City Council Meeting
Regular MeetingPlacerville, CA · October 24, 2017
Minutes
CITY OF PLACERVILLE
CITY COUNCIL
MINUTES
Regular City Council Meeting
October 24, 2017
City Council Chambers – Town Hall
549 Main Street, Placerville, CA 95667
5:30 P.M. Closed Session
6:00 P.M. Open Session
5:30 P.M. CLOSED SESSION
Item 1: Conference with Legal Counsel – Liability Claims
(Government Code § 54956.95)
Claimant: Cox vs. City of Placerville
Item 2: Conference with Legal Counsel – Liability Claims
(Government Code § 54956.95)
Claimant: Jenifer Sandoval
Agency claimed against: City of Placerville
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6:00 P.M. OPEN SESSION
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG
The Mayor called the meeting to order at 6:00 P.M. and the Pledge of Allegiance
to the Flag was recited.
2. ROLL CALL: Present: Acuna, Borelli, Clerici, Thomas
Absent: Wilkins
3. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC
3.1 Brief Comments by City Council
Vice-Mayor Thomas announced she had attended a meeting for the U.S.
Highway 50 Camino Safety Project this week. She said the Environmental
Impact Report for the project is now open for comment through November
9th. She also reported that Healthgrades has rated Marshall Hospital a
five-star recipient in several areas of care for 2017/2018.
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Mayor Clerici gave credit to Caltrans, El Dorado County, and the El Dorado
County Transportation Commission for having worked so well with the
community on the U.S. Highway 50 Camino Safety Project. He also
encouraged the public to attend the Trick-or-Treat on Main Street and
parade event on October 31st and a sewer and water rate workshop
scheduled for November 8th.
Councilmember Acuna shared information regarding the Gold Bug Park
Development Committee’s Thrills Chills and Tommyknockers event on
October 28th and 29th.
Councilmember Borelli expressed her appreciation for what Executive
Director Terry Lemoncheck has brought to the community through the El
Dorado Arts Council.
4. CLOSED SESSION REPORT – City Attorney Driscoll
The City Attorney reported that the City Council did not take reportable action in
Closed Session. .
5. ADOPTION OF AGENDA
It was moved by Councilmember Acuna and seconded by Councilmember Borelli
that the City Council adopt the agenda as presented. The motion was passed by
the following vote:
AYES: Acuna, Borelli, Clerici, Thomas
NOES: None
ABSENT: Wilkins
ABSTAIN: None
6. CEREMONIAL MATTERS
6.1 A Proclamation Declaring November 1, 2017, as Extra Mile Day in
the City of Placerville (Mayor Clerici)
Mayor Clerici read the proclamation and stated that he will be submitting
a few names to Extra Mile America for recognition on their website.
7. PUBLIC COMMENT – BRIEF – NON-AGENDA ITEMS
7.1 Written Communication
No written communication had been received.
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7.2 Oral Communication
Oral communication was received from Joseph Nichols regarding safety
issues in the Wiltse Rd./Lumsden Park area.
8. CONSENT CALENDAR
NOTE: All matters listed under the Consent Calendar are considered routine
and will be enacted by one motion by roll call vote unless any member of the
Council wishes to remove an item for discussion. The reading of the full text of
all Resolutions will be waived unless a Councilmember requests otherwise.
8.1 Approve the Minutes of the Regular City Council Meeting of October
10, 2017 (Ms. O’Connell)
Approved the minutes of the regular City Council meeting of October 10,
2017.
8.2 Approve the Accounts Payable Register (Mr. Warren)
Approved the accounts payable register.
8.3 Approve the Payroll Register (Mr. Warren)
Approved the payroll register.
8.4 Adopt a Resolution Declaring the Vehicle(s) Listed on the Attached
List Surplus Property and Authorizing the Release of the Surplus
Vehicles to Bar None Auction for Sale in an Upcoming Auction (Chief
Ortega)
Resolution No. 8563
Adopted a resolution declaring vehicle(s) as surplus property and
authorized the release of the surplus vehicles to Bar None Auction for sale
in an upcoming auction.
8.5 Adopt a Resolution Approving the First Amendment to the
Agreement with SP+ Municipal Services Parking Enforcement
Services and Authorizing the City Manager to Execute the Same (Mr.
Morris)
Resolution No. 8564
Public comment was received from Sue Rodman.
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Adopted a resolution approving the first amendment to the agreement with
SP+ Municipal Services parking enforcement services and authorizing the
City Manager to execute the same.
8.6 Adopt a Resolution approving the first amendment to an agreement
with Hinderliter De Llamas & Assoc. for transactions tax audit and
Information services
Resolution No. 8565
Adopted a resolution approving the first amendment to an agreement with
Hinderliter De Llamas & Assoc. for transactions tax audit and information
services.
8.7 Adopt a Resolution Waiving the 60-Day Notification Requirements
as Allowed in Government Code § 25351 for Property Located at 778
Pacific Street (Ms. O’Connell)
Resolution No. 8566
Adopted a resolution waiving the 60-day notification requirements as
allowed in Government Code §25351 for property located at 778 Pacific
Street.
8.8 Adopt A Resolution:
1. Approving the agreement for easement acquisition
required from Assessor’s Parcel Numbers 325-290-31 (3075 Gold
Nugget Way) owned by the Briggs Family Trust for the Western
Placerville Interchange, Phase 2 project (CIP #41828) and
authorizing the City Manager to execute the same; and
2. Authorizing staff to open an escrow account with Placer
Title Company to complete the transaction and to execute any
necessary documents pursuant to the provisions of the agreement;
and
3. Accepting the Grant Deeds for the Slope Easement, and
Temporary Construction Easements referenced in said agreement,
and direct the City Clerk to deliver said deeds to Placer Title to be
held in escrow; and
4. Authorize the Finance Director to deposit the necessary
funds into the escrow account in the amount of the agreed purchase
price of $2,600, plus an estimated $1,032 in escrow fees and closing
costs for a total of $3,632 (Mr. Rivas)
Resolution No. 8567
Adopted a Resolution for the following actions:
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1. Approving the agreement for easement acquisition required
from Assessor’s Parcel Numbers 325-290-31 (3075 Gold Nugget Way)
owned by the Briggs Family Trust for the Western Placerville Interchange,
Phase 2 project (CIP #41828) and authorizing the City Manager to execute
the same; and
2. Authorizing staff to open an escrow account with Placer Title
Company to complete the transaction and to execute any necessary
documents pursuant to the provisions of the agreement; and
3. Accepting the Grant Deeds for the Slope Easement, and
Temporary Construction Easements referenced in said agreement, and
direct the City Clerk to deliver said deeds to Placer Title to be held in
escrow; and
4. Authorizing the Finance Director to deposit the necessary
funds into the escrow account in the amount of the agreed purchase price
of $2,600, plus an estimated $1,032 in escrow fees and closing costs for a
total of $3,632
Public comment was received from Sue Rodman on item 8.5. Mayor Clerici clarified
items 8.7 and 8.8. It was moved by Councilmember Acuna and seconded by Vice-
Mayor Thomas that the City Council approve the Consent Calendar as presented. The
motion was passed by the following vote:
AYES: Acuna, Borelli, Clerici, Thomas
NOES: None
ABSENT: Wilkins
ABSTAIN: None
9. ITEMS PULLED FROM THE CONSENT CALENDAR
No items were pulled from the Consent Calendar.
10. ORDINANCES
10.1 (1) Waive the Second Reading of an Ordinance pertaining to
Accessory Dwelling Units and Zoning Text Amendments to Title 10
Placerville Zoning Ordinance to bring the zoning ordinance into
compliance with California State Housing Law as amended by AB
2299 and SB 1069; and
(2) Adopt said Ordinance. (Mr. Rivas)
Ordinance No. 1692
The Director of Development Services explained the item. No public
comment was received. Following Council discussion, it was moved by
Councilmember Acuna and seconded by Councilmember Borelli that the
City Council take the following actions:
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1. Waive the Second Reading of an Ordinance pertaining to
Accessory Dwelling Units and Zoning Text Amendments to Title 10
Placerville Zoning Ordinance to bring the zoning ordinance into
compliance with California State Housing Law as amended by AB
2299 and SB 1069; and
2. Adopt said Ordinance
The motion was passed by the following roll call vote:
AYES: Acuna, Borelli, Clerici, Thomas
NOES: None
ABSENT: Wilkins
ABSTAIN: None
11. PUBLIC HEARINGS
No public hearings were scheduled this evening.
12. DISCUSSION/ACTION ITEMS
12.1 Adopt a Resolution approving the purchasing authority and limits
for the City Manager (Mr. Driscoll)
Resolution No. 8568
The City Attorney explained the item. No public comment was received. It
was moved by Vice-Mayor Thomas and seconded by Councilmember
Acuna that the City Council adopt a resolution approving the purchasing
authority and limits for the City Manager. The motion was passed by the
following vote:
AYES: Acuna, Borelli, Clerici, Thomas
NOES: None
ABSENT: Wilkins
ABSTAIN: None
12.2 Adopt a Resolution:
1. Approving a Consulting Services Agreement with Drake
Haglan and Associates in a amount not to exceed $1,225,727.43 for
construction management services for the Western Placerville
Interchanges, Phase 2 Project (CIP #41828) and authorizing the City
Manager or his designee to execute the same; and
2. Approving Authorization No. 9 to the Consulting
Services Agreement with Dokken Engineering in a amount not to
exceed $192,878 for Construction Support Engineering; and
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3. Approving a $470,000 budget appropriation in SHOPP
Minor revenues for the said project; and
4. Approving a $5,542,000 budget appropriation in
STIP/RIP revenues for the said project; and
5. Approving a $335,000 budget appropriation in State
Transit Assistance (EDCTA) revenues for the said project; and
6. Approving a $2,766,000 budget appropriation in CMAQ
($1,100,000 EDCTA) revenues for the said project; and
7. Approving a $272,000 budget appropriation in Urban
STBGP revenues for the said project; and
8. Approving a $1,430,620 budget appropriation in
PTMISEA (EDCTA) revenues for the said project; and
9. Approving a $837,000 budget appropriation in El Dorado
Irrigation District revenues for the said project; and
10. Authorizing City Staff to release construction contract
documents for public bidding (Mr. Rivas)
Resolution No. 8569
The City Engineer summarized the item. No public comment was received.
It was moved by Councilmember Acuna and seconded by Councilmember
Borelli that the City Council adopt a resolution for the following actions:
1. Approving a Consulting Services Agreement with Drake
Haglan and Associates in a amount not to exceed $1,225,727.43 for
construction management services for the Western Placerville
Interchanges, Phase 2 Project (CIP #41828) and authorizing the City
Manager or his designee to execute the same; and
2. Approving Authorization No. 9 to the Consulting
Services Agreement with Dokken Engineering in an amount not to
exceed $192,878 for Construction Support Engineering; and
3. Approving a $470,000 budget appropriation in SHOPP
Minor revenues for the said project; and
4. Approving a $5,542,000 budget appropriation in
STIP/RIP revenues for the said project; and
5. Approving a $335,000 budget appropriation in State
Transit Assistance (EDCTA) revenues for the said project; and
6. Approving a $2,766,000 budget appropriation in CMAQ
($1,100,000 EDCTA) revenues for the said project; and
7. Approving a $272,000 budget appropriation in Urban
STBGP revenues for the said project; and
8. Approving a $1,430,620 budget appropriation in
PTMISEA (EDCTA) revenues for the said project; and
9. Approving a $837,000 budget appropriation in El Dorado
Irrigation District revenues for the said project; and
10. Authorizing City Staff to release construction contract
documents for public bidding
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The motion was passed by the following roll call vote:
AYES: Acuna, Borelli, Clerici, Thomas
NOES: None
ABSENT: Wilkins
ABSTAIN: None
12.3 Adopt a Resolution:
1.) Approving a 5 year agreement with Active Net for
Registration Software Services including one-time set up costs in
the amount not to exceed $23,930 (CIP #41812) and;
2.) Authorizing the Director of Community Services to execute
the same (Mr. Youel)
Resolution No. 8570
The Director of Community Services explained the item. No public comment
was received. It was then moved by Mayor Clerici and seconded by
Councilmember Acuna that the City Council adopt a resolution for the
following actions:
1.) Approving a 5 year agreement with Active Net for Registration
Software Services including one-time set up costs in the amount not to
exceed $23,930 (CIP #41812) and;
2.) Authorizing the Director of Community Services to execute
the same
The motion was passed by the following roll call vote:
AYES: Acuna, Borelli, Clerici, Thomas
NOES: None
ABSENT: Wilkins
ABSTAIN: None
13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS
• El Dorado County Transit Authority
No meeting.
• El Dorado County Transportation Commission
No meeting.
• LAFCO (El Dorado Local Agency Formation Commission)
No meeting. The next meeting is scheduled for December.
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• SACOG (Sacramento Area Council of Governments)
Mayor Clerici reported that he had attended a lunch workshop where the
topic of marijuana was discussed.
• Two by Two
No meeting.
14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda
Items Requires a Majority Concurrence of the Council)
No future agenda items were requested.
15. CITY MANAGER AND STAFF REPORTS
15.1 Informational Item: Final FEMA Report Showing Claimed Projects
Resulting from January and February Storms (Mr. Morris)
The City Manager provided an update on FEMA funding for the winter
storms. The reports submitted by the City have been approved and are
now in the Federal approval process.
15.2 Oral Report on Improvements to Highway 50 (Ms. Neves)
The City Engineer provided an update regarding Highway 50 traffic
efforts. She stated several operational improvements are being
considered by Caltrans. Public outreach and meetings for community
input are anticipated to begin in approximately four months.
16. UPCOMING ITEMS
Items tentatively scheduled for the next regularly scheduled City Council meeting
of November 14, 2017 include: Hangtown Creek Stream Instrument
Replacements and Calibrations Project, El Dorado Disposal Contract Amendment,
Government Financial Strategies – Johnson Controls, Inc., Measure J Report,
Introduction and Oath of Office for New Police Officer
17. ADJOURNMENT @ 7:22 P.M.
The next regularly scheduled Council meeting will be held on November 14,
2017, 5:30 P.M. Closed Session, 6:00 P.M. Regular Meeting.
Regina O’Connell, City Clerk
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Minutes of the Regular Meeting of the City Council of October 24, 2017 9
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Agenda
CITY OF PLACERVILLE
CITY COUNCIL AGENDA
Regular City Council Meeting
October 24, 2017
City Council Chambers – Town Hall
549 Main Street, Placerville, CA 95667
5:30 P.M. Closed Session
6:00 P.M. Open Session
2017
John Clerici, Mayor
Wendy Thomas, Vice-Mayor
Mark Acuna, Councilmember
Patricia Borelli, Councilmember
Trisha Wilkins, Councilmember
NOTICE TO THE PUBLIC
You are welcomed and encouraged to participate in this meeting. Public comment is
taken (3 minutes maximum) on items listed on the agenda when they are called.
Public Comment on items not listed on the agenda will be heard as noted on the
agenda. Comments on controversial items may be limited and large groups are
encouraged to select 3-5 speakers to represent the opinion of the group.
Government Code 54950 (The Brown Act) requires that a brief description of each
item to be transacted or discussed be posted at least 72 hours prior to a regular
meeting. The City posts the Agenda on the City Hall window and on the City’s
website: www.cityofplacerville.org.
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Regular Meeting of the City Council of October 24, 2017 1
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Courtesy Announcement
Before we proceed, please turn off all cellular telephones, personal pagers, and other
communication devices, as a courtesy to others, and to limit interference with our
audio and video broadcast equipment. Thank you for your cooperation.
5:30 P.M. CLOSED SESSION
Item 1: Conference with Legal Counsel – Liability Claims
(Government Code § 54956.95)
Claimant: Cox vs. City of Placerville
Item 2: Conference with Legal Counsel – Liability Claims
(Government Code § 54956.95)
Claimant: Jenifer Sandoval
Agency claimed against: City of Placerville
___________________________________________________________________________________
6:00 P.M. OPEN SESSION
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG
2. ROLL CALL: Acuna, Borelli, Clerici, Thomas, Wilkins
3. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC
3.1 Brief Comments by City Council
4. CLOSED SESSION REPORT – City Attorney Driscoll
5. ADOPTION OF AGENDA
6. CEREMONIAL MATTERS
6.1 A Proclamation Declaring November 1, 2017, as Extra Mile Day in
the City of Placerville (Mayor Clerici)
7. PUBLIC COMMENT – BRIEF – NON-AGENDA ITEMS
This portion of the meeting is reserved for persons wishing to address the
Council on any matter not on the Agenda that is within the subject matter
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jurisdiction of the City Council. State law prohibits the Council from acting on
items not listed on the Agenda except by special action of the City Council
under specified circumstances. The Mayor reserves the right to limit the
speaker’s time to three minutes. The Mayor will recognize you and when you
come to the microphone, please state your name for the record. You are not
allowed to make personal attacks on individuals or make comments which are
slanderous or which may invade an individual’s personal privacy.
PLEASE GIVE ANY WRITTEN MATERIAL PRESENTED AT THE MEETING
TO THE CITY CLERK FOR THE PUBLIC RECORD.
7.1 Written Communication
7.2 Oral Communication
Materials related to an item on this Agenda, submitted to the City Council
either with or after distribution of the agenda packet, are available for public
inspection in the City Clerk’s Office at City Hall, 3101 Center Street during
normal business hours.
8. CONSENT CALENDAR
NOTE: All matters listed under the Consent Calendar are considered routine
and will be enacted by one motion by roll call vote unless any member of the
Council wishes to remove an item for discussion. The reading of the full text of
all Resolutions will be waived unless a Councilmember requests otherwise.
8.1 Approve the Minutes of the Regular City Council Meeting of October
10, 2017 (Ms. O’Connell)
8.2 Approve the Accounts Payable Register (Mr. Warren)
8.3 Approve the Payroll Register (Mr. Warren)
8.4 Adopt a Resolution Declaring the Vehicle(s) Listed on the Attached
List Surplus Property and Authorizing the Release of the Surplus
Vehicles to Bar None Auction for Sale in an Upcoming Auction (Chief
Ortega)
Resolution No. ____
Att. 1: Vehicle Descriptions
8.5 Adopt a Resolution Approving the First Amendment to the
Agreement with SP+ Municipal Services Parking Enforcement
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Regular Meeting of the City Council of October 24, 2017 3
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Services and Authorizing the City Manager to Execute the Same (Mr.
Morris)
Resolution No. ____
Att. 1: First Amendment SP+
8.6 Adopt a Resolution approving the first amendment to an agreement
with Hinderliter De Llamas & Assoc. for transactions tax audit and
Information services.
Resolution No. ____
Att. 1: First Amendment HdL
8.7 Adopt a Resolution Waiving the 60-Day Notification Requirements
as Allowed in Government Code § 25351 for Property Located at 778
Pacific Street (Ms. O’Connell)
Resolution No. ____
Att. 1: 60-Day Notification Letter
8.8 Adopt A Resolution:
1. Approving the agreement for easement acquisition
required from Assessor’s Parcel Numbers 325-290-31 (3075 Gold
Nugget Way) owned by the Briggs Family Trust for the Western
Placerville Interchange, Phase 2 project (CIP #41828) and
authorizing the City Manager to execute the same; and
2. Authorizing staff to open an escrow account with Placer
Title Company to complete the transaction and to execute any
necessary documents pursuant to the provisions of the agreement;
and
3. Accepting the Grant Deeds for the Slope Easement, and
Temporary Construction Easements referenced in said agreement,
and direct the City Clerk to deliver said deeds to Placer Title to be
held in escrow; and
4. Authorize the Finance Director to deposit the necessary
funds into the escrow account in the amount of the agreed purchase
price of $2,600, plus an estimated $1,032 in escrow fees and closing
costs for a total of $3,632 (Mr. Rivas)
Resolution No. ____
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Regular Meeting of the City Council of October 24, 2017 4
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9. ITEMS PULLED FROM THE CONSENT CALENDAR
10. ORDINANCES
10.1 (1) Waive the Second Reading of an Ordinance pertaining to
Accessory Dwelling Units and Zoning Text Amendments to Title 10
Placerville Zoning Ordinance to bring the zoning ordinance into
compliance with California State Housing Law as amended by AB
2299 and SB 1069; and
(2) Adopt said Ordinance. (Mr. Rivas)
Ordinance No. ____
Att. B: Staff’s report from October 10, 2017 City Council Regular
Meeting
11. PUBLIC HEARINGS
12. DISCUSSION/ACTION ITEMS
12.1 Adopt a Resolution approving the purchasing authority and limits
for the City Manager (Mr. Driscoll)
Resolution No. ____
12.2 Adopt a Resolution:
1. Approving a Consulting Services Agreement with Drake
Haglan and Associates in a amount not to exceed $1,225,727.43 for
construction management services for the Western Placerville
Interchanges, Phase 2 Project (CIP #41828) and authorizing the City
Manager or his designee to execute the same; and
2. Approving Authorization No. 9 to the Consulting
Services Agreement with Dokken Engineering in a amount not to
exceed $192,878 for Construction Support Engineering; and
3. Approving a $470,000 budget appropriation in SHOPP
Minor revenues for the said project; and
4. Approving a $5,542,000 budget appropriation in
STIP/RIP revenues for the said project; and
5. Approving a $335,000 budget appropriation in State
Transit Assistance (EDCTA) revenues for the said project; and
6. Approving a $2,766,000 budget appropriation in CMAQ
($1,100,000 EDCTA) revenues for the said project; and
7. Approving a $272,000 budget appropriation in Urban
STBGP revenues for the said project; and
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Regular Meeting of the City Council of October 24, 2017 5
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8. Approving a $1,430,620 budget appropriation in
PTMISEA (EDCTA) revenues for the said project; and
9. Approving a $837,000 budget appropriation in El Dorado
Irrigation District revenues for the said project; and
10. Authorizing City Staff to release construction contract
documents for public bidding (Mr. Rivas)
Resolution No. ____
Att. 1: Western Placerville Interchanges Project – Phase 2: Funding
Summary
12.3 Adopt a Resolution:
1.) Approving a 5 year agreement with Active Net for
Registration Software Services including one-time set up costs in
the amount not to exceed $23,930 (CIP #41812) and;
2.) Authorizing the Director of Community Services to execute
the same (Mr. Youel)
Resolution No. ____
13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS
• El Dorado County Transit Authority
Councilmember Wilkins & Councilmember Borelli
• El Dorado County Transportation Commission
Councilmember Borelli, Mayor Clerici, and Vice-Mayor Thomas
• LAFCO (El Dorado Local Agency Formation Commission)
Councilmember Acuna
• SACOG (Sacramento Area Council of Governments)
Mayor Clerici, Councilmember Wilkins
• Two by Two
Councilmember Borelli, Vice-Mayor Thomas
14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda
Items Requires a Majority Concurrence of the Council)
15. CITY MANAGER AND STAFF REPORTS
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Regular Meeting of the City Council of October 24, 2017 6
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15.1 Informational Item: Final FEMA Report Showing Claimed Projects
Resulting from January and February Storms (Mr. Morris)
Att. 1: California Emergency Management Agency List of Projects
15.2 Oral Report on Improvements to Highway 50 (Ms. Neves)
16. UPCOMING ITEMS
Items tentatively scheduled for the next regularly scheduled City Council meeting
of November 14, 2017 include: Hangtown Creek Stream Instrument
Replacements and Calibrations Project, El Dorado Disposal Contract Amendment,
Government Financial Strategies – Johnson Controls, Inc., Measure J Report,
Introduction and Oath of Office for New Police Officer
17. ADJOURNMENT
The next regularly scheduled Council meeting will be held on November 14,
2017, 5:30 P.M. Closed Session, 6:00 P.M. Regular Meeting.
________________________________________________________________
CERTIFICATION OF AGENDA POSTING
I, Regina O’Connell, City Clerk of the City of Placerville, declare that the
foregoing Agenda for the October 24, 2017 Regular Meeting of the Placerville City
Council was posted and available for review on October 20, 2017 at the City Hall of
the City of Placerville, 3101 Center Street, Placerville, CA 95667.
The Agenda is also available on the City website at www.cityofplacerville.org
Attest: __________________________________
Regina O’Connell, City Clerk
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Regular Meeting of the City Council of October 24, 2017 7
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