorizing the City Manager and City Attorney to execute the same. The motion was passed by the following vote: AYES: Acuna, Borelli, Clerici, Thomas, Wilkins NOES: None ABSENT: None ABSTAIN: None 12. DISCUSSION/ACTION ITEMS 12.1 Adopt a Resolution: ________________________________________________________________________ Regular Meeting of the City Council of August 23, 2016 Page 6 Visit us on “The Web” at www.cityofplacerville.org  8.1 (1) Approving a Construction Contract inclusive of Amendment No. 1 with Doug Veerkamp General Engineering, Inc. in the amount of $1,796,583.20 for the Pardi Way/Big Cut Road/Sacramento Street Area Waterline Replacement Project - Waterline Replacement on Chamberlain Street and Sacramento Street (CIP #41109), and authorizing the City Manager to execute the agreement; and (2) Approving a budget appropriation in the amount of $326,644.00 from the Water Enterprise Fund to provide the remaining amount of the City’s local match component of the DWR Grant Funding sources (Agreement Nos. 4600010889 and 4600010591) for the said project (Mr. Rivas) Resolution No. 8457 The City Engineer gave an overview of the item and responded to Council questions. Public comment was received from Mickey Kaiserman and Sue Rodman. Following Council discussion, it was moved by Vice-Mayor Clerici and seconded by Councilmember Borelli that the City Council adopt a Resolution for the following actions: (1) Approving a Construction Contract inclusive of Amendment No. 1 with Doug Veerkamp General Engineering, Inc. in the amount of $1,796,583.20 for the Pardi Way/Big Cut Road/Sacramento Street Area Waterline Replacement Project - Waterline Replacement on Chamberlain Street and Sacramento Street (CIP #41109), and authorizing the City Manager to execute the agreement; and (2) Approving a budget appropriation in the amount of $326,644.00 from the Water Enterprise Fund to provide the remaining amount of the City’s local match component of the DWR Grant Funding sources (Agreement Nos. 4600010889 and 4600010591) for the said project. The motion was passed by the following vote: AYES: Acuna, Borelli, Clerici, Thomas, Wilkins NOES: None ABSENT: None ABSTAIN: None 13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS • El Dorado County Transit Authority – No report. • El Dorado County Transportation Commission – No report. • LAFCO – No report. ________________________________________________________________________ Regular Meeting of the City Council of August 23, 2016 Page 7 Visit us on “The Web” at www.cityofplacerville.org  8.1 • SACOG – Vice-Mayor Clerici reported on the recruitment for an Executive Director and that the Executive Committee has identified a qualified applicant to be revealed at a later date. • SEDCorp. – No report. • Two by Two – No report. 14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council) Vice-Mayor Clerici suggested the Parking Committee regroup to discuss the replacement of parking meters as well as other parking related items. Councilmember Borelli announced the Mather Veteran’s Village Dedication Ceremony and Open House on August 31, 2016, in Rancho Cordova. 15. CITY MANAGER AND STAFF REPORTS The City Manager noted that on September 8, 2016, the Blue Ribbon Committee will reconvene at 3:00 P.M. at Town Hall, where an invitation to the public for Request for Proposals will be announced. The committee will also establish a Chair at the meeting. 16. UPCOMING ITEMS  REY Engineering Change Order/Central Main Street Closeout  Missouri Flat Maintenance Agreement  Western Placerville Interchange, Phase II Right-of-Way Budget Appropriation and Engineering Services Authorization to Proceed  Broadway Sidewalk Engineering Contract Award  Wentworth Court Paving Options  Ordinance for the Keeping of Hen Chickens  Presentation by Staff for The Salvation Army 17. ADJOURNMENT at 8:42 P.M. The next Regular Council meeting will be held on September 27, 2016, 5:30 P.M. Closed Session; 6:00 P.M. Regular Session. ________________________________________________________________________ Regular Meeting of the City Council of August 23, 2016 Page 8 Visit us on “The Web” at www.cityofplacerville.org