Muyni
← Back to Placerville

City Council Meeting

Regular Meeting

Placerville, CA · April 28, 2020

AgendaMinutes

Minutes

MINUTES PLACERVILLE CITY COUNCIL REGULAR MEETING TUESDAY, APRIL 28, 2020 5:00 Closed Session 6:00 P.M. Open Session CITY COUNCIL CHAMBERS – TOWN HALL 549 MAIN STREET, PLACERVILLE, CA 95667 * COVID-19 NOTICE * Consistent with Executive Orders No. N-25-20 and No. N-29-20 from the Executive Department of the State of California and the El Dorado County Health Official’s March 19, 2020 Shelter in Place Order, the City Council Chamber will not be physically open to the public and City Councilmembers will be teleconferencing into the meeting via Zoom Video Communications. 5:00 CLOSED SESSION Item 1: Conference with Real Property Negotiator Government Code § 54956.8 Properties: 515 and 525 Main Street Negotiating Parties: El Dorado County and City of Placerville Under Negotiation: Price, terms, and payment Item 2: Conference with Legal Counsel – Liability Claims Government Code §54956.95 Claimant Name: January Liljegren Agency claimed against: City of Placerville Request to File Late Claim Item 3: Conference with Labor Negotiators Patrick Clark, Cleve Morris, Dave Warren Government Code §54957.6 6:00 P.M. OPEN SESSION 1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG The Mayor called the meeting to order at 6:00 p.m. and The Pledge of Allegiance to the Flag was recited. 2. ROLL CALL: Present: Saragosa, Thomas, Acuna, Borelli, Taylor 3. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of April 28, 2020 1 Visit us on “The Web” at www.cityofplacerville.org 3.1 Public Records Request Update (Ms. O’Connell) The City Clerk gave a brief update on current public records requests. Public comment was received from Kirk Smith and caller #846. 3.2 Brief Comments by City Council Brief comments were made by the City Council. 4. CLOSED SESSION REPORT – City Attorney Driscoll The City Attorney reported the claim of January Liljegren was unanimously rejected by the City Council and no other reportable action was taken on the remaining items. 5. ADOPTION OF AGENDA It was moved by Councilmember Acuna and seconded by Councilmember Borelli that the City Council adopt the agenda as presented. The motion was passed by the following vote: AYES: Acuna, Borelli, Saragosa, Taylor, Thomas NOES: None ABSENT: None ABSTAIN: None 6. CEREMONIAL MATTERS 6.1 Proclamation for Peace Officers’ Memorial Day and Police Week (Mayor Saragosa) The Mayor read the proclamation and the Chief of Police addressed the City Council. 7. PUBLIC COMMENT – BRIEF – NON-AGENDA ITEMS 7.1 Written Communication Written communication was received for Items 8.6, 12.1, 12.2, and 12.3. 7.2 Oral Communication Oral communication was received from Mandi Rodriquez, Michael Drobesh, and caller #846. 8. CONSENT CALENDAR ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of April 28, 2020 2 Visit us on “The Web” at www.cityofplacerville.org NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise. 8.1 Approve the Minutes of the Regular City Council Meeting of April 14, 2020 (Ms. O’Connell) Approved the Minutes of the regular City Council meeting of April 14, 2020. 8.2 Approve the Accounts Payable Register (Mr. Warren) Approved the Accounts Payable Register. 8.3 Approve the Payroll Register for Pay Periods 21 and 22 (Mr. Warren) Approved the payroll register for pay periods 21 and 22. 8.4 Adopt a Resolution: 1. Approving Construction Contract Change Order 52 in the amount of $44,556.00 with Doug Veerkamp General Engineering, Inc. for the Western Placerville Interchange, Phase 2 Project (CIP #41828) and Authorizing the City Manager to Execute the Same; and 2. Approving a Budget Appropriation in Cal Recycle Reimbursement Funds in the Amount of $10,640.00 for the Said Project (Ms. Neves) Resolution No. 8848 Adopted a resolution for the following actions: 1. Approving Construction Contract Change Order 52 in the amount of $44,556.00 with Doug Veerkamp General Engineering, Inc. for the Western Placerville Interchange, Phase 2 Project (CIP #41828) and authorizing the City Manager to execute the same; and 2. Approving a budget appropriation in Cal Recycle Reimbursement Funds in the amount of $10,640.00 for the said project. 8.5 Adopt a Resolution Approving a Street Frontage Improvement Agreement (SF-401) for the Property Located at 1006 Roddan Court, Identified as Assessor’s Parcel Number 002-251-33-100, and Authorize the City Engineer to Process the Agreement and to Record the Agreement at the El Dorado County Office of the Recorder (Ms. Neves) Resolution No. 8849 ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of April 28, 2020 3 Visit us on “The Web” at www.cityofplacerville.org Adopted a resolution approving a Street Frontage Improvement Agreement (SF-401) for the property located at 1006 Roddan Court, identified as Assessor’s Parcel Number 002-251-33-100, and authorize the City Engineer to process the agreement and to record the agreement at the El Dorado County Office of the Recorder. 8.6 Adopt a Resolution: 1. Ratifying Contract Change Orders #3, #4, & #5 in the Total Aggregate Amount of $0.00 with Syblon Reid Construction, Inc. (SRC) for the Sewer Lift Station Rehabilitation, Phase II Project (CIP #40330); and 2. Authorizing the City Engineer to Execute a Notice of Completion and Instructing the City Clerk to Record Said Notice with the El Dorado County Recorder’s Office for the Project; and 3. Authorizing the Assistant City Manager/Director of Finance to Release all Remaining Retention being held for Construction Security, not more than Sixty (60) Days After the Notice of Completion Filing for the said Project, per Public Contract Code 7107(c) (Ms. Neves) Resolution No. 8850 Public comment was received from Sue Rodman. Adopted a resolution for the following actions: 1. Ratifying Contract Change Orders #3, #4, & #5 in the Total Aggregate Amount of $0.00 with Syblon Reid Construction, Inc. (SRC) for the Sewer Lift Station Rehabilitation, Phase II Project (CIP #40330); and 2. Authorizing the City Engineer to Execute a Notice of Completion and Instructing the City Clerk to Record Said Notice with the El Dorado County Recorder’s Office for the Project; and 3. Authorizing the Assistant City Manager/Director of Finance to Release all Remaining Retention being held for Construction Security, not more than Sixty (60) Days After the Notice of Completion Filing for the said Project, per Public Contract Code 7107(c) 8.7 Adopt a Resolution: 1. Approving a Cooperative Agreement (03-0719) with the California Department of Transportation (Caltrans) for an Amount not to Exceed $55,000 in State Highway Operation and Protection Program (SHOPP) Minor Revenues for Slurry Seal on Highway 49 at Main Street as Part of the Lower Main Street Asphalt Rehabilitation Project (CIP# 41910) and Authorizing the City Manager to Execute the Same; and ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of April 28, 2020 4 Visit us on “The Web” at www.cityofplacerville.org 2. Approving a Budget Appropriation in the Amount of $55,000 in SHOPP Minor Revenue for the Said Project; and 3. Approving a Contract Change Order (CCO #1) in the Amount of $51,662 with Doug Veerkamp General Engineering, Inc. for the Said Project and Authorize the City Manager to Execute the Same (Mr. Stone) Resolution 8851 Adopted a resolution for the following actions: 1. Approving a Cooperative Agreement (03-0719) with the California Department of Transportation (Caltrans) for an amount not to exceed $55,000 in State Highway Operation and Protection Program (SHOPP) Minor Revenues for Slurry Seal on Highway 49 at Main Street as part of the Lower Main Street Asphalt Rehabilitation Project (CIP# 41910) and authorizing the City Manager to execute the same; and 2. Approving a Budget Appropriation in the amount of $55,000 in SHOPP Minor Revenue for the said project; and 3. Approving a Contract Change Order (CCO #1) in the amount of $51,662 with Doug Veerkamp General Engineering, Inc. for the said project and authorize the City Manager to execute the same. 8.8 Receive and File March Fire Station 25 Run Report (Chief Cordero) Received and filed the March Fire Station 25 Run Report. Public comment was received on Item 8.6. It was moved by Councilmember Taylor and seconded by Councilmember Borelli that the City Council approve the Consent Calendar as presented. The motion was passed by the following vote: AYES: Acuna, Borelli, Saragosa, Taylor, Thomas NOES: None ABSENT: None ABSTAIN: None 9. ITEMS PULLED FROM THE CONSENT CALENDAR No items were pulled from the Consent Calendar. 10. ORDINANCES No ordinances were scheduled. 11. PUBLIC HEARINGS No public hearings were scheduled. ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of April 28, 2020 5 Visit us on “The Web” at www.cityofplacerville.org 12. DISCUSSION/ACTION ITEMS 12.1 Review and Provide Direction to Staff on Letter to the Governor and State Legislators Regarding Covid-19 (Mr. Morris) The City Manager presented the report and responded to Council questions. Public comment was received from Lexi Boeger, Michael Drobesh, Kirk Smith, Kathi Lishman, Brian Veerkamp, Mandi Rodriquez, and Tony Windle. Following Council discussion, it was moved by Councilmember Acuna and seconded by Vice-Mayor Thomas that the City Council approve the City Manager’s letter to the Governor as well as request a response to the letter within 10 days, and ensure the City’s medical data is in line with what was approved by the County. The motion was passed by the following vote: AYES: Acuna, Borelli, Saragosa, Taylor, Thomas NOES: None ABSENT: None ABSTAIN: None The Mayor called for a brief recess. 12.2 Acknowledge and File the Fiscal Year 2019/2020 Mid-Year Budget Report No. 2 as Presented and Provide Direction to Staff in Addressing the Forecasted Budget Deficits Due to the Negative Impacts of the COVID-19 Pandemic (Mr. Warren) The Director of Finance/Assistant City Manager presented the mid-year budget report and responded to Council questions. Public comment was received from Michael Drobesh and Sue Rodman. The item was acknowledged and filed. 12.3 Review And Approve Potential Cost Saving Measures To Address Budget Shortfalls (Mr. Morris) The City Manager summarized the item and responded to Council questions. Public comment was received from Michael Drobesh and Sue Rodman. Following Council discussion, it was moved by Councilmember Acuna and seconded by Vice-Mayor Thomas that the City Council approve potential cost saving measures to address budget shortfalls as well as review existing contracts for cost-saving potential. The motion was passed by the following vote: AYES: Acuna, Borelli, Saragosa, Taylor, Thomas NOES: None ABSENT: None ABSTAIN: None ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of April 28, 2020 6 Visit us on “The Web” at www.cityofplacerville.org 13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS • El Dorado County Transit Authority No report. • El Dorado County Transportation Commission No meeting; however, Woodrow Deloria has been keeping the Commission updated on current issues via email. • LAFCO (El Dorado Local Agency Formation Commission) The budget was recently discussed in a Zoom meeting. • SACOG (Sacramento Area Council of Governments) The Council received an update on the Green Means Go program.  Placerville Fire Safe Council No report. 14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council) No future agenda items were requested. 15. CITY MANAGER AND STAFF REPORTS No City Manager and Staff reports. 16. UPCOMING ITEMS Items tentatively scheduled for the next City Council meeting of May 12, 2020 include: NPDES 19/20 contract with RBI, WPI 2.2 Release of Construction Management RFP/Dokken’s Amendment Budget Transfer, Real Estate and Survey Services and new CIP Giovanni Sewer Improvement Project, Clay Street Cultural Studies Amendment, UBBL Landscape Maintenance Agreement with Caltrans, Mosquito Road CCO, WPI Phase 2 - memorial/trailhead plaque CCO, Draft Traffic Calming Manual, Measure J Report, Investment Report, HDL Audit Contract, and SMUD Letter. 17. ADJOURNMENT @ 9:51 p.m. The next regularly scheduled Council meeting will be held on May 12, 2020, 5:30 P.M. Closed Session, 6:00 P.M. Regular Meeting. Regina O’Connell, City Clerk ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of April 28, 2020 7 Visit us on “The Web” at www.cityofplacerville.org

Agenda

AGENDA PLACERVILLE CITY COUNCIL REGULAR MEETING TUESDAY, APRIL 28, 2020 5:00 Closed Session 6:00 P.M. Open Session CITY COUNCIL CHAMBERS – TOWN HALL 549 MAIN STREET, PLACERVILLE, CA 95667 PUBLIC ADVISORY: THE CITY COUNCIL CHAMBERS WILL NOT BE OPEN TO THE PUBLIC Consistent with Executive Orders No. N-25-20 and No. N-29-20 from the Executive Department of the State of California and the El Dorado County Health Official’s March 19, 2020 Shelter in Place Order, the City Council Chamber will not be physically open to the public and City Councilmembers will be teleconferencing into the meeting via Zoom Video Communications. Access the live-stream video feed on the City’s website at: www.cityofplacerville.org If you would like to speak on an agenda item, you can access the meeting remotely: Join from a PC, Mac, iPad, iPhone, or Android device: Please CLICK HERE If you do not wish for your name to appear on the screen, use the drop down menu and click on “rename” to rename yourself with a unique name. Or join by phone: 1-669-900-9128 or 1-346-248-7799 or 1-301-715-8592 or 1-312-626-6799 or 1-646-558-8656 or 1-253-215-8782 Enter Meeting ID: 825 1232 5939 Password: 205167 If you want to comment during the public comment portion of the agenda, Press *9 and we will select you from the meeting cue using the last 3 digits of your phone number. NOTE: Your phone number will appear on the screen unless you first dial *67 before dialing the numbers as shown above. The City wants you to know that you can also submit your comments by e-mail to roconnell@cityofplacerville.org. To give the City Clerk adequate time to print out your comments for consideration at the meeting, please submit your written comments prior to 5:30 p.m.; or if you are unable to email, please call the City Clerk’s Office at (530)642- 5531 by 5:30 p.m. the day of the meeting. If you wish to have your comments read to the Council Members during the appropriate Public Comment period, please indicate in the Subject Line “FOR PUBLIC COMMENT” ________________________________________________________________________ Regular Meeting of the City Council of April 28, 2020 1 Visit us on “The Web” at www.cityofplacerville.org and list the item number you wish to comment on. Comments that you want read to the Council will be subject to the three minute time limitation (approximately 350 words). Written comments that are only to be provided to Council and not read at the meeting will be distributed to the Council prior to the meeting. Pursuant to the Executive Order, and in compliance with the Americans with Disabilities Act, if you need special assistance to participate in the Council meeting, please contact the City Clerk’s Office (530)642-5531 within 48 hours of the meeting. The City of Placerville thanks you in advance for taking all precautions to prevent spreading the COVID-19 virus. CITY COUNCIL MEMBERS MICHAEL SARAGOSA, MAYOR DENNIS THOMAS, VICE-MAYOR MARK ACUNA PATRICIA BORELLI KARA TAYLOR M. CLEVE MORRIS JOHN DRISCOLL REGINA O’CONNELL CITY MANAGER CITY ATTORNEY CITY CLERK ____________________________________________________________________________________ 5:00 CLOSED SESSION Item 1: Conference with Real Property Negotiator Government Code § 54956.8 Properties: 515 and 525 Main Street Negotiating Parties: El Dorado County and City of Placerville Under Negotiation: Price, terms, and payment Item 2: Conference with Legal Counsel – Liability Claims Government Code §54956.95 Claimant Name: January Liljegren Agency claimed against: City of Placerville Request to File Late Claim Item 3: Conference with Labor Negotiators Patrick Clark, Cleve Morris, Dave Warren Government Code §54957.6 6:00 P.M. OPEN SESSION 1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG 2. ROLL CALL: Saragosa, Thomas, Acuna, Borelli, Taylor ________________________________________________________________________ Regular Meeting of the City Council of April 28, 2020 2 Visit us on “The Web” at www.cityofplacerville.org 3. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC 3.1 Public Records Request Update (Ms. O’Connell) 3.2 Brief Comments by City Council 4. CLOSED SESSION REPORT – City Attorney Driscoll 5. ADOPTION OF AGENDA 6. CEREMONIAL MATTERS 6.1 Proclamation for Peace Officers’ Memorial Day and Police Week (Mayor Saragosa) 7. PUBLIC COMMENT – BRIEF – NON-AGENDA ITEMS This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. The Mayor reserves the right to limit the speaker’s time to three minutes. You are not allowed to make personal attacks on individuals or make comments which are slanderous or which may invade an individual’s personal privacy. 7.1 Written Communication 7.2 Oral Communication Materials related to an item on this Agenda, submitted to the City Council either with or after distribution of the agenda packet, are available for public inspection in the City Clerk’s Office at City Hall, 3101 Center Street during normal business hours. 8. CONSENT CALENDAR NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise. 8.1 Approve the Minutes of the Regular City Council Meeting of April 14, 2020 (Ms. O’Connell) ________________________________________________________________________ Regular Meeting of the City Council of April 28, 2020 3 Visit us on “The Web” at www.cityofplacerville.org 8.2 Approve the Accounts Payable Register (Mr. Warren) 8.3 Approve the Payroll Register for Pay Periods 21 and 22 (Mr. Warren) 8.4 Adopt a Resolution: 1. Approving Construction Contract Change Order 52 in the amount of $44,556.00 with Doug Veerkamp General Engineering, Inc. for the Western Placerville Interchange, Phase 2 Project (CIP #41828) and Authorizing the City Manager to Execute the Same; and 2. Approving a Budget Appropriation in Cal Recycle Reimbursement Funds in the Amount of $10,640.00 for the Said Project (Ms. Neves) Att. A: Resolution 8.5 Adopt a Resolution Approving a Street Frontage Improvement Agreement (SF-401) for the Property Located at 1006 Roddan Court, Identified as Assessor’s Parcel Number 002-251-33-100, and Authorize the City Engineer to Process the Agreement and to Record the Agreement at the El Dorado County Office of the Recorder (Ms. Neves) Att. A: Resolution Att. B: Street Frontage Improvement Agreement 8.6 Adopt a Resolution: 1. Ratifying Contract Change Orders #3, #4, & #5 in the Total Aggregate Amount of $0.00 with Syblon Reid Construction, Inc. (SRC) for the Sewer Lift Station Rehabilitation, Phase II Project (CIP #40330); and 2. Authorizing the City Engineer to Execute a Notice of Completion and Instructing the City Clerk to Record Said Notice with the El Dorado County Recorder’s Office for the Project; and 3. Authorizing the Assistant City Manager/Director of Finance to Release all Remaining Retention being held for Construction Security, not more than Sixty (60) Days After the Notice of Completion Filing for the said Project, per Public Contract Code 7107(c) (Ms. Neves) Att. A: Resolution Att. B: Draft Notice of Completion 8.7 Adopt a Resolution: 1. Approving a Cooperative Agreement (03-0719) with the California Department of Transportation (Caltrans) for an Amount not to Exceed $55,000 in State Highway Operation and Protection Program (SHOPP) Minor Revenues for Slurry Seal on Highway 49 at Main Street as Part of the Lower Main Street Asphalt Rehabilitation ________________________________________________________________________ Regular Meeting of the City Council of April 28, 2020 4 Visit us on “The Web” at www.cityofplacerville.org Project (CIP# 41910) and Authorizing the City Manager to Execute the Same; and 2. Approving a Budget Appropriation in the Amount of $55,000 in SHOPP Minor Revenue for the Said Project; and 3. Approving a Contract Change Order (CCO #1) in the Amount of $51,662 with Doug Veerkamp General Engineering, Inc. for the Said Project and Authorize the City Manager to Execute the Same (Mr. Stone) Att. A: Resolution Att. B: Draft Cooperative Agreement Att. C: Contract Change Order Memo 8.8 Receive and File March Fire Station 25 Run Report (Chief Cordero) Att. A: March Report 9. ITEMS PULLED FROM THE CONSENT CALENDAR 10. ORDINANCES 11. PUBLIC HEARINGS 12. DISCUSSION/ACTION ITEMS 12.1 Review and Provide Direction to Staff on Letter to the Governor and State Legislators Regarding Covid-19 (Mr. Morris) Att. A: Draft Letter to the Governor Att. B: Reopening Guidance Att. C: Public Health Officer Presentation Att. D: Community Workgroups Report 12.2 Acknowledge and File the Fiscal Year 2019/2020 Mid-Year Budget Report No. 2 as Presented and Provide Direction to Staff in Addressing the Forecasted Budget Deficits Due to the Negative Impacts of the COVID-19 Pandemic (Mr. Warren) Att. A: Presentation 12.3 Review And Approve Potential Cost Saving Measures To Address Budget Shortfalls (Mr. Morris) 13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS ________________________________________________________________________ Regular Meeting of the City Council of April 28, 2020 5 Visit us on “The Web” at www.cityofplacerville.org • El Dorado County Transit Authority Councilmember Acuna, Councilmember Taylor • El Dorado County Transportation Commission Councilmember Borelli, Councilmember Taylor, Vice-Mayor Thomas • LAFCO (El Dorado Local Agency Formation Commission) Councilmember Acuna • SACOG (Sacramento Area Council of Governments) Mayor Saragosa  Placerville Fire Safe Council Councilmember Borelli 14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council) 15. CITY MANAGER AND STAFF REPORTS 16. UPCOMING ITEMS Items tentatively scheduled for the next City Council meeting of May 12, 2020 include: NPDES 19/20 contract with RBI, WPI 2.2 Release of Construction Management RFP/Dokken’s Amendment Budget Transfer, Real Estate and Survey Services and new CIP Giovanni Sewer Improvement Project, Clay Street Cultural Studies Amendment, UBBL Landscape Maintenance Agreement with Caltrans, Mosquito Road CCO, WPI Phase 2 - memorial/trailhead plaque CCO, Draft Traffic Calming Manual, Measure J Report, Investment Report, HDL Audit Contract, and SMUD Letter. 17. ADJOURNMENT The next regularly scheduled Council meeting will be held on May 12, 2020, 5:30 P.M. Closed Session, 6:00 P.M. Regular Meeting. ________________________________________________________________________ Regular Meeting of the City Council of April 28, 2020 6 Visit us on “The Web” at www.cityofplacerville.org Government Code 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 72 hours prior to a regular meeting. The City posts the Agenda on the City Hall window and on the City’s website: www.cityofplacerville.org. ________________________________________________________________ CERTIFICATION OF AGENDA POSTING I, Regina O’Connell, City Clerk of the City of Placerville, declare that the foregoing Agenda for the April 28, 2020, Regular Meeting of the Placerville City Council was posted and available for review on April 24, 2020 at the City Hall of the City of Placerville, 3101 Center Street, Placerville, CA 95667. The Agenda is also available on the City website at www.cityofplacerville.org Attest: __________________________________ Regina O’Connell, City Clerk ________________________________________________________________________ Regular Meeting of the City Council of April 28, 2020 7 Visit us on “The Web” at www.cityofplacerville.org

Get email alerts for Placerville

A daily email when new agendas and minutes are posted.

Report an issue with this meeting