City Council Meeting
Regular MeetingPlacerville, CA · November 27, 2018
Minutes
CITY OF PLACERVILLE
CITY COUNCIL
MINUTES
Regular City Council Meeting
November 27, 2018
City Council Chambers – Town Hall
549 Main Street, Placerville, CA 95667
5:00 P.M. Closed Session
6:00 P.M. Open Session
5:00 P.M. CLOSED SESSION
Item 1: Public Employment Performance Evaluation
(Government Code §54957)
City Manager
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6:00 P.M. OPEN SESSION
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG
The Mayor called the meeting to order at 6:01 P.M. and The Pledge of Allegiance
to the Flag was recited.
2. ROLL CALL: Present: Acuna, Borelli, Clerici, Saragosa, Thomas
3. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC
3.1 Brief Comments by City Council
Mayor Thomas commented on her enjoyment of the community holiday traditions
and reminded the public of the Hangtown Christmas Parade. She acknowledged
the efforts of the community in helping raise money for the victims of the Camp
Fire and said the rotary fundraiser at the fairgrounds was a success, raising
approximately $85,000 for the cause and a fundraiser she and her husband
started through the El Dorado Community Foundation is reaching close to
$80,000. The Chief of Police commended officers Cannon, Robinson, and
Zacarias for volunteering their services over the Thanksgiving holiday to help the
Paradise fire victims.
Councilmember Clerici noted that his son, a police officer with the City of
Sausalito, was detailed to assist the residents of Paradise. He added that he is
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working with a group of consultants who have offered to lend their services, free
of charge, to the victims of the Camp Fire.
Councilmember Saragosa shared his pleasure in seeing such vast community
support for the Paradise tragedy and thanked the Police Department for sending
officers to assist those in need.
Councilmember Borelli said she attended the Daughters of the Revolution’s High
Tea event and presented a proclamation on behalf of the City Council.
Vice-Mayor Acuna, on behalf of the community, thanked Mayor Thomas and
Councilmember-elect Dennis Thomas for their constant public outreach efforts in
order to reach the $100,000 donation challenge they started. He also said he
intends to bring forward a summary of the outcome of the City’s traffic calming
attempts on Clay Street during the Apple Hill rush. Vice-Mayor Acuna
acknowledged the Mayor of Oroville for her efforts in increasing awareness of the
City’s currently under-utilized community resource center and encouraged the
public to share the information with those they know are in need. He also
announced the appointment of Barbara Raines to the Planning Commission,
which took place earlier this evening.
4. CLOSED SESSION REPORT – City Attorney Driscoll
The City Attorney stated no reportable action was taken in Closed Session.
5. ADOPTION OF AGENDA
It was moved by Councilmember Clerici and seconded by Councilmember Borelli
that the City Council adopt the agenda as presented. The motion was passed by
the following vote:
AYES: Acuna, Borelli, Clerici, Thomas, Saragosa
NOES: None
ABSENT: None
ABSTAIN: None
6. CEREMONIAL MATTERS
6.1 Proclamation Honoring Jeff and Ron Thompson (Mayor Thomas)
Mayor Thomas read the proclamation and presented it to Jeff Thompson (Ron
Thompson was unable to attend the meeting). In addition to recognizing the
Thompson’s for their significant service to the City and community, she noted a
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generous donation had been received from the Thompson’s in support of the
Camp Fire relief fundraising efforts.
7. PUBLIC COMMENT – BRIEF – NON-AGENDA ITEMS
7.1 Written Communication
No items of written communication were received.
7.2 Oral Communication
Oral communication was received from Mickey Kaiserman regarding public
outreach on fire prevention, from Sue Rodman regarding defensible space and
the need to increase code enforcement, and from Kirk Smith with questions
regarding the Courthouse reuse request for proposals.
8. CONSENT CALENDAR
8.1 Approve the Minutes of the Regular City Council Meeting of
November 13, 2018 (Ms. O’Connell)
Approved the Minutes of the regular City Council meeting of November 13, 2018.
8.2 Approve the Accounts Payable Register (Mr. Warren)
Approved the Accounts Payable Register.
8.3 Approve the Payroll Register (Mr. Warren)
Approved the Payroll Register.
No public comment was received on the Consent Calendar. It was moved by
Councilmember Clerici and seconded by Councilmember Borelli that the City
Council approve the Consent Calendar as presented. The motion was passed by
the following roll-call vote:
AYES: Acuna, Borelli, Clerici, Thomas, Saragosa
NOES: None
ABSENT: None
ABSTAIN: None
9. ITEMS PULLED FROM THE CONSENT CALENDAR
No items were pulled from the Consent Calendar.
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10. ORDINANCES
No ordinances were scheduled.
11. PUBLIC HEARINGS
11.1 Consideration of Planning Commission recommendations for
General Plan Amendment (GPA) 18-01, Conditional Use Permit (CUP)
18-01, and Site Plan Review (SPR) 18-02 for Niemann’s Auto Touch
located at 136 Forni Road; to:
1. Adopt Resolution No._______ adopting Initial Study/Mitigated
Negative Declaration/Mitigation Monitoring and Reporting
Plan and approving GPA 18-01; and
2. Make findings and approve CUP 18-01; and
3. Make findings and approve SPR 18-02 (Mr. Rivas)
Resolution No. 8679
The Director of Development Services explained the item and responded to Council
questions. Applicants Steve Niemann and Jim Dillingham were invited to address
the Council. Public comment was received from Trevor Van Cleave. Following
Council discussion, it was moved by Vice-Mayor Acuna and seconded by
Councilmember Clerici that the City Council approve Conditional Use Permit 18
01, approve Site Plan Review 18-02, and adopt a resolution for the following
actions:
1. Adopt the Initial Study/Mitigated Negative Declaration/Mitigation
Monitoring Plan for Establishment of an Auto Detailing Service Use
located at 136 Forni Road, APN 325-310-99; and approve General Plan
Amendment 18-01 to change the commercial land use designation text
by removing the exclusion of auto sales and services from permitted
uses.
The motion was passed by the following roll-call vote:
AYES: Acuna, Borelli, Clerici, Thomas, Saragosa
NOES: None
ABSENT: None
ABSTAIN: None
12. DISCUSSION/ACTION ITEMS
12.1 Adopt a Resolution:
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1. Approving revised job descriptions for the Director of
Community Services, Director of Public Works, Director of
Development Services, City Engineer, and the Assistant City
Manager/Director of Finance positions and authorizing staff to
proceed with the associated personnel changes; and
2. Approving and affirming a new salary schedule effective
December 29, 2018 (Mr. Morris)
Resolution No. 8680
The City Manager explained the item and responded to Council questions. Public
comment was received from Sue Taylor and Kirk Smith. Vice-Mayor Acuna
remarked on the absence of the City Attorney position on the organizational
chart. Following Council discussion, it was moved by Mayor Thomas and
seconded by Councilmember Clerici to add the City Attorney position to the
organizational chart and adopt a resolution for the following actions:
1. Approving revised job descriptions for the Director of Community
Services, Director of Public Works, Director of Development Services,
City Engineer, and the Assistant City Manager/Director of Finance
positions and authorizing staff to proceed with the associated personnel
changes; and
2. Approving and affirming a new salary schedule effective December 29,
2018
The motion was passed by the following roll-call vote:
AYES: Acuna, Borelli, Clerici, Thomas, Saragosa
NOES: None
ABSENT: None
ABSTAIN: None
12.2 Adopt Revisions to the City Council Handbook (Mr. Morris)
The City Manager presented the item. No public comment was received. Vice-
Mayor Acuna suggested additional revisions to the handbook be considered.
Following Council discussion, it was moved by Mayor Thomas and seconded by
Councilmember Borelli that the City Council adopt the City Council Handbook
with revisions as recommended by Staff and Vice-Mayor Acuna. The motion was
passed by the following vote:
AYES: Acuna, Borelli, Clerici, Thomas, Saragosa
NOES: None
ABSENT: None
ABSTAIN: None
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12.3 Adopt a Resolution approving a $5,000 budget appropriation from
the General Fund Contingency for Unforeseen Expenditures for the
City Manager to participate in the 2019 American Leadership Forum
(Mr. Morris)
Resolution No. 8681
The City Manager presented the item. Public comment was received from Kirk
Smith and Dennis Thomas. Following Council discussion, it was moved by
Mayor Thomas and seconded by Councilmember Clerici that the City Council
adopt a resolution approving a $5,000 budget appropriation from the General
Fund Contingency for Unforeseen Expenditures for the City Manager to
participate in the 2019 American Leadership Forum. The motion was passed by
the following vote:
AYES: Acuna, Borelli, Clerici, Thomas, Saragosa
NOES: None
ABSENT: None
ABSTAIN: None
12.4 Adopt a Resolution:
1. Approving a budget appropriation from the General Fund
Contingency for Unforeseen Expenditures in the amount of
$67,966 for equipment as shown on Attachment “A”; and
2. Approving a budget appropriation from the Sewer Enterprise
Fund unrestricted fund balance in the amount of $5,066 for
equipment as shown on Attachment “A”; and
3. Approving a budget appropriation from the Water Enterprise
Fund unrestricted fund balance in the amount of $5,066 for
equipment as shown on Attachment “A”; and
4. Authorizing the Director of Finance to obtain financing
options for $258,030 in additional equipment as shown in
Attachment “A”; and
5. Directing staff to return to the City Council after the Mid-Year
Budget Report is completed to identify funding options for the
remainder of the Fiscal Year 2018/2019 equipment
replacement needs. (Mr. Warren)
Resolution No. 8682
The City Manager summarized the item and responded to Council questions.
Public comment was received from Sue Rodman. Following Council discussion,
it was moved by Councilmember Borelli and seconded by Councilmember Clerici
that the City Council adopt a resolution for the following actions:
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1. Approving a budget appropriation from the General Fund
Contingency for Unforeseen Expenditures in the amount of $67,966
for equipment as shown on Attachment “A”; and
2. Approving a budget appropriation from the Sewer Enterprise Fund
unrestricted fund balance in the amount of $5,066 for equipment as
shown on Attachment “A”; and
3. Approving a budget appropriation from the Water Enterprise Fund
unrestricted fund balance in the amount of $5,066 for equipment as
shown on Attachment “A”; and
4. Authorizing the Director of Finance to obtain financing options for
$258,030 in additional equipment as shown in Attachment “A”; and
5. Directing staff to return to the City Council after the Mid-Year Budget
Report is completed to identify funding options for the remainder of
the Fiscal Year 2018/2019 equipment replacement needs
The motion was passed by the following roll-call vote:
AYES: Acuna, Borelli, Clerici, Thomas, Saragosa
NOES: None
ABSENT: None
ABSTAIN: None
12.5 Acknowledge and file the Measure J Fund financial report for the
quarter ended September 30, 2018 (Mr. Warren)
This item was acknowledged and filed.
13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS
• El Dorado County Transit Authority
No meeting.
• El Dorado County Transportation Commission
No meeting.
• LAFCO (El Dorado Local Agency Formation Commission)
No meeting.
• SACOG (Sacramento Area Council of Governments)
No report.
• Two by Two
Issues of homelessness were discussed as well as fire evacuation and
emergency services coordination.
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14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda
Items Requires a Majority Concurrence of the Council)
No requests for future agenda items.
15. CITY MANAGER AND STAFF REPORTS
15.1 Clay Street Environmental Impact Report Status Update (Mr. Rivas)
(Verbal Report)
The City Engineer provided an update on the status of the Environmental Impact
Report stating additional cultural resource analysis is underway to be compliant
with National Register Bulletin 15.
16. UPCOMING ITEMS
Items tentatively scheduled for the next regularly scheduled City Council meeting
of December 11, 2018 include: Blairs Lane Bridge Project Notice of Completion,
Schnell School Pressure Reducing Station, Measure H/L Status Update
17. ADJOURNMENT @ 8:02 P.M.
The next regularly scheduled City Council meeting will be held on December
11, 2018, 5:30 P.M. Closed Session, 6:00 P.M. Appreciation Reception, 6:30
P.M. Regular Meeting.
Regina O’Connell, City Clerk
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Agenda
CITY OF PLACERVILLE
CITY COUNCIL AGENDA
Regular City Council Meeting
November 27, 2018
City Council Chambers – Town Hall
549 Main Street, Placerville, CA 95667
5:00 P.M. Closed Session
6:00 P.M. Open Session
2018
Wendy Thomas, Mayor
Mark Acuna, Vice-Mayor
Patricia Borelli, Councilmember
John Clerici, Councilmember
Michael Saragosa, Councilmember
NOTICE TO THE PUBLIC
You are welcomed and encouraged to participate in this meeting. Public comment is
taken (3 minutes maximum) on items listed on the agenda when they are called.
Public Comment on items not listed on the agenda will be heard as noted on the
agenda. Comments on controversial items may be limited and large groups are
encouraged to select 3-5 speakers to represent the opinion of the group.
Government Code 54950 (The Brown Act) requires that a brief description of each
item to be transacted or discussed be posted at least 72 hours prior to a regular
meeting. The City posts the Agenda on the City Hall window, Town Hall window, and
on the City’s website: www.cityofplacerville.org.
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Regular Meeting of the City Council of November 27, 2018 1
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Courtesy Announcement
Before we proceed, please turn off all cellular telephones, personal pagers, and other
communication devices, as a courtesy to others, and to limit interference with our
audio and video broadcast equipment. Thank you for your cooperation.
5:00 P.M. CLOSED SESSION
Item 1: Public Employment Performance Evaluation
(Government Code §54957)
City Manager
__________________________________________________________________________________
6:00 P.M. OPEN SESSION
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG
2. ROLL CALL: Acuna, Borelli, Clerici, Saragosa, Thomas
3. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC
3.1 Brief Comments by City Council
4. CLOSED SESSION REPORT – City Attorney Driscoll
5. ADOPTION OF AGENDA
6. CEREMONIAL MATTERS
6.1 Proclamation Honoring Jeff and Ron Thompson (Mayor Thomas)
7. PUBLIC COMMENT – BRIEF – NON-AGENDA ITEMS
This portion of the meeting is reserved for persons wishing to address the
Council on any matter not on the Agenda that is within the subject matter
jurisdiction of the City Council. State law prohibits the Council from acting on
items not listed on the Agenda except by special action of the City Council
under specified circumstances. The Mayor reserves the right to limit the
speaker’s time to three minutes. The Mayor will recognize you and when you
come to the microphone, please state your name for the record. You are not
allowed to make personal attacks on individuals or make comments which are
slanderous or which may invade an individual’s personal privacy.
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PLEASE GIVE ANY WRITTEN MATERIAL PRESENTED AT THE MEETING
TO THE CITY CLERK FOR THE PUBLIC RECORD.
7.1 Written Communication
7.2 Oral Communication
Materials related to an item on this Agenda, submitted to the City Council
either with or after distribution of the agenda packet, are available for public
inspection in the City Clerk’s Office at City Hall, 3101 Center Street during
normal business hours.
8. CONSENT CALENDAR
NOTE: All matters listed under the Consent Calendar are considered routine
and will be enacted by one motion by roll call vote unless any member of the
Council wishes to remove an item for discussion. The reading of the full text of
all Resolutions will be waived unless a Councilmember requests otherwise.
8.1 Approve the Minutes of the Regular City Council Meeting of
November 13, 2018 (Ms. O’Connell)
8.2 Approve the Accounts Payable Register (Mr. Warren)
8.3 Approve the Payroll Register (Mr. Warren)
9. ITEMS PULLED FROM THE CONSENT CALENDAR
10. ORDINANCES
11. PUBLIC HEARINGS
11.1 Consideration of Planning Commission recommendations for
General Plan Amendment (GPA) 18-01, Conditional Use Permit (CUP)
18-01, and Site Plan Review (SPR) 18-02 for Niemann’s Auto Touch
located at 136 Forni Road; to:
1. Adopt Resolution No._______ adopting Initial Study/Mitigated
Negative Declaration/Mitigation Monitoring and Reporting
Plan and approving GPA 18-01; and
2. Make findings and approve CUP 18-01; and
3. Make findings and approve SPR 18-02 (Mr. Rivas)
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Exh. A: Planning Commission Staff Report (A-1) and Applicant
Submittal Package (A-2)
Exh. B: Draft November 6, 2018 Planning Commission Regular
Meeting Minutes
Exh. C: Initial Study/Mitigated Negative Declaration/Mitigation
Monitoring and Reporting Plan for Niemann’s Auto Touch
located at 136 Forni Road – GPA 18-01, CUP 18-01, SPR 18-
02 –
Exh. D: Resolution No. _____ approving Initial Study/Mitigated
Negative Declaration Niemann’s Auto Touch located at 136
Forni Road - GPA 18-01, CUP 18-01, SPR 18-02, and
approving the amendment to Part I. General Plan Land
Use/Circulation Diagrams And Standards of the General
Plan Policy Document
12. DISCUSSION/ACTION ITEMS
12.1 Adopt a Resolution:
1. Approving revised job descriptions for the Director of
Community Services, Director of Public Works, Director of
Development Services, City Engineer, and the Assistant City
Manager/Director of Finance positions and authorizing staff to
proceed with the associated personnel changes; and
2. Approving and affirming a new salary schedule effective
December 29, 2018 (Mr. Morris)
Att. 1: Resolution
Att. 2: Organizational Chart
Att. 3: Director of Community Services Job Description
Att. 4: Director of Public Works Job Description
Att. 5: Director of Development Services Job Description
Att. 6: City Engineer Job Description
Att. 7: Assistant City Manager/Director of Finance
Att. 8: Revised Salary Schedule
12.2 Adopt revisions to the City Council Handbook (Mr. Morris)
Att. 1: City Council Handbook
12.3 Adopt a Resolution approving a $5,000 budget appropriation from
the General Fund Contingency for Unforeseen Expenditures for the
City Manager to participate in the 2019 American Leadership Forum
(Mr. Morris)
Att. 1: Resolution
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12.4 Adopt a Resolution:
1. Approving a budget appropriation from the General Fund
Contingency for Unforeseen Expenditures in the amount of
$67,966 for equipment as shown on Attachment “A”; and
2. Approving a budget appropriation from the Sewer Enterprise
Fund unrestricted fund balance in the amount of $5,066 for
equipment as shown on Attachment “A”; and
3. Approving a budget appropriation from the Water Enterprise
Fund unrestricted fund balance in the amount of $5,066 for
equipment as shown on Attachment “A”; and
4. Authorizing the Director of Finance to obtain financing
options for $258,030 in additional equipment as shown in
Attachment “A”; and
5. Directing staff to return to the City Council after the Mid-Year
Budget Report is completed to identify funding options for the
remainder of the Fiscal Year 2018/2019 equipment
replacement needs. (Mr. Warren)
Att. 1: Resolution
Att. 2: Urgent Items
Att. 3: Equipment Replacement List
12.5 Acknowledge and file the Measure J Fund financial report for the
quarter ended September 30, 2018 (Mr. Warren)
13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS
• El Dorado County Transit Authority
Vice-Mayor Acuna & Councilmember Borelli
• El Dorado County Transportation Commission
Mayor Thomas, Councilmember Borelli, Councilmember Clerici
• LAFCO (El Dorado Local Agency Formation Commission)
Vice-Mayor Acuna
• SACOG (Sacramento Area Council of Governments)
Councilmember Clerici, Councilmember Borelli
• Two by Two
Mayor Thomas, Councilmember Clerici
14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda
Items Requires a Majority Concurrence of the Council)
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Regular Meeting of the City Council of November 27, 2018 5
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15. CITY MANAGER AND STAFF REPORTS
15.1 Clay Street Environmental Impact Report Status Update (Mr. Rivas)
(Verbal Report)
16. UPCOMING ITEMS
Items tentatively scheduled for the next regularly scheduled City Council meeting
of December 11, 2018 include: Blairs Lane Bridge Project Notice of Completion,
Schnell School Pressure Reducing Station, Measure H/L Status Update,
17. ADJOURNMENT
The next regularly scheduled City Council meeting will be held on December
11, 2018, 5:30 P.M. Closed Session, 6:00 P.M. Appreciation Reception, 6:30
P.M. Regular Meeting.
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CERTIFICATION OF AGENDA POSTING
I, Regina O’Connell, City Clerk of the City of Placerville, declare that the
foregoing Agenda for the November 27, 2018, Regular Meeting of the Placerville City
Council was posted and available for review on November 21, 2018 at the City Hall of
the City of Placerville, 3101 Center Street, Placerville, CA 95667.
The Agenda is also available on the City website at www.cityofplacerville.org
Attest: __________________________________
Regina O’Connell, City Clerk
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