City Council Meeting
Regular MeetingPlacerville, CA · April 24, 2018
Minutes
CITY OF PLACERVILLE
CITY COUNCIL
MINUTES
Regular City Council Meeting
April 24, 2018
City Council Chambers – Town Hall
549 Main Street, Placerville, CA 95667
No Closed Session Scheduled
6:00 P.M. Open Session
NO CLOSED SESSION
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6:00 P.M. OPEN SESSION
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG
The Mayor called the meeting to order at 6:00 P.M. and The Pledge of Allegiance
to the Flag was recited.
2. ROLL CALL: Present: Acuna, Borelli, Clerici, Thomas, Wilkins
3. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC
3.1 Brief Comments by City Council
Mayor Thomas encouraged the public to volunteer at this weekend’s Rise
and Shine Community Day of Service event and thanked the City’s Public
Works department for coordinating with the volunteer teams in getting
supplies to each location and projects completed. She also thanked the
Placerville Downtown Association for putting on a very successful Girls
Night Out event on Saturday.
Councilmember Borelli stated that she had attended the El Dorado
Community Foundation’s awards dinner where community volunteers and
volunteer-run organizations were recognized. She commended El Dorado
Union High School District’s Robotics Lab, an award recipient, for their
robotics demonstration.
Vice-Mayor Acuna thanked Kathi Lishman, Charlie Basham, and the
Community Pride crew for cleaning up the Ore Cart Garden at Bedford
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Minutes of the Regular Meeting of the City Council of April 24, 2018 1
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Avenue and Highway 50. He also stated he had attended the Soroptimist
International of Placerville scholarship event and said the organization is
still providing scholarships to local high school seniors, helping to promote
women throughout the world, and has an outreach program to help women
in the community who are in need. He noted the organization will be
coordinating with the Chief of Police to create a human and sex trafficking
presentation that will soon be shared with the local elementary school.
Vice-Mayor Acuna shared details regarding the most recent public update
(#5) of the Western Placerville Interchange project, reiterating new
construction dates and closures.
Vice-Mayor Acuna requested an update from the City Manager regarding
the Clay Street Bridge Replacement Project. The City Manager stated the
City has received sixty-eight comments from the public on the
Environmental Impact Report (EIR) for the project that, once reviewed by
staff and consultants, will be brought back during the final EIR phase for
certification by the City Council. He stated staff is currently working to
organize some design workshops, which will be widely announced at a
later date.
3.2 Defensible Space Presentation – El Dorado County Fire District
Fire Marshall Brandon McCabe made a presentation and answered
questions from Council.
4. CLOSED SESSION REPORT – City Attorney Driscoll
No closed session.
5. ADOPTION OF AGENDA
It was moved by Vice-Mayor Acuna and seconded by Council Member Patty
Borelli that the City Council adopt the agenda as presented. The motion was
passed by the following vote:
AYES: Acuna, Borelli, Clerici, Thomas, Wilkins
NOES: None
ABSENT: None
ABSTAIN: None
6. CEREMONIAL MATTERS
6.1 Proclamation for Police Week, May 13-19, 2018 (Mayor Thomas)
Mayor Thomas read a proclamation and expressed gratitude to those who
serve in the Police Department. Chief Ortega presented California Police
Officer Memorial pins to the City Council.
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7. PUBLIC COMMENT – BRIEF – NON-AGENDA ITEMS
7.1 Written Communication
No written communication.
7.2 Oral Communication
Sue Rodman expressed concerns about the intersection of Cedar Ravine
and Pacific Street stating there is no visibility from the left hand turn lane.
8. CONSENT CALENDAR
NOTE: All matters listed under the Consent Calendar are considered routine
and will be enacted by one motion by roll call vote unless any member of the
Council wishes to remove an item for discussion. The reading of the full text of
all Resolutions will be waived unless a Councilmember requests otherwise.
8.1 Approve the Minutes of the Regular City Council Meeting of
April 10, 2018 (Ms. O’Connell)
The City Council approved the minutes of the regular City Council meeting
of April 10, 2018.
8.2 Approve the Accounts Payable Register (Mr. Warren)
Approved the accounts payable register.
8.3 Approve the Payroll Register (Mr. Warren)
Approved the payroll register.
8.4 Adopt a Resolution of the City Council Authorizing the Release of
Surplus Property to Bar None Auction for Sale in an Upcoming
Online Auction (Chief Ortega)
Resolution No. 8617
Adopted a resolution authorizing the release of surplus property to Bar
None Auction for sale in an upcoming online auction.
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8.5 Adopt a Resolution:
1. Authorizing Staff to Advertise Plans, Specifications, and
Contract Documents for Public Bidding for the Construction of the
Sierra Tank Bypass Project (CIP #41404); and
2. Approving the Reimbursement Agreement with El
Dorado Irrigation District (EID) in the Amount of $10,400 for the
Relocation of an Existing EID Bulk Water Meter as Part of the Said
Project; and
3. Authorizing City Manager to Execute the Same (Mr.
Rivas)
Resolution No. 8618
Adopted a resolution for the following actions:
1. Authorizing Staff to Advertise Plans, Specifications, and
Contract Documents for Public Bidding for the Construction of the Sierra
Tank Bypass Project (CIP #41404); and
2. Approving the Reimbursement Agreement with El Dorado
Irrigation District (EID) in the Amount of $10,400 for the Relocation of an
Existing EID Bulk Water Meter as Part of the Said Project; and
3. Authorizing City Manager to Execute the Same
8.6 Adopt a Resolution:
1. Accepting an Easement for Water Supply Facilities from
the Placerville Union School District for the Future Construction of
the Schnell School Road Pressure Reducing Station (PRS)
Replacement Project (CIP # 41408); and
2. Authorizing the City Engineer to Execute any
Documents Associated with said Easement; and
3. Authorizing Staff to Advertise Plans, Specifications, and
Contract Documents for Bidding for the Construction of the Schnell
School Pressure Reducing Station Replacement Project (CIP# 41408)
(Mr. Rivas)
Resolution No. 8619
Adopted a resolution for the following actions:
1. Accepting an Easement for Water Supply Facilities from the
Placerville Union School District for the Future Construction of the Schnell
School Road Pressure Reducing Station (PRS) Replacement Project (CIP #
41408); and
2. Authorizing the City Engineer to Execute any Documents
Associated with said Easement; and
3. Authorizing Staff to Advertise Plans, Specifications, and
Contract Documents for Bidding for the Construction of the Schnell School
Pressure Reducing Station Replacement Project (CIP# 41408)
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8.7 Adopt a Resolution Declaring the Intention to Provide for Annual
Levy and Collection of Assessments Pursuant to the Provisions of
Division 15, Part 2, of the Streets and Highways Code of the State of
California and Setting a Time and Place for Public Hearing Thereon
(Orchard Hill and Cottonwood Park) (Mr. Warren)
Resolution No. 8620
Adopted a resolution declaring the intention to provide for annual levy and
collection of assessments pursuant to the provisions of Division 15, Part 2,
of the Streets and Highways Code of the State of California and setting a
time and place for public hearing thereon (Orchard Hill and Cottonwood
Park).
8.8 Adopt a Resolution:
1. Approving a Fiscal Year 2018/2019 Budget
Appropriation in the amount of $178,399 in the Road Maintenance
and Rehabilitation Account Revenue Funds to Maintain and
Rehabilitate Existing Public Roadways within the City of Placerville;
and
2. Approving the Fiscal Year 2018/2019 Project List and
Directing Staff to Submit Said List to the California Transportation
Commission as Presented in Attachment “B” (Mr. Youel)
Resolution No. 8621
Adopted a resolution for the following actions:
1. Approving a Fiscal Year 2018/2019 Budget Appropriation in
the amount of $178,399 in the Road Maintenance and Rehabilitation
Account Revenue Funds to Maintain and Rehabilitate Existing Public
Roadways within the City of Placerville; and
2. Approving the Fiscal Year 2018/2019 Project List and
Directing Staff to Submit Said List to the California Transportation
Commission as Presented in Attachment “B”
Public comment was received by Sue Rodman on Item 8.5. Mayor Thomas commented
on Item 8.8 stating that Placerville will be receiving $178,399 of SB1 funds for road
improvement. It was moved by Vice Mayor Acuna and seconded by Councilmember
Clerici to approve the Consent Calendar as presented. The motion was passed by the
following vote:
AYES: Acuna, Borelli, Clerici, Thomas, Wilkins
NOES: None
ABSENT: None
ABSTAIN: None
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Minutes of the Regular Meeting of the City Council of April 24, 2018 5
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9. ITEMS PULLED FROM THE CONSENT CALENDAR
No items were pulled from the consent calendar.
10. ORDINANCES
No ordinances were scheduled.
11. PUBLIC HEARINGS
No public hearings were scheduled.
12. DISCUSSION/ACTION ITEMS
12.1 Acknowledge and File the Annual Financial Report and Independent
Auditors’ Report for Fiscal Year 2016/2017 (Mr. Warren)
Presentation from Ken Pun (CPA) of The Pun Group. Presented an overview
of the 2016/2017 City audit report & responded to council questions.
13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS
• El Dorado County Transit Authority
No Meeting
• El Dorado County Transportation Commission
No Meeting
• LAFCO (El Dorado Local Agency Formation Commission)
No Meeting
• SACOG (Sacramento Area Council of Governments)
Councilmember Clerici was absent.
• Two by Two
No Meeting
14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda
Items Requires a Majority Concurrence of the Council)
No requests were made.
15. CITY MANAGER AND STAFF REPORTS
No Ciy Manager and Staff reports.
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Minutes of the Regular Meeting of the City Council of April 24, 2018 6
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16. UPCOMING ITEMS
Items tentatively scheduled for the next regularly scheduled City Council meeting
of May 8, 2018 include: Union Mine High School Sports Presentation, Placerville
Station II Utility Agreement, Title VI, Broadway Sidewalk Design Contract, Clay
Street/Drake Haglan Amendment, and Western Placerville Interchange Phase II
Contract Change Orders 1-4.
17. ADJOURNMENT @ 7:20 P.M.
The next regularly scheduled Council meeting will be held on May 8, 2018,
5:30 P.M. Closed Session, 6:00 P.M. Regular Meeting.
Regina O’Connell, City Clerk
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Minutes of the Regular Meeting of the City Council of April 24, 2018 7
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Agenda
CITY OF PLACERVILLE
CITY COUNCIL AGENDA
Regular City Council Meeting
April 24, 2018
City Council Chambers – Town Hall
549 Main Street, Placerville, CA 95667
No Closed Session Scheduled
6:00 P.M. Open Session
2018
Wendy Thomas, Mayor
Mark Acuna, Vice-Mayor
Patricia Borelli, Councilmember
John Clerici, Councilmember
Trisha Wilkins, Councilmember
NOTICE TO THE PUBLIC
You are welcomed and encouraged to participate in this meeting. Public comment is
taken (3 minutes maximum) on items listed on the agenda when they are called.
Public Comment on items not listed on the agenda will be heard as noted on the
agenda. Comments on controversial items may be limited and large groups are
encouraged to select 3-5 speakers to represent the opinion of the group.
Government Code 54950 (The Brown Act) requires that a brief description of each
item to be transacted or discussed be posted at least 72 hours prior to a regular
meeting. The City posts the Agenda on the City Hall window and on the City’s
website: www.cityofplacerville.org.
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Regular Meeting of the City Council of April 24, 2018 1
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Courtesy Announcement
Before we proceed, please turn off all cellular telephones, personal pagers, and other
communication devices, as a courtesy to others, and to limit interference with our
audio and video broadcast equipment. Thank you for your cooperation.
NO CLOSED SESSION
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6:00 P.M. OPEN SESSION
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG
2. ROLL CALL: Acuna, Borelli, Clerici, Thomas, Wilkins
3. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC
3.1 Brief Comments by City Council
3.2 Defensible Space Presentation – El Dorado County Fire District
4. CLOSED SESSION REPORT – City Attorney Driscoll
5. ADOPTION OF AGENDA
6. CEREMONIAL MATTERS
6.1 Proclamation for Police Week, May 13-19, 2018 (Mayor Thomas)
7. PUBLIC COMMENT – BRIEF – NON-AGENDA ITEMS
This portion of the meeting is reserved for persons wishing to address the
Council on any matter not on the Agenda that is within the subject matter
jurisdiction of the City Council. State law prohibits the Council from acting on
items not listed on the Agenda except by special action of the City Council
under specified circumstances. The Mayor reserves the right to limit the
speaker’s time to three minutes. The Mayor will recognize you and when you
come to the microphone, please state your name for the record. You are not
allowed to make personal attacks on individuals or make comments which are
slanderous or which may invade an individual’s personal privacy.
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Regular Meeting of the City Council of April 24, 2018 2
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PLEASE GIVE ANY WRITTEN MATERIAL PRESENTED AT THE MEETING
TO THE CITY CLERK FOR THE PUBLIC RECORD.
7.1 Written Communication
7.2 Oral Communication
Materials related to an item on this Agenda, submitted to the City Council
either with or after distribution of the agenda packet, are available for public
inspection in the City Clerk’s Office at City Hall, 3101 Center Street during
normal business hours.
8. CONSENT CALENDAR
NOTE: All matters listed under the Consent Calendar are considered routine
and will be enacted by one motion by roll call vote unless any member of the
Council wishes to remove an item for discussion. The reading of the full text of
all Resolutions will be waived unless a Councilmember requests otherwise.
8.1 Approve the Minutes of the Regular City Council Meeting of
April 10, 2018 (Ms. O’Connell)
8.2 Approve the Accounts Payable Register (Mr. Warren)
8.3 Approve the Payroll Register (Mr. Warren)
8.4 Adopt a Resolution of the City Council Authorizing the Release of
Surplus Property to Bar None Auction for Sale in an Upcoming
Online Auction (Chief Ortega)
Att. 1: Resolution
Att. 2: Surplus Property List
Att. 3: Bar None Contract
8.5 Adopt a Resolution:
1. Authorizing Staff to Advertise Plans, Specifications, and
Contract Documents for Public Bidding for the Construction of the
Sierra Tank Bypass Project (CIP #41404); and
2. Approving the Reimbursement Agreement with El
Dorado Irrigation District (EID) in the Amount of $10,400 for the
Relocation of an Existing EID Bulk Water Meter as Part of the Said
Project; and
3. Authorizing City Manager to Execute the Same (Mr.
Rivas)
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Regular Meeting of the City Council of April 24, 2018 3
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Att. 1: Resolution
Att. 2: Design and Construction Responsibility and Reimbursement
Agreement – City of Placerville & EID
8.6 Adopt a Resolution:
1. Accepting an Easement for Water Supply Facilities from
the Placerville Union School District for the Future Construction of
the Schnell School Road Pressure Reducing Station (PRS)
Replacement Project (CIP # 41408); and
2. Authorizing the City Engineer to Execute any
Documents Associated with said Easement; and
3. Authorizing Staff to Advertise Plans, Specifications, and
Contract Documents for Bidding for the Construction of the Schnell
School Pressure Reducing Station Replacement Project (CIP# 41408)
(Mr. Rivas)
Att. 1: Resolution
Att. 2: Grant of Easement – Placerville Union School District
(3/6/2018)
8.7 Adopt a Resolution Declaring the Intention to Provide for Annual
Levy and Collection of Assessments Pursuant to the Provisions of
Division 15, Part 2, of the Streets and Highways Code of the State of
California and Setting a Time and Place for Public Hearing Thereon
(Orchard Hill and Cottonwood Park) (Mr. Warren)
Att. 1: Resolution
Att. 2: Orchard Hill LLMD Fiscal Year 2018/19 Engineer’s Report
Att. 3: Cottonwood Park Subdivision Fiscal Year 2018/19
Engineer’s Report
8.8 Adopt a Resolution:
1. Approving a Fiscal Year 2018/2019 Budget
Appropriation in the amount of $178,399 in the Road Maintenance
and Rehabilitation Account Revenue Funds to Maintain and
Rehabilitate Existing Public Roadways within the City of Placerville;
and
2. Approving the Fiscal Year 2018/2019 Project List and
Directing Staff to Submit Said List to the California Transportation
Commission as Presented in Attachment “B” (Mr. Youel)
Att. A: Resolution
Att. B: Project List
9. ITEMS PULLED FROM THE CONSENT CALENDAR
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Regular Meeting of the City Council of April 24, 2018 4
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10. ORDINANCES
11. PUBLIC HEARINGS
12. DISCUSSION/ACTION ITEMS
12.1 Acknowledge and File the Annual Financial Report and Independent
Auditors’ Report for Fiscal Year 2016/2017 (Mr. Warren)
Att. 1: Annual Financial Report and Independent Auditors’
Report For the Year Ended June 30, 2017
Att. 2: Presentation
13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS
• El Dorado County Transit Authority
Vice-Mayor Acuna & Councilmember Borelli
• El Dorado County Transportation Commission
Mayor Thomas, Councilmember Borelli, Councilmember Clerici
• LAFCO (El Dorado Local Agency Formation Commission)
Vice-Mayor Acuna
• SACOG (Sacramento Area Council of Governments)
Councilmember Clerici, Councilmember Borelli
• Two by Two
Mayor Thomas, Councilmember Clerici
14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda
Items Requires a Majority Concurrence of the Council)
15. CITY MANAGER AND STAFF REPORTS
16. UPCOMING ITEMS
Items tentatively scheduled for the next regularly scheduled City Council meeting
of May 8, 2018 include: Union Mine High School Sports Presentation, Placerville
Station II Utility Agreement, Title VI, Broadway Sidewalk Design Contract, Clay
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Regular Meeting of the City Council of April 24, 2018 5
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Street/Drake Haglan Amendment, and Western Placerville Interchange Phase II
Contract Change Orders 1-4.
17. ADJOURNMENT
The next regularly scheduled Council meeting will be held on May 8, 2018,
5:30 P.M. Closed Session, 6:00 P.M. Regular Meeting.
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CERTIFICATION OF AGENDA POSTING
I, Regina O’Connell, City Clerk of the City of Placerville, declare that the
foregoing Agenda for the April 24, 2018 Regular Meeting of the Placerville City
Council was posted and available for review on April 20, 2018 at the City Hall of the
City of Placerville, 3101 Center Street, Placerville, CA 95667.
The Agenda is also available on the City website at www.cityofplacerville.org
Attest: __________________________________
Regina O’Connell, City Clerk
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Regular Meeting of the City Council of April 24, 2018 6
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