City Council Meeting

CITY OF PLACERVILLE CITY COUNCIL AGENDA Regular City Council Meeting May 8, 2018 City Council Chambers – Town Hall 549 Main Street, Placerville, CA 95667 5:30 P.M. Closed Session 6:00 P.M. Open Session 2018 Wendy Thomas, Mayor Mark Acuna, Vice-Mayor Patricia Borelli, Councilmember John Clerici, Councilmember Trisha Wilkins, Councilmember NOTICE TO THE PUBLIC You are welcomed and encouraged to participate in this meeting. Public comment is taken (3 minutes maximum) on items listed on the agenda when they are called. Public Comment on items not listed on the agenda will be heard as noted on the agenda. Comments on controversial items may be limited and large groups are encouraged to select 3-5 speakers to represent the opinion of the group. Government Code 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 72 hours prior to a regular meeting. The City posts the Agenda on the City Hall window, Town Hall window, and on the City’s website: www.cityofplacerville.org. ________________________________________________________________________ Regular Meeting of the City Council of May 8, 2018 1 Visit us on “The Web” at www.cityofplacerville.org  Courtesy Announcement Before we proceed, please turn off all cellular telephones, personal pagers, and other communication devices, as a courtesy to others, and to limit interference with our audio and video broadcast equipment. Thank you for your cooperation. 5:30 P.M. CLOSED SESSION Item 1: Claimant: Paul Nielsen Agency claimed against: City of Placerville Item 2: Claimant: Cody Shearer Agency claimed against: City of Placerville ___________________________________________________________________________________ 6:00 P.M. OPEN SESSION 1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG 2. ROLL CALL: Acuna, Borelli, Clerici, Thomas, Wilkins 3. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC 3.1 Brief Comments by City Council 3.2 Union Mine High School Sports Presentation 4. CLOSED SESSION REPORT – City Attorney Driscoll 5. ADOPTION OF AGENDA 6. CEREMONIAL MATTERS 6.1 Proclamation – National Preservation Month (Mayor Thomas) 7. PUBLIC COMMENT – BRIEF – NON-AGENDA ITEMS This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. The Mayor reserves the right to limit the speaker’s time to three minutes. The Mayor will recognize you and when you come to the microphone, please state your name for the record. You are not ________________________________________________________________________ Regular Meeting of the City Council of May 8, 2018 2 Visit us on “The Web” at www.cityofplacerville.org  allowed to make personal attacks on individuals or make comments which are slanderous or which may invade an individual’s personal privacy. PLEASE GIVE ANY WRITTEN MATERIAL PRESENTED AT THE MEETING TO THE CITY CLERK FOR THE PUBLIC RECORD. 7.1 Written Communication Letter received from Gold Country Chiropractic & Spa in regards to overgrowth along Hangtown Creek Letter from Ryan Cappell, Candystrike Emporium in regards to removal of bench on Main Street. 7.2 Oral Communication Materials related to an item on this Agenda, submitted to the City Council either with or after distribution of the agenda packet, are available for public inspection in the City Clerk’s Office at City Hall, 3101 Center Street during normal business hours. 8. CONSENT CALENDAR NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise. 8.1 Approve the Minutes of the Regular City Council Meeting of April 24, 2018 (Ms. O’Connell) 8.2 Approve the Accounts Payable Register (Mr. Warren) 8.3 Approve the Payroll Register (Mr. Warren) 8.4 Adopt a resolution: 1. Approving a construction services contract with Joe Vicini, Inc. in the amount of $101,561 as part of the Woodridge Court Pavement Repair Project (CIP # 41833); and 2. Approving a $132,000 budget appropriation in Measure L Funds for the said project; and 3. Authorizing the Director of Community Services to execute said contract and negotiate any necessary Contract Change Orders for a not-to-exceed aggregate amount of $132,000. (Mr. Youel) Att. 1: Resolution 9. ITEMS PULLED FROM THE CONSENT CALENDAR ________________________________________________________________________ Regular Meeting of the City Council of May 8, 2018 3 Visit us on “The Web” at www.cityofplacerville.org 10. ORDINANCES 11. PUBLIC HEARINGS 12. DISCUSSION/ACTION ITEMS 12.1 Adopt a Resolution: 1. Approving a Consulting Services Agreement with R.E.Y. Engineers, Inc. (R.E.Y.) in an amount not to exceed $119,844 for environmental review and engineering design services for the Broadway Sidewalks Project (CIP #41606) and authorizing the City Manager to execute same; and 2. Authorizing staff to issue a Notice to Proceed to R.E.Y. Engineers, Inc. for Phase I Preliminary Engineering – Project Approval and Environmental Documentation (PA/ED) in an amount of $59,630; and 3. Approving a budget appropriation in the amount of $72,000 in Highway Safety Improvements Program (HSIP) funds for the said project; and 4. Approving a $8,000 budget appropriation from the Gas Tax Fund for the said project. Att. 1: Resolution 12.2 Adopt a Resolution: 1. Approving Amendment #3 to the consultant services agreement with Drake Haglan and Associates in an amount not to exceed $196,519.27 for additional environmental documentation and engineering tasks for the Clay Street Bridge Replacement Project (CIP #40617); and 2. Authorizing the City Manager to execute the same; and 3. Authorizing staff to issue Notice to Proceed (NTP) #3 in an amount not to exceed $196,519.27 for all tasks in Amendment #3; and 4. Approving a $202,022 budget appropriation in Highway Bridge Program funds for the said project; and 5. Approving a $278,967 budget appropriation in Regional Surface Transportation Program (RSTP) funds for the said project. Att. 1: Resolution 12.3 Adopt a resolution ratifying Contract Change Orders (CCOs) #s 1, 2, and 3 in the total aggregate amount of $46,000 with Doug Veerkamp ________________________________________________________________________ Regular Meeting of the City Council of May 8, 2018 4 Visit us on “The Web” at www.cityofplacerville.org  General Engineering, Inc. for the Western Placerville Interchange Phase 2 Project (CIP #41828) Att. 1: Resolution 13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS • El Dorado County Transit Authority Vice-Mayor Acuna & Councilmember Borelli • El Dorado County Transportation Commission Mayor Thomas, Councilmember Borelli, Councilmember Clerici • LAFCO (El Dorado Local Agency Formation Commission) Vice-Mayor Acuna • SACOG (Sacramento Area Council of Governments) Councilmember Clerici, Councilmember Borelli • Two by Two Mayor Thomas, Councilmember Clerici 14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council) 15. CITY MANAGER AND STAFF REPORTS 15.1 Receive and File El Dorado County Fire Quarterly Report (Mr. Morris) Att. 1: Fire Service Reports 16. UPCOMING ITEMS Items tentatively scheduled for the next regularly scheduled City Council meeting of May 22, 2018 include: Title VI, PPOA MOU, UCASE MOU, HdL Contract Cannabis, Clay Street Crosswalk Repair, Farmers Market, Upper Broadway Design Contract Amendment/Transit Aggreement etc., Placerville Drive Bridge Replacement Engineering Contract, , Corporation Yard Paving Project, HdL Sales Tax Reporting, LLMD Assesment Approval, Broadband Presentation 17. ADJOURNMENT ________________________________________________________________________ Regular Meeting of the City Council of May 8, 2018 5 Visit us on “The Web” at www.cityofplacerville.org  City Council Budget Workshop scheduled May 16th, 2018, 5:00 P.M. The next regularly scheduled Council meeting will be held on May 22, 2018, 5:30 P.M. Closed Session, 6:00 P.M. Regular Meeting. ________________________________________________________________ CERTIFICATION OF AGENDA POSTING I, Erin H. Strawn, Deputy City Clerk of the City of Placerville, declare that the foregoing Agenda for the May 8, 2018 Regular Meeting of the Placerville City Council was posted and available for review on May 3, 2018 at the City Hall of the City of Placerville, 3101 Center Street, Placerville, CA 95667. The Agenda is also available on the City website at www.cityofplacerville.org Attest: __________________________________ Erin H. Strawn, Debuty City Clerk ________________________________________________________________________ Regular Meeting of the City Council of May 8, 2018 6 Visit us on “The Web” at www.cityofplacerville.org