City Council Meeting

*AMENDED* AGENDA PLACERVILLE CITY COUNCIL REGULAR MEETING TUESDAY, JANUARY 11, 2022 CLOSED SESSION: 4:00 OPEN SESSION: 5:00 PM CITY COUNCIL CHAMBERS – TOWN HALL 549 MAIN STREET, PLACERVILLE, CA 95667 PUBLIC PARTICIPATION INFORMATION You are welcomed and encouraged to participate in this meeting. Public comment is taken (3 minutes maximum) on items listed on the agenda when they are called. Advance Correspondence/Written Comments: You may submit your comments by e-mail to pv.citycouncil@cityofplacerville.org, or you may submit your comments in-person at the Administration Department, City Hall – 4th Floor, 3101 Center Street by 2:00 p.m. the day before the meeting to give the City Clerk adequate time to forward your comments to the City Council. Advance Correspondence/Written Comments received by 12:00 pm the Tuesday preceding the Council meeting will be included in the agenda packet. Written Comments received after that time will be provided to the members of the City Council and will be placed on the back table for public review as part of the full agenda packet at the meeting. These comments will not be read aloud at the time of the meeting, nor posted on the City’s website. Comments must not be slanderous, and must relate to business within the jurisdiction of the City Council. All written communication will be kept on file in the Administration Department during normal business hours. FACE COVERINGS AND SOCIAL DISTANCING INFORMATION In Accordance with guidelines from the California Department of Public Health and the State of California, please observe 6 feet of social distancing where possible and wear a mask regardless of vaccination status. Thank you for your cooperation. ________________________________________________________________________ Regular Meeting of the City Council of January 11, 2022 1 Visit us on “The Web” at www.cityofplacerville.org  CITY COUNCIL MEMBERS DENNIS THOMAS, MAYOR KARA TAYLOR, VICE-MAYOR PATRICIA BORELLI JACKIE NEAU MICHAEL SARAGOSA M. CLEVE MORRIS MONA EBRAHIMI REGINA O’CONNELL CITY MANAGER CITY ATTORNEY CITY CLERK ____________________________________________________________________________________ 4:00 P.M. CLOSED SESSION Item 1: Conference with Legal Counsel – Liability Claims Government Code §54956.95 Claimant Name: Virginia Hunt, Marissa Hunt Agency claimed against: City of Placerville Item 2: Conference with Labor Negotiators Patrick Clark, Cleve Morris, Dave Warren Government Code § 54957.6 Bargaining Unit: Local 39 Item 3: Public Employment Performance Evaluation Government Code § 54957 City Manager ____________________________________________________________________________________ 5:00 P.M. OPEN SESSION 1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG 2. ROLL CALL: Borelli, Neau, Saragosa, Taylor, Thomas 3. CEREMONIAL MATTERS 3.1 Recognize the Work, Effort, Financial and other Participation that went into the Planning, Design, Funding and Construction of the Vietnam Memorial and Monument Garden at Bedford and Main Streets (Mr. Zeller) Att. A: List of Donors 3.2 State of the City (Mayor Thomas) ________________________________________________________________________ Regular Meeting of the City Council of January 11, 2022 2 Visit us on “The Web” at www.cityofplacerville.org  3.3 Motion for the City Council to Adjourn the Meeting Sine-Die, and Appoint the City Manager as Temporary Chairperson Recommendation to adjourn the meeting Sine-Die and to appoint the City Manager as Temporary Chairperson. Mayor Thomas will pass the gavel to the City Manager. At this time, the City Manager will call the meeting to order and request nominations from the Council for the election of Mayor. Any Councilmember may make a nomination, and a second. A roll-call vote will be taken. Following a majority vote by the Council, the City Manager will pass the gavel to the newly elected Mayor who will call for nominations for Vice-Mayor. 3.4 The Mayor Calls for Nominations for Vice-Mayor The newly elected Mayor will call for a motion and a second to nominate candidate(s) within the Council for the position of Vice-Mayor. A roll-call vote will be taken. Following a majority vote for the election of Vice-Mayor, the regular order of business will resume. 4. CLOSED SESSION REPORT – City Attorney Ebrahimi 5. ADOPTION OF AGENDA 6. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC 6.1 Receive and File Presentation by Pioneer Community Energy Regarding Implementation in the City of Placerville (Mr. Morris) Att. A: Pioneer Community Energy Report Att. B: Presentation 6.2 Brief Comments by the City Council 7. CONSENT CALENDAR NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise. 7.1 Approve the Minutes of the Regular City Council Meeting of December 14, 2021 (Ms. O’Connell) 7.2 Approve the Accounts Payable Registers for December 28, 2021 and January 4, 2022 (Mr. Warren) 7.3 Approve the Payroll Register for Pay Periods 13 and 14 (Mr. Warren) ________________________________________________________________________ Regular Meeting of the City Council of January 11, 2022 3 Visit us on “The Web” at www.cityofplacerville.org  7.4 Receive and File Public Records Requests (Ms. O’Connell) 7.5 Adopt a Resolution: 1. Approving a Budget Appropriation of $36,000 in State Local Roadway Safety Plan (LRSP) Funds for the City of Placerville LRSP Project (CIP #42248); and 2. Approving a Budget Appropriation of $4,000 from the Measure L Fund Operating Reserve for the Said Project (Ms. Neves) Att. A: Resolution 7.6 Adopt a Resolution Approving a Budget Appropriation of $21,500 in State Highway Safety Improvement Program (HSIP) Funds for the Highway 50 Corridor Intersection Pedestrian Safety Project (CIP #42247) (Ms. Neves) Att. A: Resolution 7.7 Adopt a Resolution Approving a Budget Appropriation of $200,000 in Coronavirus Response and Relief Supplemental Appropriations Act (CRRSAA) Funds for the US 50 Corridor Action Plan – Trip to Green Pilot Project (CIP #42209). (Ms. Neves) Att. A: Resolution 7.8 Adopt a Resolution Authorizing the Engineering Department to Release a Request for Proposals for Traffic Engineering Consulting Services for the Traffic Impact Mitigation Fee Program Update (CIP #41701) (Ms. Neves) Att. A: Resolution 7.9 Adopt a Resolution: 1. Retroactively Approving and Affirming a Salary Schedule Effective from July 10, 2021 to December 24, 2021 (Attachment “A”) and Implementing the Salary Provisions of the Tentative Agreement with the Placerville Police Officers Association Dated November 16, 2021 for all Sworn Officers; and 2. Retroactively Approving and Affirming a Salary Schedule Effective December 25, 2021 (Attachment “B”) (Mr. Warren) Att. A: Resolutoin Att. B: Draft Salary Schedule Effective From July 10 to December 24, 2021 Att. C: Draft Salary Schedule Effective From December 25, 2021 7.10 Adopt a Resolution: ________________________________________________________________________ Regular Meeting of the City Council of January 11, 2022 4 Visit us on “The Web” at www.cityofplacerville.org  1. Approving a Funding/Reimbursement Agreement with the County of El Dorado for a 2019 Homeland Security Grant in the Amount of $12,000 for the Purchase of 11 In-Car Tablets for the Police Department and Authorizing the Mayor and City Clerk to Execute the Same; and 2. Approving a Funding/Reimbursement Agreement with the County of El Dorado for a 2020 Homeland Security Grant in the Amount of $21,500 for the Purchase of 11 In-Car Tablets for the Police Department and Authorizing the Mayor and City Clerk to Execute the Same; and 3. Approving a $13,456 Budget Appropriation in Additional Homeland Security Grant Funds; and 4. Approving the Purchase of 11 In-Car Getac Tablets from HP, Inc. Not to Exceed $33,500.00 (Chief Wren) Att. A: Resolution 8. PUBLIC COMMENT – NON-AGENDA ITEMS This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. The Mayor reserves the right to limit the speaker’s time to three minutes. You are not allowed to make personal attacks on individuals or make comments which are slanderous or which may invade an individual’s personal privacy. 8.1 Written Communication Written Communication items are comments received on non-agenda items pertaining to business within the jurisdiction of the City Council. These are not items for discussion but can be referred to staff or requested by Council to be placed on a future agenda. 8.2 Oral Communication 9. ITEMS PULLED FROM THE CONSENT CALENDAR 10. ORDINANCES 11. PUBLIC HEARINGS 12. DISCUSSION/ACTION ITEMS ________________________________________________________________________ Regular Meeting of the City Council of January 11, 2022 5 Visit us on “The Web” at www.cityofplacerville.org  12.1 Consider the Use of the City Owned Building Located at 525 Main Street for a Nomadic Homeless Shelter Three Nights per Week Through March 31, 2022 and Authorize the Issuance of a Special Temporary Use Permit (Mr. Morris) Att. A: MOU Att. B: Winter Lodging Program Guidelines Att. C: Volunteer Handbook Att. D: Resolution 12.2 Adopt a Resolution Approving the Partial Road Closure of Area Directly Around the Bell Tower for the April 30th, 2022 “Taste on Main” Event Between 10am and 6pm, Keeping the Parking Garage and the West Lane of Stagecoach Alley to Main Street Open (Mr. Zeller) Att. A: Resolution Att. B: Application Att. C: Revised Map 12.3 Adopt a Resolution: 1. Approving a Consulting Services Agreement with Dewberry Engineers, Inc. (Dewberry) in an Amount not to Exceed $29,700 for Preliminary Project Scoping for the Hocking Street Sewer Line Replacement Project (CIP #42245) and Authorizing the City Manager to Execute the Same; and 2. Approving a $50,000 Budget Appropriation from the Sewer Enterprise Fund Contingency for Unforeseen Expenditures for the said Project (Ms. Neves) Att. A: Resolution Att. B: Project Exhibit Att. C: Scope and Fee Proposal (Dewberry) 12.4 Adopt a Resolution: 1. Ratifying an Emergency Construction Contract with Doug Veerkamp General Engineering, Inc. in a Not-to-Exceed Amount of $34,000 to Clear Collapsed Culvert Sections from Hangtown Creek as Part of the Hangtown Creek Culvert Repair (CIP #42013); and 2. Approving a Budget Appropriation in the Amount of $40,000 from the General Fund Unassigned Fund Balance for the Said Project (Ms. Neves) Att. A: Resolution Att. B: Alternative 3 Project Exhibit from 2019 Feasibility Study 12.5 Adopt a Resolution Requesting $20,000 in Financial Assistance from El Dorado County for the 2021/2022 Fiscal Year to Help Offset ________________________________________________________________________ Regular Meeting of the City Council of January 11, 2022 6 Visit us on “The Web” at www.cityofplacerville.org  Some of the Operational Costs Associated with Providing a Comprehensive Aquatics Program at the Aquatics Center (Mr. Zeller) Att. A: Resolution 12.6 Adopt A Resolution Finding a Proclamation of State of Emergency to Apply Within the City, Conditions of Which Pose an Imminent Threat to the Health and Safety to Attendees of In-Person Public Meetings, and Authorizing Teleconference Meetings of City Legislative Bodies Pursuant to Government Code Section 54953(E) (Mr. Morris) Att. A” Resolution 12.7 Consider Request by JSCR Management (Reserve House) for an Extension of the One Year Deadline to Open a Cannabis Business in the City of Placerville (Mr. Morris) Att. A: Letter for Extension Request 13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS • El Dorado County Transit Authority Vice-Mayor Taylor, Councilmember Neau • El Dorado County Transportation Commission Mayor Thomas, Vice-Mayor Taylor, Councilmember Borelli • LAFCO (El Dorado Local Agency Formation Commission) Councilmember Neau • SACOG (Sacramento Area Council of Governments) Councilmember Saragosa • Pioneer Community Energy Board of Directors Mayor Thomas, Councilmember Saragosa • Placerville Fire Safe Council Councilmember Borelli • Opportunity Knocks/Continuum of Care Councilmember Neau, Mayor Thomas 14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council) 15. CITY MANAGER AND STAFF REPORTS ________________________________________________________________________ Regular Meeting of the City Council of January 11, 2022 7 Visit us on “The Web” at www.cityofplacerville.org  15.1 Receive and File December 2021 Police Report - Stats (Chief Wren) Att. A: Stats - December 2021 Att. B: SRO Stats Att. C: POP Officer Stats Att. D: Annual Report, Monthly Comparison 15.2 Receive and File December Fire Station 25 Run Report (Chief Cordero) Att. A: December Report 16. UPCOMING ITEMS Items tentatively scheduled for the next City Council meeting include: City Council Committee Appointments, Measure J Report, Investment Report, Hotel TOT Sharing Agreement, and Reccommendation regarding Special Events 17. ADJOURNMENT The next regularly scheduled Council meeting will be held on January 25, 2022, 4:30 P.M. Closed Session, 5:00 P.M. Regular Meeting Pursuant to the Executive Order, and in compliance with the Americans with Disabilities Act, if you need special assistance to participate in the Council meeting, please contact the City Clerk’s Office (530)642-5531 within 48 hours of the meeting. Government Code 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 72 hours prior to a regular meeting. The City posts the Agenda on the City Hall window and on the City’s website: www.cityofplacerville.org. _______________________________________________________________ CERTIFICATION OF AGENDA POSTING I, Regina O’Connell, City Clerk of the City of Placerville, declare that the foregoing Agenda for the January 11, 2022, Regular Meeting of the Placerville City Council was posted and available for review on January 6, 2022 at the City Hall of the City of Placerville, 3101 Center Street, Placerville, CA 95667. The Agenda is also available on the City website at www.cityofplacerville.org Attest: __________________________________ Regina O’Connell, City Clerk ________________________________________________________________________ Regular Meeting of the City Council of January 11, 2022 8 Visit us on “The Web” at www.cityofplacerville.org