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City Council Meeting

Regular Meeting

Placerville, CA · January 22, 2019

AgendaMinutes

Minutes

CITY OF PLACERVILLE CITY COUNCIL MINUTES Regular City Council Meeting January 22, 2019 City Council Chambers – Town Hall 549 Main Street, Placerville, CA 95667 No Closed Session Scheduled 6:00 P.M. Open Session NO CLOSED SESSION SCHEDULED __________________________________________________________________________________ 6:00 P.M. OPEN SESSION 1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG The Mayor called the meeting to order at 6:01 P.M. and The Pledge of Allegiance to the Flag was recited. 2. ROLL CALL: Present: Acuna, Borelli, Saragosa, Taylor Absent: Thomas 3. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC 3.1 Brief Comments by City Council Councilmember Taylor expressed appreciation for the opportunity to attend the League of California Cities’ New Mayors and Council Members Academy. Councilmember Borelli shared comments regarding her attendance at an installation dinner for the El Dorado County Chamber of Commerce, a Fire Safe Council meeting, and fundraisers for M.O.R.E. and the Boys and Girls Club. Vice-Mayor Saragosa commented on the League’s conference as well as the fundraisers for M.O.R.E. and the Boys and Girls Club. Mayor Acuna thanked staff for their efforts during the recent storm. He acknowledged David Zelinsky for launching the Placerville Fire Safe Council as well as Susie Davies and the M.O.R.E. organization for their tremendous fundraising efforts at the recent workshop and their support over the years. ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of January 22, 2019 1 Visit us on “The Web” at www.cityofplacerville.org 3.2 Caltrans Update: Highway 50 @ Mosquito Rd. (Mayor Acuna) Mayor Acuna provided an update on the project stating staff has met with Caltrans and project dates are currently undetermined. He reiterated that only one lane of traffic will close in each direction. 4. CLOSED SESSION REPORT – City Attorney Driscoll No closed session was scheduled. 5. ADOPTION OF AGENDA It was moved by Councilmember Borelli and seconded by Vice-Mayor Saragosa that the City Council adopt the agenda as presented. The motion was passed by the following vote: AYES: Acuna, Borelli, Saragosa, Taylor NOES: None ABSENT: Thomas ABSTAIN: None 6. CEREMONIAL MATTERS No ceremonial matters were scheduled. 7. PUBLIC COMMENT – BRIEF – NON-AGENDA ITEMS 7.1 Written Communication The City Manager noted one item of written communication had been received regarding item 12.1. 7.2 Oral Communication No oral communication was received. 8. CONSENT CALENDAR NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise. 8.1 Approve the Minutes of the Regular City Council Meeting of January 8, 2019 (Ms. O’Connell) ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of January 22, 2019 2 Visit us on “The Web” at www.cityofplacerville.org Approved the minutes of the regular City Council meeting of January 8, 2019. 8.2 Approve the Accounts Payable Register (Mr. Warren) Approved the accounts payable register. 8.3 Approve the Payroll Register (Mr. Warren) Approved the payroll register. 8.4 Adopt a Resolution of the City Council Authorizing the City to Access State and Federal Level Summary Criminal History Information for the Purpose of Reviewing Cannabis Business Applications. (Mr. Morris) Resolution No. 8695 Adopted a Resolution of the City Council authorizing the City to access state and federal level summary criminal history information for the purpose of reviewing cannabis business applications. 8.5 Acknowledge and File the Quarterly Investment Report for the Period Ended September 30, 2018 (Mr. Warren) Acknowledged and filed the quarterly investment report for the period ended September 30, 2018. 8.6 Receive and File the 2018 Housing Element Progress Report, and Direct Staff to Submit to the Governor's Office of Planning and Research and Department of Housing and Community Development (Mr. Morris) This item was pulled for discussion. The Director of Development Services explained staff was notified after completing the report that revisions were made to the reporting form and the City is required to submit the report using the new form. He suggested continuing the item off calendar. No public comment was received. No action was taken on this item. Mayor Acuna requested Item 8.6 be pulled for discussion. It was moved by Vice Mayor Saragosa and seconded by Councilmember Borelli that the City Council pull Item 8.6 for discussion and approve the Consent Calendar as modified. No public comment was received on the Consent Calendar. The motion was passed by the following vote: AYES: Acuna, Borelli, Saragosa, Taylor NOES: None ABSENT: Thomas ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of January 22, 2019 3 Visit us on “The Web” at www.cityofplacerville.org ABSTAIN: None 9. ITEMS PULLED FROM THE CONSENT CALENDAR Item 8.6 was pulled for discussion. 10. ORDINANCES 10.1 1. Waive the Second Reading of an Ordinance Amending Title 10 (Zoning Ordinance) Adding Section 10-5-28 Cannabis Business Overlay Zone to Chapter 5 General Regulations to Allow and Regulate the Establishment of Commercial Cannabis Business Activities; and Amending the Placerville Zoning Map Adding the Cannabis Business Overlay Zone to Select Parcels as Shown in Exhibit A (West Map) and Exhibit B (East Map) of Attachment 1; 2. Adopt Said Ordinance (File # ZC 2018-01); and 3. Find that the Ordinance is Categorically Exempt from CEQA and Direct Staff to File a Notice of Exemption with the County Recorder’s Office (Mr. Rivas) Councilmember Borelli recused herself from the item due to her conflict of interest as a property owner within the proposed overlay zone and she left the chamber. The Director of Development Services summarized the item noting that although no changes had been made to the text of the ordinance, two locations had been removed from the overlay zone map and one location was added. Public comment was received from Brian Sonner, Rod Miller, and Kelly Chiusano. Following Council discussion, it was moved by Vice-Mayor Saragosa and seconded by Councilmember Taylor that the City Council waive the second reading of an ordinance amending Title 10 (Zoning Ordinance) adding Section 10-5-28 Cannabis Business Overlay Zone to Chapter 5 General Regulations to allow and regulate the establishment of commercial cannabis business activities; and amending the Placerville Zoning Map adding the Cannabis Business Overlay Zone to select parcels as shown in Exhibit A (West map) and Exhibit B (East map) of Attachment 1; and adopt said ordinance (File # ZC 2018-01); and find that the ordinance is categorically exempt from CEQA and direct staff to file a Notice of Exemption with the County Recorder’s Office. The motion was passed by the following roll call vote: AYES: Acuna, Saragosa, Taylor NOES: None ABSENT: Thomas RECUSED: Borelli ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of January 22, 2019 4 Visit us on “The Web” at www.cityofplacerville.org This ordinance shall take effect thirty (30) days following this adoption, or February 22, 2019. 11. PUBLIC HEARINGS 11.1 Adopt a Resolution Establishing Cannabis Permit Application Fees and Approving the Application Process (Mr. Morris) Resolution No. 8696 The City Council discussed a potential conflict of interest with Councilmember Borelli on this item. The City Attorney determined there was no conflict. The City Manager summarized the item and recommended delaying the start of the application period to February 25, 2019, after the Cannabis Overlay Zone Ordinance takes effect. Public comment was received from Kelly Chiusano and Cannabis Ad-Hoc Committee member, John Clerici. Following Council discussion, it was moved by Councilmember Taylor and seconded by Councilmember Borelli that the City Council adopt a resolution establishing cannabis permit application fees and approving the application process with filing period beginning February 25, 2019, as recommended by the City Manager. The motion was passed by the following roll call vote: AYES: Acuna, Borelli, Saragosa, Taylor NOES: None ABSENT: Thomas ABSTAIN: None 12. DISCUSSION/ACTION ITEMS 12.1 Review Status Reports on County Homeless Programs and Direct Staff on Next Steps (Mr. Morris) The City Manager presented the item and responded to Council questions. Public comment was received from Paul Kodelja, Sue Rodman, and Maureen Dion-Perry. It was suggested that the City Council Two by Two Committee discuss immediate shelter options at their next meeting with the County. No action was taken on this item. 12.2 Adopt a Resolution Approving Contract Amendment No. 1 and Issuance of Notice to Proceed #2 with R.E.Y. Engineers, Inc. in an amount not to Exceed $29,222 for the Broadway Sidewalks Project (CIP #41606) and Authorizing the City Manager to Execute the Same (Ms. Neves) Resolution No. 8697 ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of January 22, 2019 5 Visit us on “The Web” at www.cityofplacerville.org The City Engineer presented the item. Public comment was received from Sue Rodman. It was moved by Councilmember Borelli and seconded by Councilmember Taylor that the City Council adopt a resolution approving Contract Amendment No. 1 and issuance of Notice to Proceed #2 with R.E.Y. Engineers, Inc. in an amount not to exceed $29,222 for the Broadway Sidewalks Project (CIP #41606) and authorizing the City Manager to execute the same. The motion was passed by the following roll call vote: AYES: Acuna, Borelli, Saragosa, Taylor NOES: None ABSENT: Thomas ABSTAIN: None 12.3 Adopt a Resolution Ratifying Construction Contract Change Orders 5 through 16, 20, 21, 25, Approving Contract Change Order 27 in the total combined credited amount of -$53,410.04 with Doug Veerkamp General Engineering, Inc. for the Western Placerville Interchanges Phase 2 Project (CIP #41828), and Authorizing the City Manager to Execute the Same (Ms. Neves) Resolution No. 8698 The City Engineer summarized the item. Public comment was received from Sue Rodman. Following Council discussion, it was moved by Councilmember Taylor and seconded by Councilmember Borelli that the City Council adopt a resolution ratifying Construction Contract Change Orders 5 through 16, 20, 21, 25, approving Contract Change Order 27 in the total combined credited amount of -$53,410.04 with Doug Veerkamp General Engineering, Inc. for the Western Placerville Interchanges Phase 2 Project (CIP #41828), and authorizing the City Manager to execute the same. The motion was passed by the following roll call vote: AYES: Acuna, Borelli, Saragosa, Taylor NOES: None ABSENT: Thomas ABSTAIN: None 12.4 Adopt a Resolution: 1. Approving the purchase of three 2019 Dodge Charger patrol vehicles from Elk Grove Dodge Chrysler Jeep Ram in the amount of $88,941.09 for the Police Department; and 2. Approving the purchase of emergency and safety equipment, radios, computers, decals, miscellaneous electronic equipment, and installation from Robinson’s Automotive in the amount of $43,650 for the said vehicles; and ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of January 22, 2019 6 Visit us on “The Web” at www.cityofplacerville.org 3. Authorizing the Chief of Police or his designee to execute any documentation for the said purchases (Chief Ortega) Resolution No. 8699 The Chief of Police and Director of Finance presented the item and responded to Council questions. Public comment was received from Sue Rodman. Following Council discussion, it was moved by Vice-Mayor Saragosa and seconded by Councilmember Borelli that the City Council adopt a resolution for the following actions: 1. Approving the purchase of three 2019 Dodge Charger patrol vehicles from Elk Grove Dodge Chrysler Jeep Ram in the amount of $88,941.09 for the Police Department; and 2. Approving the purchase of emergency and safety equipment, radios, computers, decals, miscellaneous electronic equipment, and installation from Robinson’s Automotive in the amount of $43,650 for the said vehicles; and 3. Authorizing the Chief of Police or his designee to execute any documentation for the said purchases The motion was passed by the following roll call vote: AYES: Acuna, Borelli, Saragosa, Taylor NOES: None ABSENT: Thomas ABSTAIN: None 12.5 1. Acknowledgment of the Mayor’s Appointments of Councilmembers to other Agency Commissions and Boards (Attachment 1); and 2. Acknowledgement of the Mayor’s Appointments of two Councilmembers to serve as the City Council Sub-Committee Interview Team (Attachment 1) for the upcoming appointments to City committees and any vacancies that may occur on those committees in the next year (Ms. O’Connell) The City Council acknowledged the Mayor’s appointments of Councilmembers to other agency commissions and boards as well as two Councilmembers to serve as the City Council Sub-Committee Interview Team for the upcoming appointments to City committees and any vacancies that may occur on those committees in the next year. The item was received and filed. 13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS • El Dorado County Transit Authority ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of January 22, 2019 7 Visit us on “The Web” at www.cityofplacerville.org No meeting. • El Dorado County Transportation Commission No meeting. • LAFCO (El Dorado Local Agency Formation Commission) No meeting. • SACOG (Sacramento Area Council of Governments) Vice-Mayor Saragosa stated a report was received regarding the Metropolitan Transportation Plan/Sustainable Communities Strategy (MTP/SCS). He also noted David Sanders from Rancho Cordova will chair SACOG in 2019. • Two by Two No meeting. 14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council) No future agenda items were requested. 15. CITY MANAGER AND STAFF REPORTS 15.1 Traffic Impact Mitigation Program Update (Ms. Neves) The City Engineer provided an update for the City Council. 15.2 Update on CMAQ Applications (Ms. Neves) The City Engineer provided an update for the City Council. 15.3 The Chief of Police announced February 4, 2019, will be the next Coffee with a Cop, taking place at Peet’s Coffee inside Raley’s on Placerville Drive. 16. UPCOMING ITEMS Items tentatively scheduled for the next regularly scheduled City Council meeting of February 12, 2019, include: Truck Purchases, Paving Contracts, Parking Lot Projects, Capital Lease, Police Department Annual Report, MBI Contract Amendment, Upper Broadway Bike Lanes Amendment #4 for REY Engineering, Pacific Street Notice of Completion, and Street Frontage Improvement Agreements for Broadway Plaza and Upper Broadway Bike Lanes. ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of January 22, 2019 8 Visit us on “The Web” at www.cityofplacerville.org 17. ADJOURNMENT @ 8:01 P.M. The next regularly scheduled Council meeting will be held on February 12, 2019, 5:30 P.M. Closed Session, 6:00 P.M. Regular Meeting. Regina O’Connell, City Clerk ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of January 22, 2019 9 Visit us on “The Web” at www.cityofplacerville.org

Agenda

CITY OF PLACERVILLE CITY COUNCIL AGENDA Regular City Council Meeting January 22, 2019 City Council Chambers – Town Hall 549 Main Street, Placerville, CA 95667 No Closed Session Scheduled 6:00 P.M. Open Session 2019 Mark Acuna, Mayor Michael Saragosa, Vice-Mayor Patricia Borelli, Councilmember Kara Taylor, Councilmember Dennis Thomas, Councilmember NOTICE TO THE PUBLIC You are welcomed and encouraged to participate in this meeting. Public comment is taken (3 minutes maximum) on items listed on the agenda when they are called. Public Comment on items not listed on the agenda will be heard as noted on the agenda. Comments on controversial items may be limited and large groups are encouraged to select 3-5 speakers to represent the opinion of the group. Government Code 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 72 hours prior to a regular meeting. The City posts the Agenda on the City Hall window and on the City’s website: www.cityofplacerville.org. ________________________________________________________________________ Regular Meeting of the City Council of January 22, 2019 1 Visit us on “The Web” at www.cityofplacerville.org Courtesy Announcement Before we proceed, please turn off all cellular telephones, personal pagers, and other communication devices, as a courtesy to others, and to limit interference with our audio and video broadcast equipment. Thank you for your cooperation. NO CLOSED SESSION SCHEDULED __________________________________________________________________________________ 6:00 P.M. OPEN SESSION 1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG 2. ROLL CALL: Acuna, Borelli, Saragosa, Taylor, Thomas 3. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC 3.1 Brief Comments by City Council 3.2 Caltrans Update: Highway 50 @ Mosquito Rd. (Mayor Acuna) 4. CLOSED SESSION REPORT – City Attorney Driscoll 5. ADOPTION OF AGENDA 6. CEREMONIAL MATTERS 7. PUBLIC COMMENT – BRIEF – NON-AGENDA ITEMS This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. The Mayor reserves the right to limit the speaker’s time to three minutes. The Mayor will recognize you and when you come to the microphone, please state your name for the record. You are not allowed to make personal attacks on individuals or make comments which are slanderous or which may invade an individual’s personal privacy. PLEASE GIVE ANY WRITTEN MATERIAL PRESENTED AT THE MEETING TO THE CITY CLERK FOR THE PUBLIC RECORD. 7.1 Written Communication ________________________________________________________________________ Regular Meeting of the City Council of January 22, 2019 2 Visit us on “The Web” at www.cityofplacerville.org 7.2 Oral Communication Materials related to an item on this Agenda, submitted to the City Council either with or after distribution of the agenda packet, are available for public inspection in the City Clerk’s Office at City Hall, 3101 Center Street during normal business hours. 8. CONSENT CALENDAR NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise. 8.1 Approve the Minutes of the Regular City Council Meeting of January 8, 2019 (Ms. O’Connell) 8.2 Approve the Accounts Payable Register (Mr. Warren) 8.3 Approve the Payroll Register (Mr. Warren) 8.4 Adopt a Resolution of the City Council Authorizing the City to Access State and Federal Level Summary Criminal History Information for the Purpose of Reviewing Cannabis Business Applications. (Mr. Morris) Att. 1: Resolution 8.5 Acknowledge and File the Quarterly Investment Report for the Period Ended September 30, 2018 (Mr. Warren) 8.6 Receive and File the 2018 Housing Element Progress Report, and Direct Staff to Submit to the Governor's Office of Planning and Research and Department of Housing and Community Development (Mr. Morris) Att. A: 2018 Housing Element Progress Report 9. ITEMS PULLED FROM THE CONSENT CALENDAR 10. ORDINANCES 10.1 1. Waive the Second Reading of an Ordinance Amending Title 10 (Zoning Ordinance) Adding Section 10-5-28 Cannabis Business ________________________________________________________________________ Regular Meeting of the City Council of January 22, 2019 3 Visit us on “The Web” at www.cityofplacerville.org Overlay Zone to Chapter 5 General Regulations to Allow and Regulate the Establishment of Commercial Cannabis Business Activities; and Amending the Placerville Zoning Map Adding the Cannabis Business Overlay Zone to Select Parcels as Shown in Exhibit A (West Map) and Exhibit B (East Map) of Attachment 1; 2. Adopt Said Ordinance (File # ZC 2018-01); and 3. Find that the Ordinance is Categorically Exempt from CEQA and Direct Staff to File a Notice of Exemption with the County Recorder’s Office (Mr. Rivas) Att. 1: Ordinance Att. 2: January 8, 2019 Staff Report to City Council (without attachments) 11. PUBLIC HEARINGS 11.1 Adopt a Resolution Establishing Cannabis Permit Application Fees and Approving the Application Process (Mr. Morris) Att. 1: Resolution Approving Cannabis Fees Att. 2: Cannabis Business Draft Application Process Att. 3: Cannabis Business Application Fee Justification 12. DISCUSSION/ACTION ITEMS 12.1 Review Status Reports on County Homeless Programs and Direct Staff on Next Steps (Mr. Morris) Att. 1: Memo to Board of Supervisors regarding HEAP Grant Award Att. 2: Letter to County Health and Human Services regarding award of CESH Grant Att. 3: Memo to Board of Supervisors outlining priorities of HEAP and CESH Funding 12.2 Adopt a Resolution Approving Contract Amendment No. 1 and Issuance of Notice to Proceed #2 with R.E.Y. Engineers, Inc. in an amount not to Exceed $29,222 for the Broadway Sidewalks Project (CIP #41606) and Authorizing the City Manager to Execute the Same (Ms. Neves) Att. 1: Resolution 12.3 Adopt a Resolution Ratifying Construction Contract Change Orders 5 through 16, 20, 21, 25, Approving Contract Change Order 27 in the total combined credited amount of -$53,410.04 with Doug Veerkamp General Engineering, Inc. for the Western Placerville ________________________________________________________________________ Regular Meeting of the City Council of January 22, 2019 4 Visit us on “The Web” at www.cityofplacerville.org Interchanges Phase 2 Project (CIP #41828), and Authorizing the City Manager to Execute the Same (Ms. Neves) Att. 1: Resolution 12.4 Adopt a Resolution: 1. Approving the purchase of three 2019 Dodge Charger patrol vehicles from Elk Grove Dodge Chrysler Jeep Ram in the amount of $88,941.09 for the Police Department; and 2. Approving the purchase of emergency and safety equipment, radios, computers, decals, miscellaneous electronic equipment, and installation from Robinson’s Automotive in the amount of $43,650 for the said vehicles; and 3. Authorizing the Chief of Police or his designee to execute any documentation for the said purchases (Chief Ortega) Att. 1: Resolution 12.5 1. Acknowledgment of the Mayor’s Appointments of Councilmembers to other Agency Commissions and Boards (Attachment 1); and 2. Acknowledgement of the Mayor’s Appointments of two Councilmembers to serve as the City Council Sub-Committee Interview Team (Attachment 1) for the upcoming appointments to City committees and any vacancies that may occur on those committees in the next year (Ms. O’Connell) Att. 1: Mayor’s Proposed Appointments of Councilmember Committee Assignments for 2019 13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS • El Dorado County Transit Authority Mayor Acuna & Councilmember Borelli • El Dorado County Transportation Commission Councilmember Borelli • LAFCO (El Dorado Local Agency Formation Commission) Mayor Acuna • SACOG (Sacramento Area Council of Governments) Councilmember Borelli • Two by Two (No meeting) ________________________________________________________________________ Regular Meeting of the City Council of January 22, 2019 5 Visit us on “The Web” at www.cityofplacerville.org 14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council) 15. CITY MANAGER AND STAFF REPORTS 15.1 Traffic Impact Mitigation Program Update (Ms. Neves) 15.2 Update on CMAQ Applications Update (Ms. Neves) 16. UPCOMING ITEMS Items tentatively scheduled for the next regularly scheduled City Council meeting of February 12, 2019, include: Truck Purchases, Paving Contracts, Parking Lot Projects, Capital Lease, Police Department Annual Report, MBI Contract Amendment, Upper Broadway Bike Lanes Amendment #4 for REY Engineering, Pacific Street Notice of Completion, and Street Frontage Improvement Agreements for Broadway Plaza and Upper Broadway Bike Lanes. 17. ADJOURNMENT The next regularly scheduled Council meeting will be held on February 12, 2019, 5:30 P.M. Closed Session, 6:00 P.M. Regular Meeting. ________________________________________________________________ CERTIFICATION OF AGENDA POSTING I, Regina O’Connell, City Clerk of the City of Placerville, declare that the foregoing Agenda for the January 22, 2019 Regular Meeting of the Placerville City Council was posted and available for review on January 18, 2019 at the City Hall of the City of Placerville, 3101 Center Street, Placerville, CA 95667. The Agenda is also available on the City website at www.cityofplacerville.org Attest: __________________________________ Regina O’Connell, City Clerk ________________________________________________________________________ Regular Meeting of the City Council of January 22, 2019 6 Visit us on “The Web” at www.cityofplacerville.org

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