City Council Meeting

AGENDA PLACERVILLE CITY COUNCIL REGULAR MEETING TUESDAY, JANUARY 25, 2022 CLOSED SESSION: 4:00 OPEN SESSION: 5:00 PM CITY COUNCIL CHAMBERS – TOWN HALL 549 MAIN STREET, PLACERVILLE, CA 95667 PUBLIC ADVISORY: THE CITY COUNCIL CHAMBERS WILL NOT BE OPEN TO THE PUBLIC Consistent with Executive Orders No. N-25-20 and No. N-29-20 from the Executive Department of the State of California, the City Council Chamber will not be physically open to the public and City Council Members will be teleconferencing into the meeting via Zoom Video Communications. Access the live-stream video feed on the City’s website at: www.cityofplacerville.org PUBLIC PARTICIPATION INFORMATION Access to the Meeting: If you would like to speak on an agenda item, you can access the meeting remotely. Comments will be limited to three minutes. • Video Conference via a PC, Mac, iPad, iPhone, or Android device: Please CLICK HERE. If you do not wish for your name to appear on the screen, you may rename yourself with a unique name. If you want to comment during the public comment portion of the agenda, you must select the “Raise Hand” button so that staff knows you would like to speak. Staff will select you from the meeting cue. Please unmute yourself before speaking. OR • Join by phone: 1-669-900-9128 or 1-346-248-7799 or 1-301-715-8592 or 1-312-626- 6799 or 1-646-558-8656 or 1-253-215-8782. NOTE: Your phone number will appear on the screen unless you first dial *67 before dialing the numbers as shown. If you want to comment during the public comment portion of the agenda, you must “Raise your Hand” by pressing *9. Staff will select you from the meeting cue using the last 3 digits of your phone number. Press *6 to unmute yourself before speaking. ENTER MEETING ID: 811 8989 2519 PASSCODE: 318172 Advance Correspondence/Written Comments: You may also submit your comments by e-mail to pv.citycouncil@cityofplacerville.org, or you may submit your comments in-person at the Administration Department, City Hall – 4th Floor, 3101 Center Street by 2:00 p.m. the day before the meeting to give the City Clerk adequate time to forward your comments to the City Council. ________________________________________________________________________ Regular Meeting of the City Council of January 25, 2022 1 Visit us on “The Web” at www.cityofplacerville.org Advance Correspondence/Written Comments relating to an agenda item other than “Public Comment” and received by 12:00 pm on the seventh day preceding the Council meeting will be attached to the agenda item as part of the agenda package. Advance Correspondence/Written Comments received after that time will be provided to the members of the City Council and will become part of the public record, they will not be read aloud at the time of the meeting, nor posted on the City’s website. Such comments are available for inspection at the above address during normal business hours. CITY COUNCIL MEMBERS KARA TAYLOR, MAYOR MICHAEL SARAGOSA, VICE-MAYOR PATRICIA BORELLI JACKIE NEAU DENNIS THOMAS M. CLEVE MORRIS MONA EBRAHIMI REGINA O’CONNELL CITY MANAGER CITY ATTORNEY CITY CLERK ____________________________________________________________________________________ 4:00 P.M. CLOSED SESSION Item 1: Conference with Legal Counsel – Anticipated Litigation Government Code §54956.9(d)(1) Liability Claims Claimant Pursuant to Government Code sections 54956.9 and 54954.5 (On January 7, 2022, Joseph Connolly alleged that the City violated the Brown Act at its December 14, 2021 meeting). Agency claimed against: City of Placerville (City Councilmembers Borelli, Thomas, and Police Chief Wren) Item 2: Conference with Labor Negotiators Patrick Clark, Cleve Morris, Dave Warren Government Code § 54957.6 Bargaining Unit: Local 39 ___________________________________________________________________________________ 5:00 P.M. OPEN SESSION 1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG 2. ROLL CALL: Borelli, Neau, Saragosa, Taylor, Thomas 3. CEREMONIAL MATTERS 4. CLOSED SESSION REPORT – City Attorney Ebrahimi ________________________________________________________________________ Regular Meeting of the City Council of January 25, 2022 2 Visit us on “The Web” at www.cityofplacerville.org 5. ADOPTION OF AGENDA 6. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC 6.1 Brief Comments by the City Council 7. CONSENT CALENDAR NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions will be waived unless a Councilmember requests otherwise. 7.1 Approve the Minutes of the Regular City Council Meeting of January 11, 2022 (Ms. O’Connell) 7.2 Approve the Accounts Payable Register (Mr. Warren) 7.3 Approve the Payroll Register (Mr. Warren) 7.4 Receive and File Public Records Requests (Ms. O’Connell) 7.5 Adopt a Resolution: 1.) Approving a Construction Contract with Doug Veerkamp General Engineering, Inc. for the Water Valve Replacement Project (CIP #42007) in an Amount not to Exceed $55,200 and Authorizing the City Manager to Execute the Same; and 2.) Authorizing the City Manager to Negotiate and Execute any Necessary Contract Change Orders with Doug Veerkamp General Engineering, Inc. up to an Aggregate Not-to-exceed Amount of $25,000 for the Said Project. The Said Change Order(s) Shall be Brought to the Next Available City Council Meeting for Ratification (Mr. Stone) Att. A: Resolution Att. B: Project Exhibit 7.6 Receive and File Councilmember Appointments to Other Agencies and Boards (Ms. O’Connell) Att. A: Mayor’s Proposed Appointments of Councilmember Committee Assignments for 2022 8. PUBLIC COMMENT – NON-AGENDA ITEMS ________________________________________________________________________ Regular Meeting of the City Council of January 25, 2022 3 Visit us on “The Web” at www.cityofplacerville.org  This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. The Mayor reserves the right to limit the speaker’s time to three minutes. You are not allowed to make personal attacks on individuals or make comments which are slanderous or which may invade an individual’s personal privacy. 8.1 Written Communication Written Communication items are comments received on non-agenda items pertaining to business within the jurisdiction of the City Council. These are not items for discussion but can be referred to staff or requested by Council to be placed on a future agenda. 8.2 Oral Communication 9. ITEMS PULLED FROM THE CONSENT CALENDAR 10. ORDINANCES 11. PUBLIC HEARINGS 12. DISCUSSION/ACTION ITEMS 12.1 Consider Request by JSCR Management (Reserve House) for an Extension of the One-year Deadline to Open a Cannabis Business in the City of Placerville (Mr. Morris) Att. A: Letter for Extension Request 12.2 Adopt a Resolution: 1.) Directing the Community Services Department (CSD) to Administer the Seven (7) Approved Downtown Special Events that Warrant Main Street Closures, as Shown in Attachment “E;” and 2.) Authorizing Staff to Implement Revisions to the Special Event Processes and, Protocols, to Provide Overall Administration of the Events and Provide Some Cost Recovery Where Possible; and 3.) Authorizing Staff to Engage Non-profits for the Co- sponsorship and Coordination of Certain Special Events to Provide Improved Continuity in the Future (Mr. Zeller) Att. A: Resolution Att. B: PEAC Survey Att. C: Survey Results ________________________________________________________________________ Regular Meeting of the City Council of January 25, 2022 4 Visit us on “The Web” at www.cityofplacerville.org  Att. D: Letters from Residents Att. E: Special Event List 12.3 Authorize Staff to Proceed with Program to Provide Outdoor Dining on Main Street (Mr. Morris) Att. A: Survey Att. B: Survey Results 12.4 Review Recommendations from the Placerville Economic Advisory Committee Regarding Changes to the Zoning Code for Formula Business (Mr. Morris) Att. A: Survey Att. B: Survey Results 12.5 Adopt a Resolution: 1.) Approving the Establishment of a Youth NFL Flag Football Program; and 2.) Approving a Youth NFL Flag Football Registration Fee of $189.00 per Player Effective January 25, 2022; and 3.) Approving a Youth NFL Flag Football Early Bird Registration Fee of $179.00 per Player Effective January 25, 2022 (Mr. Zeller) Att. A: Resolution Att. B: Fee Comparison Att. C: Proposed Fee Schedule 12.6 Informational Report/Update on Short Term Rentals and Ordinance Revisions (Mr. Rivas) Att. A: May 11 Staff Report Att. B: Minutes of May 11 Meeting 13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS • El Dorado County Transit Authority Mayor Taylor, Councilmember Neau • El Dorado County Transportation Commission Councilmember Thomas, Mayor Taylor, Councilmember Borelli • LAFCO (El Dorado Local Agency Formation Commission) Councilmember Neau • SACOG (Sacramento Area Council of Governments) Vice-Mayor Saragosa ________________________________________________________________________ Regular Meeting of the City Council of January 25, 2022 5 Visit us on “The Web” at www.cityofplacerville.org  • Pioneer Community Energy Board of Directors Councilmember Thomas, Vice-Mayor Saragosa • Placerville Fire Safe Council Councilmember Borelli • City/County Two by Two Committee TBD • Opportunity Knocks/Continuum of Care Councilmember Neau, Councilmember Thomas 14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council) 15. CITY MANAGER AND STAFF REPORTS 15.1 Consider Virtual/Hybrid Setting for February 8, 2022 City Council Meeting (Verbal Report, Mr. Morris) 16. UPCOMING ITEMS Items tentatively scheduled for the next City Council meeting include: Placerville Fire Safe Council Presentation, Engineering Analyst Position, Code Enforcement Fee Schedule Update, Broadway Sidewalks – REY Amendment 6, Broadway Sidewalks – Acceptance of IODs, Smith Flat Road Surveying Contract, Hangtown Creek Sewer - Clay to Locust, Ratify Town Hall change Orders and Budget Appropriation, Renew Resolution Extending Virtual Meetings, Measure J Report, Investment Report, Hotel TOT Sharing Agreement, and Vietnam Memorial and Monument Garden Recognition. 17. ADJOURNMENT The next regularly scheduled Council meeting will be held on February 8, 2022, 4:30 P.M. Closed Session, 5:00 P.M. Regular Meeting Pursuant to the Executive Order, and in compliance with the Americans with Disabilities Act, if you need special assistance to participate in the Council meeting, please contact the City Clerk’s Office (530)642-5531 within 48 hours of the meeting. Government Code 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 72 hours prior to a regular meeting. The City posts the Agenda on the City Hall window and on the City’s website: www.cityofplacerville.org. ________________________________________________________________________ Regular Meeting of the City Council of January 25, 2022 6 Visit us on “The Web” at www.cityofplacerville.org  _______________________________________________________________ CERTIFICATION OF AGENDA POSTING I, Regina O’Connell, City Clerk of the City of Placerville, declare that the foregoing Agenda for the January 25, 2022, Regular Meeting of the Placerville City Council was posted and available for review on January 20, 2022 at the City Hall of the City of Placerville, 3101 Center Street, Placerville, CA 95667. The Agenda is also available on the City website at www.cityofplacerville.org Attest: __________________________________ Regina O’Connell, City Clerk ________________________________________________________________________ Regular Meeting of the City Council of January 25, 2022 7 Visit us on “The Web” at www.cityofplacerville.org