City Council Meeting

CITY OF PLACERVILLE CITY COUNCIL AGENDA Regular City Council Meeting September 27, 2016 City Council Chambers – Town Hall 549 Main Street, Placerville, CA 95667 5:30 P.M. Closed Session 6:00 P.M. Open Session 2016 Trisha Wilkins, Mayor John Clerici, Vice-Mayor Mark Acuna, Councilmember Patricia Borelli, Councilmember Wendy Thomas, Councilmember NOTICE TO THE PUBLIC You are welcomed and encouraged to participate in this meeting. Public comment is taken (3 minutes maximum) on items listed on the agenda when they are called. Public Comment on items not listed on the agenda will be heard as noted on the agenda. Comments on controversial items may be limited and large groups are encouraged to select 3-5 speakers to represent the opinion of the group. Government Code 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 72 hours prior to a regular meeting. The City posts the Agenda on the City Hall window and on the City’s website: www.cityofplacerville.org. Regular Meeting of the City Council of September 27, 2016 Page 1 Visit us on “The Web” at www.cityofplacerville.org 5:30 P.M. CLOSED SESSION Item 1. Conference with City Manager, M. Cleve Morris; (Govt. Code §54957.6) Unified Confidential and Supervisory Employees (UCASE) Courtesy Announcement Before we proceed, please turn off all cellular telephones, personal pagers, and other communication devices, as a courtesy to others, and to limit interference with our audio and video broadcast equipment. Thank you for your cooperation. 6:00 P.M. OPEN SESSION 1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG 2. ROLL CALL: Acuna, Borelli, Clerici, Thomas, Wilkins 3. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC 3.1 A Proclamation of the City Council of the City of Placerville Declaring October 16-22, 2016, as Freedom from Workplace Bullies Week in the City of Placerville (Mayor Wilkins) 3.2 Monument Garden Recognition (Mr. Youel) 3.3 Fall Community Clean-Up Announcement (Mr. Youel) 4. CLOSED SESSION REPORT – City Attorney Driscoll 5. ADOPTION OF AGENDA 6. CEREMONIAL MATTERS 7. PUBLIC COMMENT – BRIEF – NON-AGENDA ITEMS This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council Regular Meeting of the City Council of September 27, 2016 Page 2 Visit us on “The Web” at www.cityofplacerville.org  under specified circumstances. The Mayor reserves the right to limit the speaker’s time to three minutes. The Mayor will recognize you and when you come to the microphone, please state your name for the record. You are not allowed to make personal attacks on individuals or make comments which are slanderous or which may invade an individual’s personal privacy. PLEASE GIVE ANY WRITTEN MATERIAL PRESENTED AT THE MEETING TO THE DEPUTY CITY CLERK FOR THE PUBLIC RECORD. 7.1 Written Communications 7.2 Oral Communication Materials related to an item on this Agenda, submitted to the City Council either with or after distribution of the agenda packet, are available for public inspection in the City Clerk’s Office at City Hall, 3101 Center Street during normal business hours. 8. CONSENT CALENDAR NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise. 8.1 Approve the Minutes of the Regular City Council Meeting of August 23, 2016 (Ms. O’Connell ) 8.2 Approve the Accounts Payable Registers for September 14, 2016, and September 20, 2016 (Mr. Warren) 8.3 Approve the Payroll Register for Pay Periods 4, 5, and 6 (Mr. Warren) 8.4 Adopt a Resolution Approving the Biennial Confirmation of the City of Placerville’s Conflict of Interest Code (Ms. O’Connell) Resolution No. 8.5 Recommendation by the Interim City Clerk that the Council Adopt a Resolution Waiving the 60-Day Notification Requirements as Allowed in Government Code § 25351 for a County Lease Renewal of a Building Located at 550 Main Street (Ms. O’Connell) Regular Meeting of the City Council of September 27, 2016 Page 3 Visit us on “The Web” at www.cityofplacerville.org  Resolution No. 8.6 Authorize Staff to Request Disencumbrance of Community Development Block Grant Funding for Housing Rehabilitation Program from the State Department of Housing and Community Development (HCD) (Mr. Rivas) 8.7 Adopt Resolution authorizing the City Manager to reenter into the Utility Relocation Agreement with PG&E in an amount of $38,026.00 for relocation of existing electric facilities required as part of the Western Placerville Interchanges Phase 1B Project (CIP #41413) (Mr. Rivas) Resolution No. Att. 2: Revised PG&E Utility Agreement 8.8 Adopt a Resolution to Acknowledging the Maintenance Agreement between the County of El Dorado and the State of California for the US Highway 50/Missouri Flat Interchange Bicycle and Pedestrian Non- Motorized Facility Located within the City Limits (Mr. Rivas) Resolution No. Att. 2: Missouri Flat Bike Path Maintenance Agreement 8.9 Adopt a Resolution: 1. Approving Program Supplement Agreement No. 018 Rev 1 with the State of California Department of Transportation for Administering Agency-State Agreement for Federal-Aid Projects No. 03-5015R which defines the terms of the federal appropriation funding for the Upper Broadway Bike Lanes Project (CIP #41508) and authorizing the City Manager to execute same; and 2. Authorize staff to issue a Notice to Proceed #2 to R.E.Y. Engineers, Inc. in an amount not-to-exceed of $145,519 for Phase II (Engineering and right-of-way design services) for the Upper Broadway Bike Lanes Project (CIP #41508) (Mr. Rivas) Resolution No. Att. 2: Program Supplement No. N018 Rev 1 to Administering Agency- State Agreement for Federal-Aid Projects No 03-5015R Regular Meeting of the City Council of September 27, 2016 Page 4 Visit us on “The Web” at www.cityofplacerville.org 9. ITEMS PULLED FROM THE CONSENT CALENDAR 10. ORDINANCES 10.1 Waive the Second Reading of an Ordinance adding Chapter 23 to Title I of the Placerville City Code relating to Emergency Organization and Functions, then Adopt Said Ordinance (Chief Heller) Ordinance No. 10.2 Introduce and waive the first Reading of an Ordinance amending Title 10 Placerville Zoning Ordinance, Chapter 4 General Regulations adding Section 10-4-18 Keeping of Chickens to the City Code (File # ZC 2015-07) (Mr. Rivas) Ordinance No. Att. 1: Draft Ordinance Att. 2: “Keeping Chickens in the City of San Diego” 11. PUBLIC HEARINGS 12. DISCUSSION/ACTION ITEMS 12.1 Authorize Expenditure of $6,100 for Emergency Repairs to Wentworth Court (Mr. Morris) Att. 1: Wunschel & Sons Proposal Att. 2: Vicini Proposal 12.2 Adopt a Resolution: 1. Approving Contract Change Order No. 1 with George Reed, Inc. in the total amount of $146,559.67 for the Central Main Street Rehabilitation Project – Phase 2 (CIP #414124); and 2. Authorizing the City Engineer to execute a Notice of Completion and instructing the City Clerk to record said Notice with the El Dorado County Recorder’s Office for the Central Main Street Rehabilitation Project – Phase 2 (CIP #414124); and 3. Authorizing the Director of Finance to release all remaining retention being held for construction security, no more Regular Meeting of the City Council of September 27, 2016 Page 5 Visit us on “The Web” at www.cityofplacerville.org  than thirty (30) days after the date of Notice of Completion filing; and 4. Approving Consulting Services Agreement Amendment No. 4 with REY Engineers, Inc. in an amount not to exceed $56,330.00; and 5. Approving a budget appropriation in the amount of $158,060.00 from the Water Enterprise Fund Operating Reserve; and 6. Approving a budget appropriation in the amount of $58,174.00 from the Fiscal Year 2015/2016 Sewer Enterprise Fund Contingency for Unforeseen Expenditures. (Mr. Rivas) Resolution No. Att. 2: Proposed CCO 1 with George Reed, Inc. Att. 3: Proposed Amendment No. 4 with REY Engineers, Inc. Att. 4: Draft Notice of Completion 12.3 Adopt Environmentally Preferable Purchasing Policy (Mr. Rivas) Resolution No. Att. 2: Environmentally Preferable Purchasing Policy (Exhibit A to Resolution) 12.4 Authorize Staff to Issue Request for Proposals for Nine New Parking Pay Stations for the Downtown Parking District. (Mr. Morris) Att. 1: Draft Request for Proposals 12.5 Adopt a Resolution: 1. Approving Construction Contract Change Order No. 4 with McGuire and Hester for the Blairs Lane Bridge Replacement Project (CIP #40604), in the amount of $54,404.05; and 2. Authorizing Staff to issue Notice to Proceed #2 to UNICO Engineering in an amount of $252,726 for their Full Contract Value; and 3. Approving a budget appropriation in an amount of $247,000 from Silverado Village Placerville, LLC (previously known as Lakemont Village Placerville, LLC) (Mr. Rivas) Resolution No. Att. 2: McGuire and Hester CCO No.4 Regular Meeting of the City Council of September 27, 2016 Page 6 Visit us on “The Web” at www.cityofplacerville.org 13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS • El Dorado County Transit Authority – Mayor Wilkins & Councilmember Borelli • El Dorado County Transportation Commission – Councilmember Borelli, Vice-Mayor Clerici and Councilmember Thomas • LAFCO – Councilmember Acuna, • SACOG – Vice-Mayor Clerici. Mayor Wilkins • SEDCorp. – Councilmember Borelli, Councilmember Acuna • Two by Two – Councilmember Borelli, Councilmember Thomas 14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council) 15. CITY MANAGER AND STAFF REPORTS 15.1 Status Report on Historic Placerville Courthouse Blue Ribbon Committee and New Courthouse Construction Att1: Judicial Council Report Att2: Blue Ribbon Committee Agenda 16. UPCOMING ITEMS Items tentatively scheduled for the next regularly scheduled City Council meeting on October 11, 2016, include: Opportunity Knocks presentation, first reading of an Ordinance regarding sidewalk dining, Community Services surplus property, Western Placerville Interchange Phase II Right-of-Way budget appropriation and engineering services authorization to proceed, Fire Department report, CalPERS 457 plan, minimum wage increase for P/T seasonal employees, camera system purchase, Broadway Sidewalk engineering contract award. 17. ADJOURNMENT The next Regular Council meeting will be held on October 11, 2016, 5:30 P.M. Closed Session; 6:00 P.M. Regular Session. Regular Meeting of the City Council of September 27, 2016 Page 7 Visit us on “The Web” at www.cityofplacerville.org  CERTIFICATION OF AGENDA POSTING I, Regina O’Connell, Interim City Clerk of the City of Placerville, declare that the foregoing Agenda for the September 27, 2016 Regular Meeting of the Placerville City Council was posted and available for review on September 23, 2016 at the City Hall of the City of Placerville, 3101 Center Street, Placerville, CA 95667. The Agenda is also available on the City website at www.cityofplacerville.org Regina O’Connell Attest: Regina O’Connell, Interim City Clerk Regular Meeting of the City Council of September 27, 2016 Page 8 Visit us on “The Web” at www.cityofplacerville.org