City Council Meeting
Regular MeetingPlacerville, CA · November 14, 2017
Minutes
CITY OF PLACERVILLE
CITY COUNCIL
MINUTES
Regular City Council Meeting
November 14, 2017
City Council Chambers – Town Hall
549 Main Street, Placerville, CA 95667
No Closed Session Scheduled
6:00 P.M. Open Session
NO CLOSED SESSION SCHEDULED
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6:00 P.M. OPEN SESSION
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG
The Mayor called the meeting to order at 6:01 P.M. and the Pledge of Allegiance
to the Flag was recited.
2. ROLL CALL: Present: Acuna, Borelli, Clerici, Thomas
Councilmember Wilkins arrived shortly after roll call at 6:04 P.M.
3. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC
3.1 Brief Comments by City Council
Vice-Mayor Thomas wished everyone a happy Thanksgiving holiday.
Councilmember Borelli thanked those who contributed to the Vietnam
memorial on Main Street. She attended the plaque dedication on Sunday
and said she has since had a chance to see it illuminated at night and
thinks it is beautiful.
Councilmember Acuna recognized all involved in Sunday’s dedication of
the Vietnam monument, particularly the organizational efforts by
Community Pride (chaired by Kathi Lishman) and Director of Community
Services, Steve Youel. He expressed his appreciation for the commitment
of everyone involved in the meaningful project.
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Councilmember Acuna also recognized the Gold Bug Park Committee for
having put on a successful Halloween event and thanked the community
for continuing to support their work.
Mayor Clerici thanked the downtown merchants for participating in the
Trick-or-Treat on Main Street event. He also announced the Festival of
Lights will occur on November 24th, beginning at 5:00 P.M., with the
Christmas tree lighting at 6:00 P.M.
The Mayor mentioned that as well as attending the Vietnam Monument
Dedication ceremony, he was grateful to attend the Veterans Day
Observance ceremony at the County’s veteran’s monument.
He also commended Staff for the recent Water and Sewer Rates Workshop.
3.2 Introduction of New Police Officer, Eric Taylor (Chief Ortega)
The Chief of Police welcomed Officer Taylor and his family to the meeting
and shared details of his professional background with the City
Council. The City Clerk administered the Oath of Office and the Council
greeted Officer Taylor.
4. CLOSED SESSION REPORT – City Attorney Driscoll
No closed session was scheduled this evening.
5. ADOPTION OF AGENDA
It was moved by Councilmember Borelli and seconded by Vice-Mayor Thomas
that the City Council adopt the agenda as presented. The motion was passed by
the following vote:
AYES: Acuna, Borelli, Clerici, Thomas, Wilkins
NOES: None
ABSENT: None
ABSTAIN: None
6. CEREMONIAL MATTERS
6.1 A Proclamation of Appreciation for Bayside Church, Placerville
(Mayor Clerici)
The Mayor read the proclamation and presented it to Pastors Al Soto and
Betsy Vanderpool.
7. PUBLIC COMMENT – BRIEF – NON-AGENDA ITEMS
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7.1 Written Communication
The Mayor stated he had received two items of written communication;
one, a fourth-grade student from the Bay Area named Ryan, completing a
California history project, had questions for the Mayor about the city of
Placerville; and two, an invitation to the 105th birthday of Eskaton
resident, Maybelle Hesser.
7.2 Oral Communication
Oral communication was received from Kathi Lishman, thanking the City
Council and City Staff for their part in making the Vietnam monument a
reality. She brought programs from the ceremony for those who could not
attend and recognized several people and local organizations who greatly
contributed to the project.
Oral communication was also received from Sue Rodman, who learned
from the news that City police vehicles in Sacramento are not currently
armored. She shared that, after talking with Placerville’s Chief of Police,
the vehicles used by the Placerville Police Department are armored.
8. CONSENT CALENDAR
NOTE: All matters listed under the Consent Calendar are considered routine
and will be enacted by one motion by roll call vote unless any member of the
Council wishes to remove an item for discussion. The reading of the full text of
all Resolutions will be waived unless a Councilmember requests otherwise.
8.1 Approve the Minutes of the Regular City Council Meeting of October
24, 2017 (Ms. O’Connell)
Approved the minutes of the regular City Council meeting of October 24,
2017.
8.2 Approve the Accounts Payable Register (Mr. Warren)
Approved the accounts payable register.
8.3 Approve the Payroll Register (Mr. Warren)
Approved the payroll register.
8.4 Adopt a Resolution:
1. Approving an addendum to the scope of work with
Government Financial Strategies, Inc. for a not to exceed amount of
$14,731.25 for financial advisor services associated with the
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financing of the energy and water savings projects being developed
by Johnson Controls, Inc. (JCI); and
2. Authorizing the Director of Finance to execute the same;
and
3. Approving a $2,480 budget appropriation from the
General Fund Contingency for Unforeseen Expenditures for the JCI
Step 2 Agreement (CIP #416051); and
4. Approving a $12,251 budget appropriation from the
Sewer Enterprise Fund Contingency for Unforeseen Expenditures for
the JCI Step 2 Agreement (CIP #416053) (Mr. Warren)
Resolution No. 8571
Adopted a resolution for the following actions:
1. Approving an addendum to the scope of work with
Government Financial Strategies, Inc. for a not to exceed amount of
$14,731.25 for financing of the energy and water savings projects being
developed by Johnson Controls, Inc. (JCI); and
2. Authorizing the Director of Finance to execute the same;
and
3. Approving a $2,480 budget appropriation from the
General Fund Contingency for Unforeseen Expenditures for the JCI
Step 2 Agreement (CIP #416051); and
4. Approving a $12,251 budget appropriation from the
Sewer Enterprise Fund Contingency for Unforeseen Expenditures for
the JCI Step 2 Agreement (CIP #416053)
It was moved by Councilmember Acuna and seconded by Councilmember Borelli
that the City Council approve the Consent Calendar as presented. The motion
was passed by the following roll call vote:
AYES: Acuna, Borelli, Clerici, Thomas, Wilkins
NOES: None
ABSENT: None
ABSTAIN: None
9. ITEMS PULLED FROM THE CONSENT CALENDAR
No items were pulled from the consent calendar.
10. ORDINANCES
No ordinances were scheduled this evening.
11. PUBLIC HEARINGS
No public hearings were scheduled this evening.
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12. DISCUSSION/ACTION ITEMS
12.1 Adopt a Resolution Approving an Amendment to the Contract with
El Dorado Disposal, Amending the Standard for Answering Phone
Calls (Mr. Morris)
Resolution No. 8572
The City Manager summarized the item and Sue Vandelinder, Divisional
Vice-President of El Dorado Disposal, was present to answer questions
from the City Council. Public comment was received from Sue Rodman.
Following Council discussion, it was moved by Vice-Mayor Thomas and
seconded by Councilmember Acuna that the City Council adopt a
resolution approving an amendment to the contract with El Dorado
Disposal, amending the standard for answering phone calls.
The motion was passed by the following roll call vote:
AYES: Acuna, Borelli, Clerici, Thomas, Wilkins
NOES: None
ABSENT: None
ABSTAIN: None
12.2 Adopt a Resolution:
1. Ratifying agreements with Telstar Instruments, Inc. for
replacement of the existing stream flow and temperature gauge
(RSW-001) and temperature gauge (RSW-002) for a total amount of
$19,382 (CIP #41807); and
2. Ratifying an agreement with Domenichelli and
Associates, Inc. for stream measurements for use in calibration of
the replacement gauges in the amount of $6,770 (CIP #41807); and
3. Authorize the Director of Development Services or
designee to execute the same; and
4. Approving a budget appropriation in the amount of
$2,641 from the Sewer Enterprise Fund Contingency for Unforeseen
Expenditures for the said project (Mr. Rivas)
Resolution No. 8573
The Director of Development Services explained the item. Public comment
was received from Sue Rodman. Following Council discussion, it was
moved by Councilmember Acuna and seconded by Councilmember Borelli
that the City Council adopt a resolution for the following actions:
1. Ratifying agreements with Telstar Instruments, Inc. for
replacement of the existing stream flow and temperature gauge (RSW-001)
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and temperature gauge (RSW-002) for a total amount of $19,382 (CIP
#41807); and
2. Ratifying an agreement with Domenichelli and Associates, Inc.
for stream measurements for use in calibration of the replacement gauges
in the amount of $6,770 (CIP #41807); and
3. Authorize the Director of Development Services or designee to
execute the same; and
4. Approving a budget appropriation in the amount of $2,641
from the Sewer Enterprise Fund Contingency for Unforeseen Expenditures
for the said project
The motion was passed by the following roll call vote:
AYES: Acuna, Borelli, Clerici, Thomas, Wilkins
NOES: None
ABSENT: None
ABSTAIN: None
12.3 Adopt a Resolution Adopting Legislative Policy and Procedures for
the City of Placerville (Mr. Morris)
The City Manager explained the item. Public comment was received from
Kirk Smith. Following Council discussion, it was moved by Councilmember
Acuna and seconded by Councilmember Wilkins that the City Council
direct Staff to not move forward with the policy and to, instead, bring back
a report in July 2018 to review what legislative action the City responded
to and whether timeliness issues were involved. The motion was passed
by the following vote:
AYES: Acuna, Borelli, Clerici, Thomas, Wilkins
NOES: None
ABSENT: None
ABSTAIN: None
13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS
• El Dorado County Transit Authority
No meeting.
• El Dorado County Transportation Commission
No meeting; however, Councilmember Borelli stated that she and Vice-Chair
Ranalli will be meeting Thursday to review and advise on major revisions of
the administrative policy and procedures.
• LAFCO (El Dorado Local Agency Formation Commission)
Next meeting is December 6th.
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• SACOG (Sacramento Area Council of Governments)
No report.
• Two by Two
No meeting.
Mayor Clerici announced that while at the annual conference of the League of
California Cities, he and Vice-Mayor Thomas volunteered Placerville to host a
divisional meeting in either March or May of 2018. California Kitchen will be
used for the dinner meeting and Mayor Clerici is hopeful that the docents from
the museum will be able to provide a walking tour.
Councilmember Borelli stated she, Vice-Mayor Thomas and Councilmember
Wilkins recently attended the Capital Region Local Policies Dinner Forum.
14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda
Items Requires a Majority Concurrence of the Council)
Vice-Mayor Thomas requested that after the 1st of the year, City Council and
Department Heads schedule a time to review and discuss the City Council
Handbook in an open, public meeting.
Mayor Clerici inquired as to when the City Council could expect an update on the
parking district. The City Manager and Director of Finance anticipate the report
will be ready the second meeting in February.
The City Manager reminded the public to appeal their parking tickets by
following the process on the back of the ticket, and not to come to City Hall, as
this is the only way to appeal a citation.
15. CITY MANAGER AND STAFF REPORTS
No City Manager and Staff reports.
16. UPCOMING ITEMS
Items tentatively scheduled for the next regularly scheduled City Council meeting
of November 28, 2017, include: CalPERS Report, Water and Sewer Rate Study,
Purchase of Water Reclamation Facility Screen, Measure J Report
17. ADJOURNMENT @ 7:42 P.M.
The next Regular Council meeting will be held on November 28, 2017, 5:30
P.M. Closed Session; 6:00 P.M. Regular Session.
Regina O’Connell, City Clerk
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Minutes of the Regular Meeting of the City Council of November 14, 2017 7
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Agenda
CITY OF PLACERVILLE
CITY COUNCIL AGENDA
Regular City Council Meeting
November 14, 2017
City Council Chambers – Town Hall
549 Main Street, Placerville, CA 95667
No Closed Session Scheduled
6:00 P.M. Open Session
2017
John Clerici, Mayor
Wendy Thomas, Vice-Mayor
Mark Acuna, Councilmember
Patricia Borelli, Councilmember
Trisha Wilkins, Councilmember
NOTICE TO THE PUBLIC
You are welcomed and encouraged to participate in this meeting. Public comment is
taken (3 minutes maximum) on items listed on the agenda when they are called.
Public Comment on items not listed on the agenda will be heard as noted on the
agenda. Comments on controversial items may be limited and large groups are
encouraged to select 3-5 speakers to represent the opinion of the group.
Government Code 54950 (The Brown Act) requires that a brief description of each
item to be transacted or discussed be posted at least 72 hours prior to a regular
meeting. The City posts the Agenda on the City Hall window and on the City’s
website: www.cityofplacerville.org.
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Courtesy Announcement
Before we proceed, please turn off all cellular telephones, personal pagers, and other
communication devices, as a courtesy to others, and to limit interference with our
audio and video broadcast equipment. Thank you for your cooperation.
NO CLOSED SESSION SCHEDULED
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6:00 P.M. OPEN SESSION
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG
2. ROLL CALL: Acuna, Borelli, Clerici, Thomas, Wilkins
3. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC
3.1 Brief Comments by City Council
3.2 Introduction of New Police Officer, Eric Taylor
(Chief Ortega)
4. CLOSED SESSION REPORT – City Attorney Driscoll
5. ADOPTION OF AGENDA
6. CEREMONIAL MATTERS
6.1 A Proclamation of Appreciation for Bayside Church, Placerville
(Mayor Clerici)
7. PUBLIC COMMENT – BRIEF – NON-AGENDA ITEMS
This portion of the meeting is reserved for persons wishing to address the
Council on any matter not on the Agenda that is within the subject matter
jurisdiction of the City Council. State law prohibits the Council from acting on
items not listed on the Agenda except by special action of the City Council
under specified circumstances. The Mayor reserves the right to limit the
speaker’s time to three minutes. The Mayor will recognize you and when you
come to the microphone, please state your name for the record. You are not
allowed to make personal attacks on individuals or make comments which are
slanderous or which may invade an individual’s personal privacy.
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Regular Meeting of the City Council of November 14, 2017 2
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PLEASE GIVE ANY WRITTEN MATERIAL PRESENTED AT THE MEETING
TO THE CITY CLERK FOR THE PUBLIC RECORD.
7.1 Written Communication
7.2 Oral Communication
Materials related to an item on this Agenda, submitted to the City Council
either with or after distribution of the agenda packet, are available for public
inspection in the City Clerk’s Office at City Hall, 3101 Center Street during
normal business hours.
8. CONSENT CALENDAR
NOTE: All matters listed under the Consent Calendar are considered routine
and will be enacted by one motion by roll call vote unless any member of the
Council wishes to remove an item for discussion. The reading of the full text of
all Resolutions will be waived unless a Councilmember requests otherwise.
8.1 Approve the Minutes of the Regular City Council Meeting of October
24, 2017 (Ms. O’Connell)
8.2 Approve the Accounts Payable Register (Mr. Warren)
8.3 Approve the Payroll Register (Mr. Warren)
8.4 Adopt a Resolution:
1. Approving an addendum to the scope of work with
Government Financial Strategies, Inc. for a not to exceed amount of
$14,731.25 for financial advisor services associated with the
financing of the energy and water savings projects being developed
by Johnson Controls, Inc. (JCI); and
2. Authorizing the Director of Finance to execute the same;
and
3. Approving a $2,480 budget appropriation from the
General Fund Contingency for Unforeseen Expenditures for the JCI
Step 2 Agreement (CIP #416051); and
4. Approving a $12,251 budget appropriation from the
Sewer Enterprise Fund Contingency for Unforeseen Expenditures for
the JCI Step 2 Agreement (CIP #416053) (Mr. Warren)
Resolution No. ____
Att. 1: Requested Addendum to Scope of Work
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Regular Meeting of the City Council of November 14, 2017 3
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9. ITEMS PULLED FROM THE CONSENT CALENDAR
10. ORDINANCES
11. PUBLIC HEARINGS
12. DISCUSSION/ACTION ITEMS
12.1 Adopt a Resolution Approving an Amendment to the Contract with
El Dorado Disposal, Amending the Standard for Answering Phone
Calls (Mr. Morris)
Att. 1: Resolution
Att. 2: Proposed Amendment to Contract
Att. 3: Letter Requesting Amendment from El Dorado Disposal
Att. 4: Comparison of Call Answering Times for the Last 3 years
Resolution No. ____
12.2 Adopt a Resolution:
1. Ratifying agreements with Telstar Instruments, Inc. for
replacement of the existing stream flow and temperature gauge
(RSW-001) and temperature gauge (RSW-002) for a total amount of
$19,382 (CIP #41807); and
2. Ratifying an agreement with Domenichelli and
Associates, Inc. for stream measurements for use in calibration of
the replacement gauges in the amount of $6,770 (CIP #41807); and
3. Authorize the Director of Development Services or
designee to execute the same; and
4. Approving a budget appropriation in the amount of
$2,641 from the Sewer Enterprise Fund Contingency for Unforeseen
Expenditures for the said project (Mr. Rivas)
Resolution No. ____
Att. 1: Resolution
Att. 2: Telstar proposals to replace instrumentation
Att. 3: Domenichelli and Associates proposal to provide stream
profile data
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12.3 Adopt a Resolution Adopting Legislative Policy and Procedures for
the City of Placerville (Mr. Morris)
Resolution No. ____
Att. 1: Resolution
Att. 2: Draft Legislative Policy
Att. 3: League of California Cities Summary of Existing Policy and
Guiding Principles
13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS
• El Dorado County Transit Authority
Councilmember Wilkins & Councilmember Borelli
• El Dorado County Transportation Commission
Councilmember Borelli, Mayor Clerici, and Vice-Mayor Thomas
• LAFCO (El Dorado Local Agency Formation Commission)
Councilmember Acuna
• SACOG (Sacramento Area Council of Governments)
Mayor Clerici, Councilmember Wilkins
• Two by Two
Councilmember Borelli, Vice-Mayor Thomas
14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda
Items Requires a Majority Concurrence of the Council)
15. CITY MANAGER AND STAFF REPORTS
16. UPCOMING ITEMS
Items tentatively scheduled for the next regularly scheduled City Council meeting
of November 28, 2017, include: CalPERS Report, Water and Sewer Rate Study,
Purchase of Water Reclamation Facility Screen, Measure J Report
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Regular Meeting of the City Council of November 14, 2017 5
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17. ADJOURNMENT
The next Regular Council meeting will be held on November 28, 2017, 5:30
P.M. Closed Session; 6:00 P.M. Regular Session.
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CERTIFICATION OF AGENDA POSTING
I, Regina O’Connell, City Clerk of the City of Placerville, declare that the
foregoing Agenda for the November 14, 2017 Regular Meeting of the Placerville City
Council was posted and available for review on November 10, 2017 at the City Hall of
the City of Placerville, 3101 Center Street, Placerville, CA 95667.
The Agenda is also available on the City website at www.cityofplacerville.org
Attest: __________________________________
Regina O’Connell, City Clerk
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