City Council Meeting

AGENDA PLACERVILLE CITY COUNCIL REGULAR MEETING TUESDAY, JUNE 23, 2020 6:00 p.m. NO CLOSED SESSION SCHEDULED CITY COUNCIL CHAMBERS – TOWN HALL 549 MAIN STREET, PLACERVILLE, CA 95667 PUBLIC ADVISORY: THE CITY COUNCIL CHAMBERS WILL NOT BE OPEN TO THE PUBLIC Consistent with Executive Orders No. N-25-20 and No. N-29-20 from the Executive Department of the State of California and the El Dorado County Health Official’s March 19, 2020 Shelter in Place Order, the City Council Chamber will not be physically open to the public and City Councilmembers will be teleconferencing into the meeting via Zoom Video Communications. Access the live-stream video feed on the City’s website at: www.cityofplacerville.org If you would like to speak on an agenda item, you can access the meeting remotely: Join from a PC, Mac, iPad, iPhone, or Android device: Please CLICK HERE If you do not wish for your name to appear on the screen, use the drop down menu and click on “rename” to rename yourself with a unique name. Or join by phone: 1-669-900-9128 or 1-346-248-7799 or 1-301-715-8592 or 1-312-626-6799 or 1-646-558-8656 or 1-253-215-8782 Enter Meeting ID: 885 9700 2390 Password: 205167 If you want to comment during the public comment portion of the agenda, Press *9 and we will select you from the meeting cue using the last 3 digits of your phone number. NOTE: Your phone number will appear on the screen unless you first dial *67 before dialing the numbers as shown above. The City wants you to know that you can also submit your comments by e-mail to roconnell@cityofplacerville.org. To give the City Clerk adequate time to forward your comments to the City Council or print out your comments for consideration at the meeting, please submit your written comments prior to 3:00 p.m. the day of the meeting; or if you are unable to email, please call the City Clerk’s Office at (530)642- 5531 by 3:00 p.m. the day of the meeting. ________________________________________________________________________ Regular Meeting of the City Council of June 23, 2020 1 Visit us on “The Web” at www.cityofplacerville.org If you wish to have your comments read to the Council Members during the appropriate Public Comment period, please indicate in the Subject Line “FOR PUBLIC COMMENT” and list the item number you wish to comment on. Comments that you want read to the Council will be subject to the three minute time limitation (approximately 350 words). Written comments that are only to be provided to Council and not read at the meeting will be distributed to the Council prior to the meeting. Pursuant to the Executive Order, and in compliance with the Americans with Disabilities Act, if you need special assistance to participate in the Council meeting, please contact the City Clerk’s Office (530)642-5531 within 48 hours of the meeting. The City of Placerville thanks you in advance for taking all precautions to prevent spreading the COVID-19 virus. CITY COUNCIL MEMBERS MICHAEL SARAGOSA, MAYOR DENNIS THOMAS, VICE-MAYOR MARK ACUNA PATRICIA BORELLI KARA TAYLOR M. CLEVE MORRIS JOHN DRISCOLL REGINA O’CONNELL CITY MANAGER CITY ATTORNEY CITY CLERK ____________________________________________________________________________________ NO CLOSED SESSION SCHEDULED 6:00 P.M. OPEN SESSION 1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG 2. ROLL CALL: Saragosa, Thomas, Acuna, Borelli, Taylor 3. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC 3.1 Acknowledge and File the Annual Financial Report and Independent Auditors’ Report for Fiscal Year 2018/2019 (Mr. Warren) Att. A: Annual Financial Report and Independent Auditors’ Report 3.2 Acknowledge and file the water purchase and sales report for Calendar Year 2019 as presented (Mr. Warren) 3.3 Covid-19 Update (Mr. Morris) 3.4 Receive and File Update on Public Records Requests (Ms. O’Connell) 3.5 Brief Comments by City Council ________________________________________________________________________ Regular Meeting of the City Council of June 23, 2020 2 Visit us on “The Web” at www.cityofplacerville.org 4. CLOSED SESSION REPORT – City Attorney Driscoll 5. ADOPTION OF AGENDA 6. CEREMONIAL MATTERS 7. PUBLIC COMMENT – BRIEF – NON-AGENDA ITEMS This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. The Mayor reserves the right to limit the speaker’s time to three minutes. You are not allowed to make personal attacks on individuals or make comments which are slanderous or which may invade an individual’s personal privacy. 7.1 Written Communication Item 1: Email from Katie Morris re: “Old Hangtown” sign received June 11, 2020 7.2 Oral Communication Materials related to an item on this Agenda, submitted to the City Council either with or after distribution of the agenda packet, are available for public inspection in the City Clerk’s Office at City Hall, 3101 Center Street during normal business hours. 8. CONSENT CALENDAR NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise. 8.1 Approve the Minutes of the Regular City Council Meeting of June 9, 2020 (Ms. O’Connell) 8.2 Approve the Accounts Payable Register (Mr. Warren) 8.3 Approve the Payroll Register (Mr. Warren) 8.4 Adopt a Resolution: ________________________________________________________________________ Regular Meeting of the City Council of June 23, 2020 3 Visit us on “The Web” at www.cityofplacerville.org  1. Approving a Consulting Services Agreement Amendment No. 1 with Robertson-Bryan, Inc., in an amount not-to-exceed $15,000 for the Fiscal Year 2019/2020 with a Revised Contract Expiration Date of December 31, 2020 to Complete Services Previously Requested and Continued Services Related to the NPDES Permit Renewal with Central Valley Regional Water Quality Control Board for the Hangtown Creek Water Reclamation Facility; and 2. Approving a Consulting Services Agreement with Robertson-Bryan, Inc., in an amount not-to-exceed $25,000 for Fiscal Year 2020/2021 to Provide Technical Support with the City’s National Pollution Discharge Elimination System (NPDES) Permit for the Hangtown Creek Water Reclamation Facility; and 3. Authorizing the City Engineer to execute the same (Ms. Neves) Att. A: Resolution 8.5 Adopt a Resolution: 1. Consolidating the November 3, 2020 City Council Election with El Dorado County; and 2. Authorizing and directing the Registrar of Voters, at the City’s expense, to Provide all Necessary Services, which shall include but not be limited to: Publications, Ballots, Sample Ballots, Election Officers, Polling Places and Canvass; and 3. In the Event of a Tie Vote, the Winning Candidate shall be Decided by Lot (Ms. O’Connell) Att. A: Resolution 8.6 Adopt a Resolution authorizing the Assistant City Manager/Director of Finance to Execute the Attached Certifications of Direct Charge wherein the City certifies that the Special Assessments that are Collected by the County of El Dorado Meet the Requirements of Proposition 218 and authorizing the County Auditor-Controller to Place the City’s Special Assessments on the Fiscal Year 2020/2021 Secured Tax Roll (Mr. Warren) Att. A: Resolution Att. B: Orchard Hill L&L County Forms Att. C: Cottonwood Estates County Forms Att. D: Response Form 8.7 Acknowledge and File the HDL Sales Tax and Economic Reports for the Quarter Ended December 31, 2019 (Mr. Warren) Att. A: Annual Sales Tax Recovery Att. B: Gasoline and Diesel Trends Att. C: Sales Tax Update ________________________________________________________________________ Regular Meeting of the City Council of June 23, 2020 4 Visit us on “The Web” at www.cityofplacerville.org  Att. D: Measure H Att. E: Measure J Att. F: Measure L 9. ITEMS PULLED FROM THE CONSENT CALENDAR 10. ORDINANCES 11. PUBLIC HEARINGS 11.1 Adopt a Resolution Establishing the Appropriation Limit (Gann) for Fiscal Year 2019/2020 and Determining Compliance with Government Code Section 7910 (Mr. Warren) Att. A: Resolution Att. B: Gann Letter from Department of Finance 12. DISCUSSION/ACTION ITEMS 12.1 Adopt a Resolution: 1. Ratifying Construction Contract Change Orders No. 1 through 9 with Doug Veerkamp General Engineering, Inc. for a Combined Credit of $797,484 for the Upper Broadway Bike Lanes- Schnell School Road to Point View Drive project (CIP #41508); and 2. Approving Contract Amendment No. 7 with R.E.Y. Engineers, Inc. in the amount of $139,421 for Cultural Resource Documentation for the Upper Broadway Bike Lanes-Schnell School Road to Point View Drive project (CIP #41508) and authorizing the City Manager to execute the same (Ms. Neves) Att. A: Resolution Att. B: REY Proposed Scope for Resource Documentation 12.2 Approve a No-fee Temporary Sidewalk Dining Permit Application and Further Direct Staff to Implement The Same for Temporary Outdoor Dining Applications Utilizing Private Parking Areas (Mr. Rivas) Att. A: Resolution Att. B: Draft Application for Temporary Sidewalk Dining Permit 12.3 Defer the Consideration of Initiating the Process to Amend the Zoning Ordinance to Consider Restrictions on Formula Businesses within the Central Business District (CBD) Zone to August 2020 (Mr. Rivas) Att. A: Minutes of City Council Regular Meeting of December 10, 2019, Item 12.3 ________________________________________________________________________ Regular Meeting of the City Council of June 23, 2020 5 Visit us on “The Web” at www.cityofplacerville.org  12.4 Adopt a resolution placing a measure on the November 3, 2020 ballot proposing the City Treasurer position be changed from an elected position to an appointed position (Mr. Warren) Att A: Resolution Att B: Draft Ballot Arguments in Favor 13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS • El Dorado County Transit Authority Councilmember Acuna, Councilmember Taylor • El Dorado County Transportation Commission Councilmember Borelli, Councilmember Taylor, Vice-Mayor Thomas • LAFCO (El Dorado Local Agency Formation Commission) Councilmember Acuna • SACOG (Sacramento Area Council of Governments) Mayor Saragosa • Placerville Fire Safe Council Councilmember Borelli 14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council) 15. CITY MANAGER AND STAFF REPORTS 15.1 Verbal Update – Lower Main St. Slurry Seal Project (Mr. Stone) 16. UPCOMING ITEMS Items tentatively scheduled for the next City Council meeting of July 14, 2020 include: Western Placerville Interchange Phase II Memorial/Trailhead Plaque Contract Change Order, Spring/Mosquito CM Amendment with R.E.Y., Replacement of Body Worn Cameras, and Water Reclamation Facility Effluent Flow Meter. 17. ADJOURNMENT The next regularly scheduled Council meeting will be held on July 14, 2020, 5:30 P.M. Closed Session, 6:00 P.M. Regular Meeting. ________________________________________________________________________ Regular Meeting of the City Council of June 23, 2020 6 Visit us on “The Web” at www.cityofplacerville.org Government Code 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 72 hours prior to a regular meeting. The City posts the Agenda on the City Hall window and on the City’s website: www.cityofplacerville.org. ________________________________________________________________ CERTIFICATION OF AGENDA POSTING I, Regina O’Connell, City Clerk of the City of Placerville, declare that the foregoing Agenda for the June 23, 2020, Regular Meeting of the Placerville City Council was posted and available for review on June 19, 2020 at the City Hall of the City of Placerville, 3101 Center Street, Placerville, CA 95667. The Agenda is also available on the City website at www.cityofplacerville.org Attest: __________________________________ Regina O’Connell, City Clerk ________________________________________________________________________ Regular Meeting of the City Council of June 23, 2020 7 Visit us on “The Web” at www.cityofplacerville.org