City Council Meeting

CITY OF PLACERVILLE CITY COUNCIL AGENDA Regular City Council Meeting December 11, 2018 City Council Chambers – Town Hall 549 Main Street, Placerville, CA 95667 5:30 P.M. Closed Session 6:00 P.M. Appreciation Reception 6:30 P.M. Open Session 2018 Wendy Thomas, Mayor Mark Acuna, Vice-Mayor Patricia Borelli, Councilmember John Clerici, Councilmember Michael Saragosa, Councilmember NOTICE TO THE PUBLIC You are welcomed and encouraged to participate in this meeting. Public comment is taken (3 minutes maximum) on items listed on the agenda when they are called. Public Comment on items not listed on the agenda will be heard as noted on the agenda. Comments on controversial items may be limited and large groups are encouraged to select 3-5 speakers to represent the opinion of the group. Government Code 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 72 hours prior to a regular meeting. The City posts the Agenda on the City Hall window and on the City’s website: www.cityofplacerville.org. ________________________________________________________________________ Regular Meeting of the City Council of December 11, 2018 1 Visit us on “The Web” at www.cityofplacerville.org  Courtesy Announcement Before we proceed, please turn off all cellular telephones, personal pagers, and other communication devices, as a courtesy to others, and to limit interference with our audio and video broadcast equipment. Thank you for your cooperation. 5:30 P.M. CLOSED SESSION Item 1: Conference with Labor Negotiators – Patrick Clark, Cleve Morris, Dave Warren (Government Code § 54957.6) Bargaining Unit: Local 39 Item 2: Conference with Legal Counsel – Existing Litigation (Government Code § 54956.95) Claimant: John Meuser, Claim No.: NCWA-556942 Agency Claimed Against: City of Placerville ___________________________________________________________________________________ 6:00 P.M. APPRECIATION RECEPTION The public is invited to attend this appreciation reception to recognize incoming and outgoing Council members, employees with service anniversaries, and retirees. 6:30 P.M. OPEN SESSION 1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG 2. ROLL CALL: Acuna, Borelli, Clerici, Saragosa, Thomas 3. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC 3.1 Brief Comments by City Council 4. CLOSED SESSION REPORT – City Attorney Driscoll 5. ADOPTION OF AGENDA 6. CEREMONIAL MATTERS 6.1 Employee Service Recognition (Mr. Morris) ________________________________________________________________________ Regular Meeting of the City Council of December 11, 2018 2 Visit us on “The Web” at www.cityofplacerville.org  6.2 Employee Retirements Recognition (Mr. Morris) 6.3 State of the City Address (Mayor Thomas) 6.4 Recognition for Outgoing Council Members (Mr. Morris) 6.5 Acknowledge and file the Official Final Election Report of the November 6, 2018 General Election, dated December 4, 2018 (Ms. O’Connell) Att. 1: Official Final Report of the November 6, 2018 General Election 6.6 Adoption of a Resolution Accepting the Certification of the Canvass of Ballots by El Dorado County Registrar of Voters for the November 6, 2018 Election (Ms. O’Connell) Att. 1: Resolution 6.7 Oath of Allegiance for Public Officers and Employees, as Required by Article 20, Section 3, California Constitution and Chapter 8, Division 4, Title I of the California Government Code (Ms. O’Connell) 7. PUBLIC COMMENT – BRIEF – NON-AGENDA ITEMS This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. The Mayor reserves the right to limit the speaker’s time to three minutes. The Mayor will recognize you and when you come to the microphone, please state your name for the record. You are not allowed to make personal attacks on individuals or make comments which are slanderous or which may invade an individual’s personal privacy. PLEASE GIVE ANY WRITTEN MATERIAL PRESENTED AT THE MEETING TO THE CITY CLERK FOR THE PUBLIC RECORD. 7.1 Written Communication 7.2 Oral Communication Materials related to an item on this Agenda, submitted to the City Council either with or after distribution of the agenda packet, are available for public inspection in the City Clerk’s Office at City Hall, 3101 Center Street during normal business hours. ________________________________________________________________________ Regular Meeting of the City Council of December 11, 2018 3 Visit us on “The Web” at www.cityofplacerville.org 8. CONSENT CALENDAR NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise. 8.1 A.) Approve the Minutes of the Regular City Council Meeting of November 27, 2018 (Ms. O’Connell) B.) Approve the Minutes of the Special Meeting of the City Council of November 27, 2018 (Ms. O’Connell) 8.2 Approve the Accounts Payable Register (Mr. Warren) 8.3 Approve the Payroll Register (Mr. Warren) 8.4 Request for Cancellation of December 25, 2018, City Council Meeting (Ms. O’Connell) 8.5 Authorizing the Execution of an Employment Agreement with Rebecca Neves as City Engineer and Rick Ferriera as Director of Public Works (Mr. Morris) Att. 1: Resolution Att. 2: Employment Agreements 8.6 Adopt a Resolution Approving and Affirming a New Salary Schedule effective December 29, 2018 (Mr. Youel) Att. 1: Resolution Att. 2: Draft Salary Schedule 8.7 Adopt a Resolution: 1.) Declaring power tools, hand tools, and miscellaneous items identified in Attachment ”A” as surplus City property; and 2.) Authorizing the Director of Community Services to execute the sale of the surplus property to the highest responsible bidder; and 3.) Authorizing City staff to dispose of any unsold surplus property to either Snowline Hospice or El Dorado Disposal; and 4.) Authorizing the Director of Community Services to execute all necessary documents for the sale or disposal of surplus property; and ________________________________________________________________________ Regular Meeting of the City Council of December 11, 2018 4 Visit us on “The Web” at www.cityofplacerville.org  5.) Authorizing the proceeds of the sale to be deposited into the Gold Bug Park Reserve (Mr. Youel) Att. 1: Resolution 9. ITEMS PULLED FROM THE CONSENT CALENDAR 10. ORDINANCES 11. PUBLIC HEARINGS 12. DISCUSSION/ACTION ITEMS 12.1 Adopt a Resolution: 1. Approving Contract Change Order (CCO) # 1 in the total amount of $1,607.94 with C.E. Cox Engineering, Inc. for the Schnell School Road Pressure Reducing Station (PRS) Relocation Project (CIP #41408); and 2. Authorizing the City Engineer to execute a Notice of Completion and instructing the City Clerk to record said Notice with the El Dorado County Recorder’s Office for the Schnell School Road PRS Relocation Project (CIP #41408); and 3. Authorizing the Director of Finance to release all remaining retention being held for construction security, not more than sixty (60) days after the Notice of Completion filing for the said Project, per Public Contract Code 7107(c) (Mr. Rivas) Att. 1: Resolution Att. 2: CCO #1 Att. 3: Draft Notice of Completion 12.2 Adopt a Resolution: 1. Finding the Broadway Sidewalks project (CIP #41606) Categorically Exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15301 and 15303 of the CEQA Guidelines and direct staff to file the Notice of Exemption with the El Dorado County Recorder’s Office; and 2. Approving a budget appropriation in the amount of $50,310 in Highway Safety Improvements Program (HSIP) funds for the said project; and 3. Approving a $5,590 budget appropriation from the Gas Tax Fund for the said project (Mr. Rivas) ________________________________________________________________________ Regular Meeting of the City Council of December 11, 2018 5 Visit us on “The Web” at www.cityofplacerville.org  Att. 1: Resolution 12.3 Approve the proposed Annual Measures H/L Report to the Community as presented and authorize staff to distribute the Report with the January 2019 utility bills. (Mr. Warren, Mr. Rivas) Att. 1: Annual Report to the Community Brochure 12.4 Adopt a Resolution: 1. Approving a Consulting Services Agreement with Robertson- Bryan, Inc., in an amount not-to-exceed $25,000 from January 1, 2019 through June 30, 2019 for Hangtown Creek Water Reclamation Facility (WRF) support services including technical support with the City’s National Pollutant Discharge Elimination System (NPDES) Permit for the WRF and other permitting, and 2. Authorizing the City Manager to execute same (Mr. Rivas) Att. 1: Resolution Att. 2: Agreement for NPDES Support Services for the HCWRF and Wastewater Collection System Att. 3: Letter/Scope of Work 13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS • El Dorado County Transit Authority Vice-Mayor Acuna & Councilmember Borelli • El Dorado County Transportation Commission Mayor Thomas, Councilmember Borelli, Councilmember Clerici • LAFCO (El Dorado Local Agency Formation Commission) Vice-Mayor Acuna • SACOG (Sacramento Area Council of Governments) Councilmember Clerici, Councilmember Borelli • Two by Two (No meeting) 14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council) ________________________________________________________________________ Regular Meeting of the City Council of December 11, 2018 6 Visit us on “The Web” at www.cityofplacerville.org 15. CITY MANAGER AND STAFF REPORTS 16. UPCOMING ITEMS Items tentatively scheduled for the next regularly scheduled City Council meeting of January 8, 2019 include: Appointment of Mayor and Vice-Mayor, Commissions Appointments, Blairs Lane Bridge Notice of Completion, Upper Broadway Bike Lanes Amendment #4, MBI Contract Amendment Clay Street EIR, Cannabis Overlay Zone, Cannabis Application Fees, and Community Pride Resolution. 17. ADJOURNMENT The next regularly scheduled Council meeting will be held on January 8, 2019, 5:30 P.M. Closed Session, 6:00 P.M. Regular Meeting. ________________________________________________________________ CERTIFICATION OF AGENDA POSTING I, Regina O’Connell, City Clerk of the City of Placerville, declare that the foregoing Agenda for the December 11, 2018 Regular Meeting of the Placerville City Council was posted and available for review on December 7, 2018 at the City Hall of the City of Placerville, 3101 Center Street, Placerville, CA 95667. The Agenda is also available on the City website at www.cityofplacerville.org Attest: __________________________________ Regina O’Connell, City Clerk ________________________________________________________________________ Regular Meeting of the City Council of December 11, 2018 7 Visit us on “The Web” at www.cityofplacerville.org