City Council Meeting

CITY OF PLACERVILLE CITY COUNCIL MINUTES Regular City Council Meeting September 24, 2019 City Council Chambers – Town Hall 549 Main Street, Placerville, CA 95667 NO CLOSED SESSION SCHEDULED 6:00 P.M. Open Session NO CLOSED SESSION __________________________________________________________________________________ 6:00 P.M. OPEN SESSION 1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG The Mayor called the meeting to order at 6:00 P.M. and The Pledge of Allegiance to the Flag was recited. 2. ROLL CALL: Present: Acuna, Borelli, Saragosa, Taylor, Thomas 3. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC 3.1 Brief Comments by City Council The City Council commented on various upcoming meetings and events. 4. CLOSED SESSION REPORT – City Attorney Driscoll No closed session was scheduled. 5. ADOPTION OF AGENDA It was moved by Councilmember Borelli and seconded by Councilmember Thomas that the City Council adopt the agenda as presented. The motion was passed by the following vote: AYES: Acuna, Borelli, Saragosa, Taylor, Thomas NOES: None ABSENT: None ABSTAIN: None ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of September 24, 2019 1 Visit us on “The Web” at www.cityofplacerville.org 6. CEREMONIAL MATTERS No ceremonial matters were scheduled. 7. PUBLIC COMMENT – BRIEF – NON-AGENDA ITEMS 7.1 Written Communication The City Manager stated an email had been received from the Wopumnes Nisenan-Mewuk tribe regarding Item 12.1. 7.2 Oral Communication Oral communication was received from Jonathan Gainsbrugh, Lawrence Crabtree, Arne Johnson, and Bill Williams. 8. CONSENT CALENDAR NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise. 8.1 A. Approve the Minutes of the Special Joint Meeting of the City Council of September 6, 2019 (Ms. O’Connell) Approved the Minutes of the Special Joint Meeting of the City Council of September 6, 2019. B. Approve the Minutes of the Regular City Council Meeting of September 10, 2019 (Ms. O’Connell) Approved the Minutes of the regular City Council meeting of September 10, 2019, 8.2 Approve the Accounts Payable Register (Mr. Warren) Approved the Accounts Payable register. 8.3 Approve the Payroll Register (Mr. Warren) Approved the Payroll register. 8.4 Adopt a Resolution: 1.) Approving a Consulting Services Agreement with Robertson-Bryan, Inc. in an amount Not-to-Exceed $14,329 through June 30, 2020 to Provide Technical Support with the City’s ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of September 24, 2019 2 Visit us on “The Web” at www.cityofplacerville.org  2018/2019 Small Municipal Separate Storm Sewer System (MS4) Permit, and Authorizing the City Manager to Execute the Same; and 2.) Approving a Consulting Services Agreement with Robertson-Bryan, Inc. in an amount Not-to-Exceed $49,926 through June 30, 2020 to Provide Technical Support with the City’s 2019/2020 Small Municipal Separate Storm Sewer System (MS4) Permit, and Authorizing the City Manager to Execute the Same; and 3.) Approving a $34,255 Budget Appropriation from the General Fund Contingency for Unforeseen Expenditures to Partially Cover the Cost of the said Agreements (Ms. Neves) Resolution No. 8789 Adopted a resolution for the following actions: 1.) Approving a Consulting Services Agreement with Robertson- Bryan, Inc. in an amount not-to-exceed $14,329 through June 30, 2020 to provide technical support with the City’s 2018/2019 Small Municipal Separate Storm Sewer System (MS4) Permit, and authorizing the City Manager to execute the same; and 2.) Approving a Consulting Services Agreement with Robertson- Bryan, Inc. in an amount not-to-exceed $49,926 through June 30, 2020 to provide technical support with the City’s 2019/2020 Small Municipal Separate Storm Sewer System (MS4) Permit, and authorizing the City Manager to execute the same; and 3.) Approving a $34,255 Budget Appropriation from the General Fund Contingency for Unforeseen Expenditures to partially cover the cost of the said agreements. 8.5 Adopt a Resolution: 1.) Approving a $18.00 increase in the Adult 5x5 Basketball team registration fee from $451.00 to $469.00 per team effective January 1, 2020; and 2.) Approving a $5.00 increase in the Adult 3x3 Basketball team registration fee from $127.00 to $132.00 per team effective January 1, 2020; and 3.) Approving a $10.00 increase in the Adult 4x4 Volleyball team registration fee from $165.00 to $175.00 per team effective January 1, 2020; and 4.) Approving a $17.00 increase in the Adult Softball team registration fee from $509.00 to $526.00 per team effective January 1, 2020 (Mr. Zeller) Resolution No. 8790 ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of September 24, 2019 3 Visit us on “The Web” at www.cityofplacerville.org  Adopted a resolution for the following actions: 1.) Approving a $18.00 increase in the Adult 5x5 Basketball team registration fee from $451.00 to $469.00 per team effective January 1, 2020; and 2.) Approving a $5.00 increase in the Adult 3x3 Basketball team registration fee from $127.00 to $132.00 per team effective January 1, 2020; and 3.) Approving a $10.00 increase in the Adult 4x4 Volleyball team registration fee from $165.00 to $175.00 per team effective January 1, 2020; and 4.) Approving a $17.00 increase in the Adult Softball team registration fee from $509.00 to $526.00 per team effective January 1, 2020. 8.6 Adopt a Resolution Retroactively Approving and Affirming a Salary Schedule Effective January 12, 2019 (Attachment “A”) Implementing the Salary Provisions of the Tentative Agreement with the Unified Confidential and Supervisory Employee Unit (Mr. Warren) Resolution No. 8791 Adopted a resolution retroactively approving and affirming a salary schedule effective January 12, 2019 (Attachment “A”) implementing the salary provisions of the tentative agreement with the Unified Confidential and Supervisory Employee Unit. 8.7 Adopt a Resolution: 1.) Approving a $2.00 increase in the Rock-N-Water tour rates for Gold Bug Park from $5.00 to $7.00 effective January 1, 2020; and 2.) Approving a 5 person reduction in the $100.00 guided group tour minimum fee at Gold Bug Park from 15 people to 10 people effective January 1, 2020 (Mr. Zeller) Resolution No. 8792 Adopted a resolution for the following actions: 1.) Approving a $2.00 increase in the Rock-N-Water tour rates for Gold Bug Park from $5.00 to $7.00 effective January 1, 2020; and 2.) Approving a 5 person reduction in the $100.00 guided group tour minimum fee at Gold Bug Park from 15 people to 10 people effective January 1, 2020. No public comment was received on the consent calendar. It was moved by ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of September 24, 2019 4 Visit us on “The Web” at www.cityofplacerville.org  Councilmember Taylor and seconded by Councilmember Borelli that the City Council approve the consent calendar as presented. The motion was passed by the following vote: AYES: Acuna, Borelli, Saragosa, Taylor, Thomas NOES: None ABSENT: None ABSTAIN: None 9. ITEMS PULLED FROM THE CONSENT CALENDAR No items were pulled from the consent calendar. 10. ORDINANCES No ordinances were scheduled. 11. PUBLIC HEARINGS No public hearings were scheduled. 12. DISCUSSION/ACTION ITEMS 12.1 Presentation of Historic City Hall Reuse Proposal by Arts & Culture El Dorado, with Review, Discussion, and Possible Action to Proceed with Lease Negotiations (Mr. Zeller) The Director of Community Services introduced Terry LeMoncheck of Arts & Culture El Dorado who gave a presentation on the proposed reuse of Historic City Hall. The City Manager informed the City Council of an email received by the Wopumnes Nisenan-Mewuk tribe just prior to the meeting stating a complaint had been filed with the FPPC. He noted the City has not yet received confirmation from the FPPC that a complaint has been filed, and should an FPPC violation be found to have occurred, it would not affect a decision of the City Council to enter into lease negotiations with Arts & Culture El Dorado. Public comment was received from (unnamed), Jonathan Gainsbrugh, Laurel Brent-Baum, Jennifer Chapman, Sue Taylor, Peter Wolfe, John Clerici, Kathi Lishman, Kirk Smith, and Jackie Neau. Following Council discussion, it was moved by Vice-Mayor Saragosa and seconded by Councilmember Borelli that the City Council proceed with lease negotiations with Arts & Culture El Dorado. The motion was passed by the following vote: AYES: Acuna, Borelli, Saragosa, Taylor, Thomas NOES: None ABSENT: None ABSTAIN: None ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of September 24, 2019 5 Visit us on “The Web” at www.cityofplacerville.org  The Mayor called for a five-minute break. 12.2 Approve Recreation and Park Commission’s Recommendation to Demolish the Restroom at Lumsden Park and Shut Off All Water to the Restroom and Lawn Area (Mr. Zeller) The Director of Community Services presented the item and responded to Council questions. Public comment was received from Sue Rodman, Arne Johnson, Jonathan Gainsbrugh, Jackie Neau, and John Clerici. Following Council discussion, it was moved by Mayor Acuna and seconded by Councilmember Borelli that the City Council approve the Recreation and Park Commission’s recommendation to demolish the restroom at Lumsden Park and shut off all water to the restroom and lawn area. The motion was passed by the following vote: AYES: Acuna, Borelli, Saragosa, Taylor, Thomas NOES: None ABSENT: None ABSTAIN: None 12.3 Adopt a Resolution: 1.) Approving a Cooperative Agreement with the California Department of Transportation (Caltrans) in the amount of $1,000,000 in State Highway Operation and Protection Program (SHOPP) Minor revenues for the construction of the Western Placerville Interchanges, Phase 2.2 – Eastbound On-Ramp project (CIP #41918); and 2.) Authorizing the City Manager or his designee to execute the same; and 3.) Approving a budget appropriation in the amount of $200,000 in Highway Infrastructure Program (HIP) funds for the said project; and 4.) Authorizing issuance of Notice to Proceed #2 to R.E.Y. Engineers, Inc. in an Amount not to exceed $261,122 following the Completion of the Environmental Phase of the said Project (Ms. Neves) Resolution No. 8793 The City Engineer summarized the item. No public comment was received. It was then moved by Councilmember Borelli and seconded by Vice-Mayor Saragosa that the City Council adopt a resolution for the following actions: 1.) Approving a Cooperative Agreement with the California Department of Transportation (Caltrans) in the amount of $1,000,000 in State Highway Operation and Protection Program (SHOPP) Minor revenues ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of September 24, 2019 6 Visit us on “The Web” at www.cityofplacerville.org  for the construction of the Western Placerville Interchanges, Phase 2.2 – Eastbound On-Ramp project (CIP #41918); and 2.) Authorizing the City Manager or his designee to execute the same; and 3.) Approving a budget appropriation in the amount of $200,000 in Highway Infrastructure Program (HIP) funds for the said project; and 4.) Authorizing issuance of Notice to Proceed #2 to R.E.Y. Engineers, Inc. in an Amount not to exceed $261,122 following the Completion of the Environmental Phase of the said Project The motion was passed by the following roll-call vote: AYES: Acuna, Borelli, Saragosa, Taylor, Thomas NOES: None ABSENT: None ABSTAIN: None 12.4 Adopt a Resolution: 1.) Approving a $1,782,000 Budget Appropriation in Federal Active Transportation Program (ATP) Funds for the Upper Broadway Bike Lanes and Upper Broadway Pedestrian Connection Project (CIP #41508); and 2.) Approving a $1,386,000 Budget Appropriation in State Active Transportation Program (ATP) Funds for the said Project; and 3.) Approving a $1,062,360 Budget Appropriation in Federal Congestion Mitigation and Air Quality Improvement Program (CMAQ) funds for the said project; and 4.) Approving a $175,000 Budget Appropriation from the Measure L Fund for the said Project; and 5.) Approving a $50,000 Budget Appropriation from the Measure H Fund for the said Project; and 6.) Approving a $200,000 Budget Appropriation in Fiscal Year 2018/2019 STBGP Exchange Funds for the said Project; and 7.) Approving a $271,006 Budget Appropriation in State Transit Assistance (STA) Funds for the said Project; and 8.) Approving a Consulting Services Agreement with Drake Haglan and Associates for Construction Management Services for the said Project in an amount not to exceed $610,030.75, and Authorizing the City Manager to Execute the Same; and 9.) Authorizing Issuance of NTP #9 to R.E.Y. Engineers, Inc. in an amount not to exceed $260,358 for Construction Engineering Support for the said Project and Authorize the City Manager to Execute the Same; and ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of September 24, 2019 7 Visit us on “The Web” at www.cityofplacerville.org  10.) Authorizing the Engineering Department to Release Construction Contract Documents for Public Bidding (Ms. Neves) Resolution No. 8794 The City Engineer presented the item. Public comment was received from Jonathan Gainsbrugh and Sue Rodman. Following Council comments, it was moved by Councilmember Thomas and seconded by Councilmember Taylor that the City Council adopt a resolution for the following actions: 1.) Approving a $1,782,000 Budget Appropriation in Federal Active Transportation Program (ATP) Funds for the Upper Broadway Bike Lanes and Upper Broadway Pedestrian Connection Project (CIP #41508); and 2.) Approving a $1,386,000 Budget Appropriation in State Active Transportation Program (ATP) Funds for the said Project; and 3.) Approving a $1,062,360 Budget Appropriation in Federal Congestion Mitigation and Air Quality Improvement Program (CMAQ) funds for the said project; and 4.) Approving a $175,000 Budget Appropriation from the Measure L Fund for the said Project; and 5.) Approving a $50,000 Budget Appropriation from the Measure H Fund for the said Project; and 6.) Approving a $200,000 Budget Appropriation in Fiscal Year 2018/2019 STBGP Exchange Funds for the said Project; and 7.) Approving a $271,006 Budget Appropriation in State Transit Assistance (STA) Funds for the said Project; and 8.) Approving a Consulting Services Agreement with Drake Haglan and Associates for Construction Management Services for the said Project in an amount not to exceed $610,030.75, and authorizing the City Manager to Execute the Same; and 9.) Authorizing Issuance of NTP #9 to R.E.Y. Engineers, Inc. in an amount not to exceed $260,358 for Construction Engineering Support for the said Project and Authorize the City Manager to execute the Same; and 10.) Authorizing the Engineering Department to Release Construction Contract Documents for Public Bidding The motion was passed by the following roll-call vote: AYES: Acuna, Borelli, Saragosa, Taylor, Thomas NOES: None ABSENT: None ABSTAIN: None ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of September 24, 2019 8 Visit us on “The Web” at www.cityofplacerville.org  12.5 Adopt a Resolution Retroactively Approving the Job Description and Salary Range for the Position of Recreation Coordinator II, Effective January 12, 2019 (Mr. Zeller) Resolution No. 8795 The Director of Community Services explained the item. No public comment was received. It was then moved by Councilmember Borelli and seconded by Councilmember Taylor that the City Council adopt a resolution retroactively approving the job description and salary range for the position of Recreation Coordinator II, effective January 12, 2019. The motion was passed by the following vote: AYES: Acuna, Borelli, Saragosa, Taylor, Thomas NOES: None ABSENT: None ABSTAIN: None 12.6 Adopt a Resolution: 1.) Approving a construction contract with GSE CONSTRUCTION, INC. in the amount of $59,718.00 for the replacement of Secondary Clarifier #1 Grout Floor Project (CIP#42014); and 2.) Authorize the City Engineer to execute the same; and 3.) Approving a $69,000 budget appropriation from the Sewer Enterprise Fund Contingency for Unforeseen Expenditures for the said project (Ms. Neves) Resolution No. 8796 The City Engineer presented the item and responded to Council questions. Public comment was received from Sue Rodman. Following Council discussion, it was moved by Councilmember Thomas and seconded by Councilmember Borelli that the City Council adopt a resolution for the following actions: 1.) Approving a construction contract with GSE CONSTRUCTION, INC. in the amount of $59,718.00 for the replacement of Secondary Clarifier #1 Grout Floor Project (CIP#42014); and 2.) Authorize the City Engineer to execute the same; and 3.) Approving a $69,000 budget appropriation from the Sewer Enterprise Fund Contingency for Unforeseen Expenditures for the said project The motion was passed by the following roll-call vote: ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of September 24, 2019 9 Visit us on “The Web” at www.cityofplacerville.org  AYES: Acuna, Borelli, Saragosa, Taylor, Thomas NOES: None ABSENT: None ABSTAIN: None 12.7 Adopt a Resolution: 1.) Ratifying a Consultant Services Agreement with Drake Haglan and Associates in a Not-to-Exceed amount of $20,358.17 to Prepare a Feasibility Study for the Repair of the Hangtown Creek Culvert at the Jack Russell Brewery Parking Lot (CIP #42013); and 2.) Approving a Budget Appropriation in the amount of $25,000 from the General Fund Contingency for Unforeseen Expenditures for the said Project Resolution No. 8797 The City Engineer presented the item. No public comment was received. It was then moved by Councilmember Thomas and seconded by Councilmember Taylor that the City Council adopt a resolution for the following actions: 1.) Ratifying a Consultant Services Agreement with Drake Haglan and Associates in a not-to-exceed amount of $20,358.17 to prepare a Feasibility Study for the Repair of the Hangtown Creek Culvert at the Jack Russell Brewery Parking Lot (CIP #42013); and 2.) Approving a Budget Appropriation in the amount of $25,000 from the General Fund Contingency for Unforeseen Expenditures for the said project. The motion was passed by the following roll-call vote: AYES: Acuna, Borelli, Saragosa, Taylor, Thomas NOES: None ABSENT: None ABSTAIN: None 12.8 Direct Delegate How to Vote on Conference Resolutions at the League of California Cities Annual Business Meeting (Mr. Morris) The City Manager explained the two resolutions that will be voted upon at the upcoming conference. No public comment was received. Following Council discussion, it was moved by Councilmember Borelli and seconded by Councilmember Taylor that the City Council direct the delegate, Vice- Mayor Saragosa, to vote in support of an amendment to Rule 20A of the California Public Utilities commission, and to call upon the state and federal governments of the U.S. and Mexico to address water quality ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of September 24, 2019 10 Visit us on “The Web” at www.cityofplacerville.org  issues resulting from transboundary flows from Mexico’s Tijuana River into the United States. The motion was passed by the following vote: AYES: Acuna, Borelli, Saragosa, Taylor, Thomas NOES: None ABSENT: None ABSTAIN: None 13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS • El Dorado County Transit Authority No meeting. • El Dorado County Transportation Commission No meeting. • LAFCO (El Dorado Local Agency Formation Commission) The next meeting will be held on October 23rd where the consolidation of fire districts will continue to be discussed. • SACOG (Sacramento Area Council of Governments) Vice-Mayor Saragosa reported an error regarding Civic Lab funding, saying there is none at this time, but SACOG hopes to identify funding in the near future.  Placerville Fire Safe Council The meeting was well-attended and a presentation was given by Mountain Enterprises. The City Council requested a vegetation management presentation from PG&E. • Two by Two A meeting is currently being scheduled. 14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council) Along with the vegetation management presentation from PG&E, the City Council requested a report on public record requests, and the cost to the City for producing them. 15. CITY MANAGER AND STAFF REPORTS 15.1 Informational Report Regarding Activity by the Homeless Outreach Team within the City of Placerville (Chief Ortega) ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of September 24, 2019 11 Visit us on “The Web” at www.cityofplacerville.org  Chief Ortega presented the report and public comment was received by Sue Rodman and Jonathan Gainsbrugh. No action was taken on this item. 15.2 Receive and File the Main Street Parklet Summer 2019 Final Evaluation Report, dated July 2019 (Mr. Rivas) The Director of Development Services summarized the status of the Main Street Parklet Project. Public comment was received from Sue Rodman and Jonathan Gainsbrugh. Discussion included the potential for re-installation of the parklet on Main Street in 2020. No action was taken on this item. 16. UPCOMING ITEMS Items tentatively scheduled for the next regularly scheduled City Council meeting of October 8, 2019, include: Historic Lincoln Highway Signs, MOU City/County Health Dept. Mural on Mosquito, Storage Building Roof, Water Reclamation Facility Modular Treatment Unit (MTU) Contract and Digester #2 Repair, Garage Compact Parking Striping, 1006 Roddan Court Street Frontage Improvement Agreement (SFIA), Measure J Report, Investment Report, and a Presentation from the El Dorado County Elections Department. 17. ADJOURNMENT @ 9:29 The next regularly scheduled Council meeting will be held on October 8, 2019, 5:30 P.M. Closed Session, 6:00 P.M. Regular Meeting. Regina O’Connell, City Clerk ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of September 24, 2019 12 Visit us on “The Web” at www.cityofplacerville.org