City Council Meeting

MINUTES PLACERVILLE CITY COUNCIL REGULAR MEETING TUESDAY, JULY 14, 2020 NO CLOSED SESSION OPEN SESION: 6:00 PM CITY COUNCIL CHAMBERS – TOWN HALL 549 MAIN STREET, PLACERVILLE, CA 95667 PUBLIC ADVISORY: THE CITY COUNCIL CHAMBERS WILL NOT BE OPEN TO THE PUBLIC Consistent with Executive Orders No. N-25-20 and No. N-29-20 from the Executive Department of the State of California and the El Dorado County Health Official’s March 19, 2020 Shelter in Place Order, the City Council Chamber will not be physically open to the public and City Councilmembers will be teleconferencing into the meeting via Zoom Video Communications. Access the live-stream video feed on the City’s website at: www.cityofplacerville.org NO CLOSED SESSION SCHEDULED 6:00 P.M. OPEN SESSION 1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG The Mayor called the meeting to order at 6:06 p.m. and The Pledge of Allegiance to the Flag was recited. 2. ROLL CALL: Present (Virtually): Saragosa, Thomas, Acuna, Borelli, Taylor 3. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC 3.1 Announcement of Filing Period (Ms. O’Connell) The City Clerk announced the opening of the filing period for candidates wishing to run for City office. Public comment was received from Call- In_User 1 and Jackie Yepez. 3.2 Covid-19 Update (Mr. Morris) Public Health Officer Dr. Nancy Williams shared a presentation on the current COVID-19 situation in El Dorado County. Public comment was received from Call-In User_2, Jackie Smith, Mac Cameron, dmurry, Melissa ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of July 14, 2020 1 Visit us on “The Web” at www.cityofplacerville.org  Cowan, Mandi R., Jackie Yepez, MBeaver, Kirk, Jonathan Gainsbrugh, Mike Drobesh, Rose, Tony Windle, and Leo Bennett-Cauchon. 3.3 Receive and File Update on Public Records Requests (Ms. O’Connell) The City Clerk provided an update on recent public records requests. Public comment was received from Mandi R., Call-In User_4, and Shea Fuller. 3.4 Brief Comments by City Council Brief comments were made by the City Council. 4. CLOSED SESSION REPORT – City Attorney Driscoll No Closed Session was scheduled. 5. ADOPTION OF AGENDA Councilmember Taylor requested Item 15.3 be heard before Item 12.1 Councilmember Acuna requested Items 15.1 and 15.2 also be heard before Item 12.1. It was moved by Councilmember Acuna and seconded by Councilmember Taylor that the City Council adopt the agenda as modified. The motion was passed by the following vote: AYES: Acuna, Borelli, Saragosa, Taylor, Thomas NOES: None ABSENT: None ABSTAIN: None 6. CEREMONIAL MATTERS No ceremonial matters were scheduled. 7. PUBLIC COMMENT – BRIEF – NON-AGENDA ITEMS 7.1 Written Communication Item 1: Letter from Donna McPherson received July 6, 2020 Item 2: E-mails re: Hangman and “Hangtown” 7.2 Oral Communication Oral communication was received by Tom Cumpston, Jonathan Gainsbrugh, Arne Johnson, Leo Bennett-Cauchon, Alan T., I.L., Call-In User_4, Kirk, Roberts, and Sue Taylor. The City Clerk also read comments from Louie Smith and Lisa Perdichizzi. ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of July 14, 2020 2 Visit us on “The Web” at www.cityofplacerville.org 8. CONSENT CALENDAR NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise. 8.1 Approve the Minutes of the Regular City Council Meeting of June 23, 2020 (Ms. O’Connell) Approved the Minutes of the Regular City Council meeting of June 23, 2020. 8.2 Approve the Accounts Payable Register (Mr. Warren) Approved the Accounts Payable Register. 8.3 Approve the Payroll Register (Mr. Warren) Approved the Payroll Register. 8.4 Notify the Media and Public, by Approval of this Request, that the Regularly Scheduled City Council Meeting of July 28, 2020 is Cancelled (Ms. O’Connell) By approval of this request, notified the media and public that the regularly scheduled City Council meeting of July 28, 2020 is cancelled. 8.5 Adopt a Resolution: 1. Approving an agreement with Telstar Instruments, Inc. in the amount of $19,725.00 for the replacement of Effluent Flow Meter at the Hangtown Creek Wastewater Reclamation Facility (WRF) (CIP#42101) and authorizing the City Engineer to execute the same; and 2. Approving a $25,000 budget appropriation from the Sewer Enterprise Fund Contingency for Unforeseen Expenditures for the said project (Ms. Neves) Resolution No. 8868 Adopted a resolution for the following actions: 1. Approving an agreement with Telstar Instruments, Inc. in the amount of $19,725.00 for the replacement of Effluent Flow Meter at the Hangtown Creek Wastewater Reclamation Facility (WRF) (CIP#42101) and authorizing the City Engineer to execute the same; and ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of July 14, 2020 3 Visit us on “The Web” at www.cityofplacerville.org  2. Approving a $25,000 budget appropriation from the Sewer Enterprise Fund Contingency for Unforeseen Expenditures for the said project It was moved by Councilmember Taylor and seconded by Councilmember Borelli that the City Council approve the Consent Calendar as presented. The motion was passed by the following vote: AYES: Acuna, Borelli, Saragosa, Taylor, Thomas NOES: None ABSENT: None ABSTAIN: None 9. ITEMS PULLED FROM THE CONSENT CALENDAR No items were pulled from the Consent Calendar. 10. ORDINANCES No ordinances were scheduled. 11. PUBLIC HEARINGS No public hearings were scheduled. 12. DISCUSSION/ACTION ITEMS 12.1 Confirm Staff’s Recommendation to Redesign the Placerville City Logo and Approve the Application of the New Logo to all City Documents, Facilities and Other Assets (Mr. Morris) The City Manager presented the report and responded to Council questions. Public comment was received from dmurry, Rose, Tammy Ingram, Keith Smith, caller *646, caller *606, Mike Thomas, Dean Hiatt, Todd White, Jackie Yepez, Mandi R., Kasey Roberts, Steve Puthuff, Call-In User_5, Jennifer Chapman, Art Vargas, Ruth Michelson, Sherry, caller *910, Sue Taylor, Shea Fuller, Cody Curtis, caller *909, PTG, Kirk, Damian Butler, Kathi Lishman, Brian Veerkamp, and Sue Rees. Following Council discussion, it was moved by Mayor Saragosa to table the item 60-90 days out to establish a plan of action. The motion died for lack of a second. It was then moved by Vice-Mayor Thomas and seconded by Councilmember Acuna to bring the item back in January to set a date for further discussion on the item. The motion was amended by Vice- Mayor Thomas and seconded again by Councilmember Acuna to include a meeting between two Council members and City staff to discuss options moving forward. ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of July 14, 2020 4 Visit us on “The Web” at www.cityofplacerville.org  The motion was passed by the following vote: AYES: Acuna, Borelli, Saragosa, Thomas NOES: Taylor ABSENT: None ABSTAIN: None 12.2 Adopt a Resolution: 1. Ratifying Construction Contract Change Orders 35, 41, 53, and 54 in the total amount of $19,241.62 with Doug Veerkamp General Engineering, Inc. for the Western Placerville Interchange, Phase 2 Project (CIP #41828); and 2. Authorizing the City Engineer to execute a Notice of Completion and instructing the City Clerk to record said Notice with the El Dorado County Recorder’s Office for the Western Placerville Interchange, Phase 2 Project (CIP #41828); and 3. Authorizing the Assistant City Manager/Director of Finance to release all remaining retention being held for construction security, not more than sixty (60) days after the Notice of Completion filing for the said Project, per Public Contract Code 7107(c) (Ms. Neves) Resolution No. 8869 The City Engineer presented the item and responded to Council questions. Public comment was received from Jennifer Chapman, Call-In User_7, and Sue Taylor. Following Council discussion, it was moved by Councilmember Acuna and seconded by Councilmember Borelli that the City Council adopt a resolution for the following actions: 1. Ratifying Construction Contract Change Orders 35, 41, 53, and 54 in the total amount of $19,241.62 with Doug Veerkamp General Engineering, Inc. for the Western Placerville Interchange, Phase 2 Project (CIP #41828); and 2. Authorizing the City Engineer to execute a Notice of Completion and instructing the City Clerk to record said Notice with the El Dorado County Recorder’s Office for the Western Placerville Interchange, Phase 2 Project (CIP #41828); and 3. Authorizing the Assistant City Manager/Director of Finance to release all remaining retention being held for construction security, not more than sixty (60) days after the Notice of Completion filing for the said Project, per Public Contract Code 7107(c) The motion was passed by the following roll call vote: AYES: Acuna, Borelli, Saragosa, Taylor, Thomas ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of July 14, 2020 5 Visit us on “The Web” at www.cityofplacerville.org  NOES: None ABSENT: None ABSTAIN: None 12.3 Appoint Council Ad-hoc Subcommittee to Work on Potential Community Choice Aggregation JPA with El Dorado County (Mr. Morris) The City Manager summarized the item and responded to Council questions. Public comment was received from Call-In User_7. Following Council discussion, it was moved by Councilmember Acuna and seconded by Mayor Saragosa that the City Council appoint Councilmember Borelli and Vice-Mayor Thomas to serve as representatives on an ad-hoc subcommittee to work on potential Community Choice Aggregation JPA with El Dorado County. The motion was passed by the following roll call vote: AYES: Acuna, Borelli, Saragosa, Taylor, Thomas NOES: None ABSENT: None ABSTAIN: None 12.4 Provide Comments and Direction to Staff on Draft Traffic Calming Policy and Resource Manual for the City of Placerville (Ms. Neves) It was moved by Vice-Mayor Thomas and seconded by Councilmember Borelli that the City Council table this item to the regularly scheduled City Council meeting of August 11, 2020. The motion was passed by the following roll call vote: AYES: Borelli, Saragosa, Taylor, Thomas NOES: None ABSENT: Acuna ABSTAIN: None 12.5 Adopt a Resolution: 1. Approving an agreement with Axon Enterprises, Inc. for twenty Axon Body 3, body worn cameras and three 8-port docking stations for a total amount of $19,988.36 and authorizing the City Manager to execute the same; and 2. Approving a $19,988 budget appropriation for the PARSAC Safety Grant for the said equipment (Interim Chief Wren) Resolution No. 8870 This item was presented by Interim Chief Wren. No public comment was received. Following Council comments, it was moved by Councilmember ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of July 14, 2020 6 Visit us on “The Web” at www.cityofplacerville.org  Acuna and seconded by Vice-Mayor Thomas that the City Council adopt a resolution for the following actions: 1. Approving an agreement with Axon Enterprises, Inc. for twenty Axon Body 3, body worn cameras and three 8-port docking stations for a total amount of $19,988.36 and authorizing the City Manager to execute the same; and 2. Approving a $19,988 budget appropriation for the PARSAC Safety Grant for the said equipment The motion was passed by the following roll call vote: AYES: Acuna, Borelli, Saragosa, Taylor, Thomas NOES: None ABSENT: None ABSTAIN: None 12.6 Adopt a Resolution: 1. Approving a Consulting Services Amendment No. 1 with R.E.Y. Engineers, Inc. for engineering construction management and inspection services for the Spring Street Pavement Rehabilitation – From Coloma Road to Bedford Avenue project (CIP #41907) in an not-to-exceed amount of $128,130.50 and authorize the City Manager to execute the same; and 2. Approving a $900,000 budget appropriation from the Measure L Fund for the Spring Street Pavement Rehabilitation – From Coloma Road to Bedford Avenue project (CIP #41907); and 3. Approving a Consulting Services Amendment No. 3 with REY Engineers, Inc. for engineering construction management and inspection services for the Mosquito Road Stabilization – Clay Street to City Limits project (CIP #41819) in an not-to-exceed amount of $113,691.50 and authorizing the City Manager to execute the same; and 4. Approving a budget liquidation from the Measure L Fund in the amount of $114,000 from the Placerville Station II – Waterline Replacement Project (CIP #407082); and 5. Approving a budget appropriation from the Measure L Fund in the amount of $114,000 for the Mosquito Road Stabilization – Clay Street to City Limits (CIP #41819) project (Ms. Neves) Resolution No. 8871 The City Engineer presented the report and responded to Council questions. No public comment was received. It was moved by ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of July 14, 2020 7 Visit us on “The Web” at www.cityofplacerville.org  Councilmember Acuna and seconded by Councilmember Borelli that the City Council adopt a resolution for the following actions: 1. Approving a Consulting Services Amendment No. 1 with R.E.Y. Engineers, Inc. for engineering construction management and inspection services for the Spring Street Pavement Rehabilitation – From Coloma Road to Bedford Avenue project (CIP #41907) in an not-to-exceed amount of $128,130.50 and authorize the City Manager to execute the same; and 2. Approving a $900,000 budget appropriation from the Measure L Fund for the Spring Street Pavement Rehabilitation – From Coloma Road to Bedford Avenue project (CIP #41907); and 3. Approving a Consulting Services Amendment No. 3 with REY Engineers, Inc. for engineering construction management and inspection services for the Mosquito Road Stabilization – Clay Street to City Limits project (CIP #41819) in an not-to-exceed amount of $113,691.50 and authorizing the City Manager to execute the same; and 4. Approving a budget liquidation from the Measure L Fund in the amount of $114,000 from the Placerville Station II – Waterline Replacement Project (CIP #407082); and 5. Approving a budget appropriation from the Measure L Fund in the amount of $114,000 for the Mosquito Road Stabilization – Clay Street to City Limits (CIP #41819) project The motion was passed by the following roll call vote: AYES: Acuna, Borelli, Saragosa, Taylor, Thomas NOES: None ABSENT: None ABSTAIN: None 12.7 Adopt a Resolution: 1. Amending Resolution No. 8851 Rejecting Bids and Terminating the Contract and Change Order No. 1 with Doug Veerkamp General Engineering, Inc. Related to the Lower Main Street Asphalt Rehabilitation Project (CIP #41910); and 2. Approving a Construction Services Contract with VSS International Inc. for the Application of Type 2 Slurry and Thermoplastic Paint as Related to the Lower Main Street Asphalt Rehabilitation Project (CIP #41910) in the amount of $134,000; and 3. Authorizing the City Manager to execute the same; and 4. Authorizing the City Manager to Negotiate any Necessary Contract Change Orders for the said project for a not-to-exceed aggregate amount of $10,000; and ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of July 14, 2020 8 Visit us on “The Web” at www.cityofplacerville.org  5. Approving a $56,852 budget liquidation in Fiscal Year 2018/2019 RMRA revenues from the Annual Crack Sealing-Various Streets project (CIP #41920); 6. Approving a budget appropriation of Fiscal Year 2018/2019 RMRA revenues in the amount of $56,852 for the Lower Main Street Asphalt Rehabilitation Project (CIP #41910) (Mr. Stone) Resolution No. 8872 The Director of Public Works presented the report. No public comment was received. It was moved by Councilmember Taylor and seconded by Councilmember Acuna that the City Council adopt a resolution for the following actions: 1. Amending Resolution No. 8851 Rejecting Bids and Terminating the Contract and Change Order No. 1 with Doug Veerkamp General Engineering, Inc. Related to the Lower Main Street Asphalt Rehabilitation Project (CIP #41910); and 2. Approving a Construction Services Contract with VSS International Inc. for the Application of Type 2 Slurry and Thermoplastic Paint as Related to the Lower Main Street Asphalt Rehabilitation Project (CIP #41910) in the amount of $134,000; and 3. Authorizing the City Manager to execute the same; and 4. Authorizing the City Manager to Negotiate any Necessary Contract Change Orders for the said project for a not-to-exceed aggregate amount of $10,000; and 5. Approving a $56,852 budget liquidation in Fiscal Year 2018/2019 RMRA revenues from the Annual Crack Sealing-Various Streets project (CIP #41920); 6. Approving a budget appropriation of Fiscal Year 2018/2019 RMRA revenues in the amount of $56,852 for the Lower Main Street Asphalt Rehabilitation Project (CIP #41910) The motion was passed by the following roll call vote: AYES: Acuna, Borelli, Saragosa, Taylor, Thomas NOES: None ABSENT: None ABSTAIN: None 13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of July 14, 2020 9 Visit us on “The Web” at www.cityofplacerville.org  • El Dorado County Transit Authority Councilmember Taylor said EDCTA approved a contract with Executive Director Matt Mauk as well as approving a budget and capital improvement plan. • El Dorado County Transportation Commission No meeting. • LAFCO (El Dorado Local Agency Formation Commission) LAFCO meets next week. • SACOG (Sacramento Area Council of Governments) The next meeting will be held in August.  Placerville Fire Safe Council PFSC continued discussion on community outreach. The Council is now staffing a table at the Saturday farmers’ market. They are also starting on the defensible space evaluation program. 14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council) Councilmember Taylor requested inviting Eric Bonniksen, Superintendent of Placerville Union School District, to give a presentation on potential school closures due to PSPS events, or otherwise. 15. CITY MANAGER AND STAFF REPORTS 15.1 Receive and File June Police Report (Interim Chief Wren) Interim Chief Wren presented the report. Public comment was received from Call-In User_4. 15.2 Receive and File June Fire Station 25 Run Report (Chief Cordero) Chief Cordero presented the report. Public comment was received from Call-In User_4, and Robyn. 15.3 2019/2020 Streets Pothole Report (Mr. Stone) The Director of Public Works presented the report. Public comment was received from Call-In User_4, caller *692, and Kathi Lishman. 16. UPCOMING ITEMS Items tentatively scheduled for the next City Council meeting include: Proclamation for Sexual Assault Awareness Month, Old City Hall Shoring Award, ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of July 14, 2020 10 Visit us on “The Web” at www.cityofplacerville.org  Real Estate and Survey Services and New CIP Giovanni Sewer Improvement Project, Western Placerville Interchange Phase 2.2 Construction Management Contract Award, MS4 2020/2021 Contract with RBI, Placerville Station II Permission to Release for Public Bid, and Police and Fire Monthly Statistics. 17. ADJOURNMENT @ 12:17 a.m. The next regularly scheduled Council meeting will be held on August 11, 2020, (pending tonight’s action on Item 8.4) 5:30 P.M. Closed Session, 6:00 P.M. Regular Meeting. Regina O’Connell, City Clerk ________________________________________________________________________ Minutes of the Regular Meeting of the City Council of July 14, 2020 11 Visit us on “The Web” at www.cityofplacerville.org