City Council Meeting
Regular MeetingPlacerville, CA · April 28, 2020
Minutes
MINUTES
PLACERVILLE CITY COUNCIL
REGULAR MEETING
TUESDAY, APRIL 28, 2020
5:00 Closed Session
6:00 P.M. Open Session
CITY COUNCIL CHAMBERS – TOWN HALL
549 MAIN STREET, PLACERVILLE, CA 95667
* COVID-19 NOTICE *
Consistent with Executive Orders No. N-25-20 and No. N-29-20 from the Executive
Department of the State of California and the El Dorado County Health Official’s
March 19, 2020 Shelter in Place Order, the City Council Chamber will not be
physically open to the public and City Councilmembers will be teleconferencing into
the meeting via Zoom Video Communications.
5:00 CLOSED SESSION
Item 1: Conference with Real Property Negotiator
Government Code § 54956.8
Properties: 515 and 525 Main Street
Negotiating Parties: El Dorado County and City of Placerville
Under Negotiation: Price, terms, and payment
Item 2: Conference with Legal Counsel – Liability Claims
Government Code §54956.95
Claimant Name: January Liljegren
Agency claimed against: City of Placerville
Request to File Late Claim
Item 3: Conference with Labor Negotiators
Patrick Clark, Cleve Morris, Dave Warren
Government Code §54957.6
6:00 P.M. OPEN SESSION
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG
The Mayor called the meeting to order at 6:00 p.m. and The Pledge of Allegiance
to the Flag was recited.
2. ROLL CALL: Present: Saragosa, Thomas, Acuna, Borelli, Taylor
3. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC
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Minutes of the Regular Meeting of the City Council of April 28, 2020 1
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3.1 Public Records Request Update (Ms. O’Connell)
The City Clerk gave a brief update on current public records requests.
Public comment was received from Kirk Smith and caller #846.
3.2 Brief Comments by City Council
Brief comments were made by the City Council.
4. CLOSED SESSION REPORT – City Attorney Driscoll
The City Attorney reported the claim of January Liljegren was unanimously
rejected by the City Council and no other reportable action was taken on the
remaining items.
5. ADOPTION OF AGENDA
It was moved by Councilmember Acuna and seconded by Councilmember Borelli
that the City Council adopt the agenda as presented. The motion was passed by
the following vote:
AYES: Acuna, Borelli, Saragosa, Taylor, Thomas
NOES: None
ABSENT: None
ABSTAIN: None
6. CEREMONIAL MATTERS
6.1 Proclamation for Peace Officers’ Memorial Day and Police Week
(Mayor Saragosa)
The Mayor read the proclamation and the Chief of Police addressed the
City Council.
7. PUBLIC COMMENT – BRIEF – NON-AGENDA ITEMS
7.1 Written Communication
Written communication was received for Items 8.6, 12.1, 12.2, and 12.3.
7.2 Oral Communication
Oral communication was received from Mandi Rodriquez, Michael Drobesh,
and caller #846.
8. CONSENT CALENDAR
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Minutes of the Regular Meeting of the City Council of April 28, 2020 2
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NOTE: All matters listed under the Consent Calendar are considered routine
and will be enacted by one motion by roll call vote unless any member of the
Council wishes to remove an item for discussion. The reading of the full text of
all Resolutions will be waived unless a Councilmember requests otherwise.
8.1 Approve the Minutes of the Regular City Council Meeting of
April 14, 2020 (Ms. O’Connell)
Approved the Minutes of the regular City Council meeting of April 14, 2020.
8.2 Approve the Accounts Payable Register (Mr. Warren)
Approved the Accounts Payable Register.
8.3 Approve the Payroll Register for Pay Periods 21 and 22 (Mr. Warren)
Approved the payroll register for pay periods 21 and 22.
8.4 Adopt a Resolution:
1. Approving Construction Contract Change Order 52 in the
amount of $44,556.00 with Doug Veerkamp General Engineering,
Inc. for the Western Placerville Interchange, Phase 2 Project (CIP
#41828) and Authorizing the City Manager to Execute the Same;
and
2. Approving a Budget Appropriation in Cal Recycle
Reimbursement Funds in the Amount of $10,640.00 for the Said
Project (Ms. Neves)
Resolution No. 8848
Adopted a resolution for the following actions:
1. Approving Construction Contract Change Order 52 in the amount of
$44,556.00 with Doug Veerkamp General Engineering, Inc. for the Western
Placerville Interchange, Phase 2 Project (CIP #41828) and authorizing the
City Manager to execute the same; and
2. Approving a budget appropriation in Cal Recycle Reimbursement
Funds in the amount of $10,640.00 for the said project.
8.5 Adopt a Resolution Approving a Street Frontage Improvement
Agreement (SF-401) for the Property Located at 1006 Roddan Court,
Identified as Assessor’s Parcel Number 002-251-33-100, and
Authorize the City Engineer to Process the Agreement and to
Record the Agreement at the El Dorado County Office of the
Recorder (Ms. Neves)
Resolution No. 8849
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Minutes of the Regular Meeting of the City Council of April 28, 2020 3
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Adopted a resolution approving a Street Frontage Improvement Agreement
(SF-401) for the property located at 1006 Roddan Court, identified as
Assessor’s Parcel Number 002-251-33-100, and authorize the City
Engineer to process the agreement and to record the agreement at the El
Dorado County Office of the Recorder.
8.6 Adopt a Resolution:
1. Ratifying Contract Change Orders #3, #4, & #5 in the Total
Aggregate Amount of $0.00 with Syblon Reid Construction, Inc.
(SRC) for the Sewer Lift Station Rehabilitation, Phase II Project (CIP
#40330); and
2. Authorizing the City Engineer to Execute a Notice of
Completion and Instructing the City Clerk to Record Said Notice
with the El Dorado County Recorder’s Office for the Project; and
3. Authorizing the Assistant City Manager/Director of Finance to
Release all Remaining Retention being held for Construction
Security, not more than Sixty (60) Days After the Notice of
Completion Filing for the said Project, per Public Contract Code
7107(c) (Ms. Neves)
Resolution No. 8850
Public comment was received from Sue Rodman.
Adopted a resolution for the following actions:
1. Ratifying Contract Change Orders #3, #4, & #5 in the Total
Aggregate Amount of $0.00 with Syblon Reid Construction, Inc. (SRC) for
the Sewer Lift Station Rehabilitation, Phase II Project (CIP #40330); and
2. Authorizing the City Engineer to Execute a Notice of Completion and
Instructing the City Clerk to Record Said Notice with the El Dorado County
Recorder’s Office for the Project; and
3. Authorizing the Assistant City Manager/Director of Finance to
Release all Remaining Retention being held for Construction Security, not
more than Sixty (60) Days After the Notice of Completion Filing for the said
Project, per Public Contract Code 7107(c)
8.7 Adopt a Resolution:
1. Approving a Cooperative Agreement (03-0719) with the
California Department of Transportation (Caltrans) for an Amount
not to Exceed $55,000 in State Highway Operation and Protection
Program (SHOPP) Minor Revenues for Slurry Seal on Highway 49 at
Main Street as Part of the Lower Main Street Asphalt Rehabilitation
Project (CIP# 41910) and Authorizing the City Manager to Execute
the Same; and
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Minutes of the Regular Meeting of the City Council of April 28, 2020 4
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2. Approving a Budget Appropriation in the Amount of
$55,000 in SHOPP Minor Revenue for the Said Project; and
3. Approving a Contract Change Order (CCO #1) in the
Amount of $51,662 with Doug Veerkamp General Engineering, Inc.
for the Said Project and Authorize the City Manager to Execute the
Same (Mr. Stone)
Resolution 8851
Adopted a resolution for the following actions:
1. Approving a Cooperative Agreement (03-0719) with the California
Department of Transportation (Caltrans) for an amount not to exceed
$55,000 in State Highway Operation and Protection Program (SHOPP)
Minor Revenues for Slurry Seal on Highway 49 at Main Street as part of
the Lower Main Street Asphalt Rehabilitation Project (CIP# 41910) and
authorizing the City Manager to execute the same; and
2. Approving a Budget Appropriation in the amount of $55,000 in
SHOPP Minor Revenue for the said project; and
3. Approving a Contract Change Order (CCO #1) in the amount of
$51,662 with Doug Veerkamp General Engineering, Inc. for the said project
and authorize the City Manager to execute the same.
8.8 Receive and File March Fire Station 25 Run Report (Chief Cordero)
Received and filed the March Fire Station 25 Run Report.
Public comment was received on Item 8.6. It was moved by Councilmember Taylor and
seconded by Councilmember Borelli that the City Council approve the Consent
Calendar as presented. The motion was passed by the following vote:
AYES: Acuna, Borelli, Saragosa, Taylor, Thomas
NOES: None
ABSENT: None
ABSTAIN: None
9. ITEMS PULLED FROM THE CONSENT CALENDAR
No items were pulled from the Consent Calendar.
10. ORDINANCES
No ordinances were scheduled.
11. PUBLIC HEARINGS
No public hearings were scheduled.
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Minutes of the Regular Meeting of the City Council of April 28, 2020 5
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12. DISCUSSION/ACTION ITEMS
12.1 Review and Provide Direction to Staff on Letter to the Governor and
State Legislators Regarding Covid-19 (Mr. Morris)
The City Manager presented the report and responded to Council
questions. Public comment was received from Lexi Boeger, Michael
Drobesh, Kirk Smith, Kathi Lishman, Brian Veerkamp, Mandi Rodriquez,
and Tony Windle. Following Council discussion, it was moved by
Councilmember Acuna and seconded by Vice-Mayor Thomas that the City
Council approve the City Manager’s letter to the Governor as well as
request a response to the letter within 10 days, and ensure the City’s
medical data is in line with what was approved by the County. The
motion was passed by the following vote:
AYES: Acuna, Borelli, Saragosa, Taylor, Thomas
NOES: None
ABSENT: None
ABSTAIN: None
The Mayor called for a brief recess.
12.2 Acknowledge and File the Fiscal Year 2019/2020 Mid-Year Budget
Report No. 2 as Presented and Provide Direction to Staff in
Addressing the Forecasted Budget Deficits Due to the Negative
Impacts of the COVID-19 Pandemic (Mr. Warren)
The Director of Finance/Assistant City Manager presented the mid-year
budget report and responded to Council questions. Public comment was
received from Michael Drobesh and Sue Rodman. The item was
acknowledged and filed.
12.3 Review And Approve Potential Cost Saving Measures To Address
Budget Shortfalls (Mr. Morris)
The City Manager summarized the item and responded to Council
questions. Public comment was received from Michael Drobesh and Sue
Rodman. Following Council discussion, it was moved by Councilmember
Acuna and seconded by Vice-Mayor Thomas that the City Council approve
potential cost saving measures to address budget shortfalls as well as
review existing contracts for cost-saving potential. The motion was passed
by the following vote:
AYES: Acuna, Borelli, Saragosa, Taylor, Thomas
NOES: None
ABSENT: None
ABSTAIN: None
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Minutes of the Regular Meeting of the City Council of April 28, 2020 6
Visit us on “The Web” at www.cityofplacerville.org
13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS
• El Dorado County Transit Authority
No report.
• El Dorado County Transportation Commission
No meeting; however, Woodrow Deloria has been keeping the Commission
updated on current issues via email.
• LAFCO (El Dorado Local Agency Formation Commission)
The budget was recently discussed in a Zoom meeting.
• SACOG (Sacramento Area Council of Governments)
The Council received an update on the Green Means Go program.
Placerville Fire Safe Council
No report.
14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda
Items Requires a Majority Concurrence of the Council)
No future agenda items were requested.
15. CITY MANAGER AND STAFF REPORTS
No City Manager and Staff reports.
16. UPCOMING ITEMS
Items tentatively scheduled for the next City Council meeting of May 12, 2020
include: NPDES 19/20 contract with RBI, WPI 2.2 Release of Construction
Management RFP/Dokken’s Amendment Budget Transfer, Real Estate and
Survey Services and new CIP Giovanni Sewer Improvement Project, Clay Street
Cultural Studies Amendment, UBBL Landscape Maintenance Agreement with
Caltrans, Mosquito Road CCO, WPI Phase 2 - memorial/trailhead plaque CCO,
Draft Traffic Calming Manual, Measure J Report, Investment Report, HDL Audit
Contract, and SMUD Letter.
17. ADJOURNMENT @ 9:51 p.m.
The next regularly scheduled Council meeting will be held on May 12, 2020,
5:30 P.M. Closed Session, 6:00 P.M. Regular Meeting.
Regina O’Connell, City Clerk
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Minutes of the Regular Meeting of the City Council of April 28, 2020 7
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Agenda
AGENDA
PLACERVILLE CITY COUNCIL
REGULAR MEETING
TUESDAY, APRIL 28, 2020
5:00 Closed Session
6:00 P.M. Open Session
CITY COUNCIL CHAMBERS – TOWN HALL
549 MAIN STREET, PLACERVILLE, CA 95667
PUBLIC ADVISORY: THE CITY COUNCIL CHAMBERS WILL NOT BE OPEN TO THE PUBLIC
Consistent with Executive Orders No. N-25-20 and No. N-29-20 from the Executive
Department of the State of California and the El Dorado County Health Official’s March 19,
2020 Shelter in Place Order, the City Council Chamber will not be physically open to the
public and City Councilmembers will be teleconferencing into the meeting via Zoom Video
Communications.
Access the live-stream video feed on the City’s website at: www.cityofplacerville.org
If you would like to speak on an agenda item, you can access the meeting remotely:
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roconnell@cityofplacerville.org. To give the City Clerk adequate time to print out your
comments for consideration at the meeting, please submit your written comments prior
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5531 by 5:30 p.m. the day of the meeting.
If you wish to have your comments read to the Council Members during the appropriate
Public Comment period, please indicate in the Subject Line “FOR PUBLIC COMMENT”
________________________________________________________________________
Regular Meeting of the City Council of April 28, 2020 1
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and list the item number you wish to comment on. Comments that you want read to the
Council will be subject to the three minute time limitation (approximately 350 words).
Written comments that are only to be provided to Council and not read at the meeting
will be distributed to the Council prior to the meeting.
Pursuant to the Executive Order, and in compliance with the Americans with Disabilities
Act, if you need special assistance to participate in the Council meeting, please contact
the City Clerk’s Office (530)642-5531 within 48 hours of the meeting.
The City of Placerville thanks you in advance for taking all precautions to prevent
spreading the COVID-19 virus.
CITY COUNCIL MEMBERS
MICHAEL SARAGOSA, MAYOR
DENNIS THOMAS, VICE-MAYOR
MARK ACUNA
PATRICIA BORELLI
KARA TAYLOR
M. CLEVE MORRIS JOHN DRISCOLL REGINA O’CONNELL
CITY MANAGER CITY ATTORNEY CITY CLERK
____________________________________________________________________________________
5:00 CLOSED SESSION
Item 1: Conference with Real Property Negotiator
Government Code § 54956.8
Properties: 515 and 525 Main Street
Negotiating Parties: El Dorado County and City of Placerville
Under Negotiation: Price, terms, and payment
Item 2: Conference with Legal Counsel – Liability Claims
Government Code §54956.95
Claimant Name: January Liljegren
Agency claimed against: City of Placerville
Request to File Late Claim
Item 3: Conference with Labor Negotiators
Patrick Clark, Cleve Morris, Dave Warren
Government Code §54957.6
6:00 P.M. OPEN SESSION
1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG
2. ROLL CALL: Saragosa, Thomas, Acuna, Borelli, Taylor
________________________________________________________________________
Regular Meeting of the City Council of April 28, 2020 2
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3. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC
3.1 Public Records Request Update (Ms. O’Connell)
3.2 Brief Comments by City Council
4. CLOSED SESSION REPORT – City Attorney Driscoll
5. ADOPTION OF AGENDA
6. CEREMONIAL MATTERS
6.1 Proclamation for Peace Officers’ Memorial Day and Police Week
(Mayor Saragosa)
7. PUBLIC COMMENT – BRIEF – NON-AGENDA ITEMS
This portion of the meeting is reserved for persons wishing to address the
Council on any matter not on the Agenda that is within the subject matter
jurisdiction of the City Council. State law prohibits the Council from acting on
items not listed on the Agenda except by special action of the City Council
under specified circumstances. The Mayor reserves the right to limit the
speaker’s time to three minutes. You are not allowed to make personal attacks
on individuals or make comments which are slanderous or which may invade
an individual’s personal privacy.
7.1 Written Communication
7.2 Oral Communication
Materials related to an item on this Agenda, submitted to the City Council
either with or after distribution of the agenda packet, are available for public
inspection in the City Clerk’s Office at City Hall, 3101 Center Street during
normal business hours.
8. CONSENT CALENDAR
NOTE: All matters listed under the Consent Calendar are considered routine
and will be enacted by one motion by roll call vote unless any member of the
Council wishes to remove an item for discussion. The reading of the full text of
all Resolutions will be waived unless a Councilmember requests otherwise.
8.1 Approve the Minutes of the Regular City Council Meeting of
April 14, 2020 (Ms. O’Connell)
________________________________________________________________________
Regular Meeting of the City Council of April 28, 2020 3
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8.2 Approve the Accounts Payable Register (Mr. Warren)
8.3 Approve the Payroll Register for Pay Periods 21 and 22 (Mr. Warren)
8.4 Adopt a Resolution:
1. Approving Construction Contract Change Order 52 in the
amount of $44,556.00 with Doug Veerkamp General Engineering,
Inc. for the Western Placerville Interchange, Phase 2 Project (CIP
#41828) and Authorizing the City Manager to Execute the Same;
and
2. Approving a Budget Appropriation in Cal Recycle
Reimbursement Funds in the Amount of $10,640.00 for the Said
Project (Ms. Neves)
Att. A: Resolution
8.5 Adopt a Resolution Approving a Street Frontage Improvement
Agreement (SF-401) for the Property Located at 1006 Roddan Court,
Identified as Assessor’s Parcel Number 002-251-33-100, and
Authorize the City Engineer to Process the Agreement and to
Record the Agreement at the El Dorado County Office of the
Recorder (Ms. Neves)
Att. A: Resolution
Att. B: Street Frontage Improvement Agreement
8.6 Adopt a Resolution:
1. Ratifying Contract Change Orders #3, #4, & #5 in the Total
Aggregate Amount of $0.00 with Syblon Reid Construction, Inc.
(SRC) for the Sewer Lift Station Rehabilitation, Phase II Project (CIP
#40330); and
2. Authorizing the City Engineer to Execute a Notice of
Completion and Instructing the City Clerk to Record Said Notice
with the El Dorado County Recorder’s Office for the Project; and
3. Authorizing the Assistant City Manager/Director of Finance to
Release all Remaining Retention being held for Construction
Security, not more than Sixty (60) Days After the Notice of
Completion Filing for the said Project, per Public Contract Code
7107(c) (Ms. Neves)
Att. A: Resolution
Att. B: Draft Notice of Completion
8.7 Adopt a Resolution:
1. Approving a Cooperative Agreement (03-0719) with the
California Department of Transportation (Caltrans) for an Amount
not to Exceed $55,000 in State Highway Operation and Protection
Program (SHOPP) Minor Revenues for Slurry Seal on Highway 49 at
Main Street as Part of the Lower Main Street Asphalt Rehabilitation
________________________________________________________________________
Regular Meeting of the City Council of April 28, 2020 4
Visit us on “The Web” at www.cityofplacerville.org
Project (CIP# 41910) and Authorizing the City Manager to Execute
the Same; and
2. Approving a Budget Appropriation in the Amount of
$55,000 in SHOPP Minor Revenue for the Said Project; and
3. Approving a Contract Change Order (CCO #1) in the
Amount of $51,662 with Doug Veerkamp General Engineering, Inc.
for the Said Project and Authorize the City Manager to Execute the
Same (Mr. Stone)
Att. A: Resolution
Att. B: Draft Cooperative Agreement
Att. C: Contract Change Order Memo
8.8 Receive and File March Fire Station 25 Run Report (Chief Cordero)
Att. A: March Report
9. ITEMS PULLED FROM THE CONSENT CALENDAR
10. ORDINANCES
11. PUBLIC HEARINGS
12. DISCUSSION/ACTION ITEMS
12.1 Review and Provide Direction to Staff on Letter to the Governor and
State Legislators Regarding Covid-19 (Mr. Morris)
Att. A: Draft Letter to the Governor
Att. B: Reopening Guidance
Att. C: Public Health Officer Presentation
Att. D: Community Workgroups Report
12.2 Acknowledge and File the Fiscal Year 2019/2020 Mid-Year Budget
Report No. 2 as Presented and Provide Direction to Staff in
Addressing the Forecasted Budget Deficits Due to the Negative
Impacts of the COVID-19 Pandemic (Mr. Warren)
Att. A: Presentation
12.3 Review And Approve Potential Cost Saving Measures To Address
Budget Shortfalls (Mr. Morris)
13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS
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Regular Meeting of the City Council of April 28, 2020 5
Visit us on “The Web” at www.cityofplacerville.org
• El Dorado County Transit Authority
Councilmember Acuna, Councilmember Taylor
• El Dorado County Transportation Commission
Councilmember Borelli, Councilmember Taylor, Vice-Mayor Thomas
• LAFCO (El Dorado Local Agency Formation Commission)
Councilmember Acuna
• SACOG (Sacramento Area Council of Governments)
Mayor Saragosa
Placerville Fire Safe Council
Councilmember Borelli
14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda
Items Requires a Majority Concurrence of the Council)
15. CITY MANAGER AND STAFF REPORTS
16. UPCOMING ITEMS
Items tentatively scheduled for the next City Council meeting of May 12, 2020
include: NPDES 19/20 contract with RBI, WPI 2.2 Release of Construction
Management RFP/Dokken’s Amendment Budget Transfer, Real Estate and
Survey Services and new CIP Giovanni Sewer Improvement Project, Clay Street
Cultural Studies Amendment, UBBL Landscape Maintenance Agreement with
Caltrans, Mosquito Road CCO, WPI Phase 2 - memorial/trailhead plaque CCO,
Draft Traffic Calming Manual, Measure J Report, Investment Report, HDL Audit
Contract, and SMUD Letter.
17. ADJOURNMENT
The next regularly scheduled Council meeting will be held on May 12, 2020,
5:30 P.M. Closed Session, 6:00 P.M. Regular Meeting.
________________________________________________________________________
Regular Meeting of the City Council of April 28, 2020 6
Visit us on “The Web” at www.cityofplacerville.org
Government Code 54950 (The Brown Act) requires that a brief description of each item to
be transacted or discussed be posted at least 72 hours prior to a regular meeting. The
City posts the Agenda on the City Hall window and on the City’s website:
www.cityofplacerville.org.
________________________________________________________________
CERTIFICATION OF AGENDA POSTING
I, Regina O’Connell, City Clerk of the City of Placerville, declare that the
foregoing Agenda for the April 28, 2020, Regular Meeting of the Placerville City
Council was posted and available for review on April 24, 2020 at the City Hall of the
City of Placerville, 3101 Center Street, Placerville, CA 95667.
The Agenda is also available on the City website at www.cityofplacerville.org
Attest: __________________________________
Regina O’Connell, City Clerk
________________________________________________________________________
Regular Meeting of the City Council of April 28, 2020 7
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