City Council Meeting

AGENDA PLACERVILLE CITY COUNCIL REGULAR MEETING TUESDAY, SEPTEMBER 23, 2025 CAKE RECEPTION 4:30 P.M. NO CLOSED SESSION SCHEDULED OPEN SESSION: 5:00 P.M. CITY COUNCIL CHAMBERS – TOWN HALL 549 MAIN STREET, PLACERVILLE, CA 95667 PUBLIC PARTICIPATION INFORMATION You are welcomed and encouraged to participate in this meeting. Public comment is taken (3 minutes maximum) on items listed on the agenda when they are called. Comments on items not on the agenda will be taken under Item 8. Comments must not be slanderous, and must relate to business within the jurisdiction of the City Council. Advance Correspondence/Written Comments: You may submit your comments by e-mail to pv.citycouncil@cityofplacerville.org, or you may submit your comments to the Administration Department, 3101 Center Street, Placerville, CA 95667 by 2:00 p.m. the day of the meeting. Advance Correspondence/Written Comments received by 12:00 p.m. the Tuesday preceding the Council meeting will be included in the agenda packet. Comments received after that time and by 2:00 p.m. the day of the meeting will be provided to the members of the City Council and, if relating to a staff report, immediately posted to the City’s website. Copies of the comments will be placed on the back table for public inspection at the meeting. These comments will not be read aloud but will be acknowledged. All comments will be available for inspection in the Administration Department during normal business hours. The Brown Act: Government Code 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 72 hours prior to a regular meeting. The City posts the Agenda on the City Hall and Town Hall windows, and on the City’s website: www.cityofplacerville.org. To ensure that matters are decided based on evidence made available publicly before and during the meeting, Councilmembers will not review or consider information received electronically while the meeting is in progress. Reasonable Accommodations: In compliance with the Americans with Disabilities Act, if you are a person with a disability and need a disability-related modification or accommodation to participate in this meeting, please contact the City Clerk’s Office at (530) 642-5531, (530) 642-5538 (fax), or roconnell@cityofplacerville.org. Requests must be made as ________________________________________________________________________ Regular Meeting of the City Council of September 23, 2025 1 Visit us on “The Web” at www.cityofplacerville.org early as possible and at least two full business days before the start of the meeting. Some requests may be accommodated closer to the meeting. CITY COUNCIL MEMBERS JOHN CLERICI, MAYOR NICOLE GOTBERG, VICE-MAYOR RYAN CARTER JACKIE NEAU DAVID YARBROUGH M. CLEVE MORRIS MONA EBRAHIMI REGINA O’CONNELL CITY MANAGER CITY ATTORNEY CITY CLERK ____________________________________________________________________________________ NO CLOSED SESSION SCHEDULED 4:30 P.M. CAKE RECEPTION Join us for a cake reception in honor of our outgoing City Manager, Cleve Morris, as we celebrate his retirement and thank him for his years of dedicated service. 5:00 P.M. OPEN SESSION 1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG 2. ROLL CALL: Carter, Clerici, Gotberg, Neau, Yarbrough 3. CEREMONIAL MATTERS 3.1 A Proclamation of the City Council Commending M. Cleve Morris for Fourteen Plus Years of Distinct and Faithful Service to the City of Placerville (Mayor Clerici) 3.2 Welcome and Acknowledgment of Leah Zimmerman, New Recreation and Parks Youth Commissioner (Mr. Nishihara) 4. CLOSED SESSION REPORT – City Attorney Ebrahimi 5. ADOPTION OF AGENDA 6. ANNOUNCEMENTS/PRESENTATIONS TO THE PUBLIC ________________________________________________________________________ Regular Meeting of the City Council of September 23, 2025 2 Visit us on “The Web” at www.cityofplacerville.org  6.1 Brief Comments by the City Council 7. CONSENT CALENDAR NOTE: All matters listed under the Consent Calendar are considered routine and will be enacted by one motion by roll call vote unless any member of the Council wishes to remove an item for discussion. The reading of the full text of all Resolutions and Ordinances will be waived unless a Councilmember requests otherwise. 7.1 Approve the Minutes of the Regularly Scheduled City Council Meeting of September 9, 2025 (Ms. O’Connell) 7.2 Approve the Accounts Payable Register (Mr. Warren) 7.3 Approve the Payroll Register (Mr. Warren) 7.4 Receive and File Public Records Requests (Ms. O’Connell) 7.5 Consider Ratifying Construction Contract Change Orders No. 1 through No. 6 in the Total Aggregate amount of $75,734 with C.E. Cox General Engineering, Inc. for the Thompson Way Repaving Project (CIP #42206) (Ms. Savage) Att. A: Resolution 7.6 Consider Approving Construction Contract Change Order (CCO) No. 9 and Ratifying Construction CCOs No. 1 Through No. 3 in the Total Aggregate Amount of $109,775 with Doug Veerkamp General Engineering, Inc. for the Smith Flat Road Storm Drain and Paving Project (CIP #42213) and Authorizing the City Manager to Execute the Same (Ms. Savage) Att. A: Resolution 7.7 Consider Approving Amendment No. 11 and Notice to Proceed No. 8 Both in the Amount of $36,060.00 to the Consulting Services Agreement with Dewberry Engineers Inc. for the Placerville Drive at Hangtown Creek Bridge Replacement Project (CIP #41410) and Authorizing the City Manager to Execute the Same (Ms. Savage) Att. A: Resolution 7.8 Consider Approving the City’s Investment Policy for Fiscal Year 2025/2026 as Presented (Mr. Warren) Att. A: Resolution and Investment Policy ________________________________________________________________________ Regular Meeting of the City Council of September 23, 2025 3 Visit us on “The Web” at www.cityofplacerville.org 8. PUBLIC COMMENT – NON-AGENDA ITEMS This portion of the meeting is reserved for persons wishing to address the Council on any matter not on the Agenda that is within the subject matter jurisdiction of the City Council. State law prohibits the Council from acting on items not listed on the Agenda except by special action of the City Council under specified circumstances. The Mayor reserves the right to limit the speaker’s time to three minutes. You are not allowed to make personal attacks on individuals or make comments which are slanderous or which may invade an individual’s personal privacy. 8.1 Oral Communication 8.2 Written Communication 9. ITEMS PULLED FROM THE CONSENT CALENDAR 10. ORDINANCES 11. PUBLIC HEARINGS 11.1 Resolution to Ratify Building Code Amendments to the 2025 California Fire Code as Adopted by the El Dorado County Fire Protection District (Ms. Kendrick) Att. A: Resolution Att. B: El Dorado County Fire District Ordinance No. 2025-01 Att. C: El Dorado County Fire District Resolution No. 2025-10 Att. D: El Dorado County Fire District Findings of Facts Att. E: El Dorado County Fire District Explanation Sheet Att. F: Proof of Publication 11.2 Hold a Public Hearing and Consider Approving New Encroachment Permit Fees Effective November 24, 2025 (Mr. Warren) Att. 1: Resolution Att. 2: Fee Schedule (A) Att. 3: Fee Survey Results (B) 12. DISCUSSION/ACTION ITEMS 12.1 Consider Approval Authority for Planning Commission Bylaws (Ms. Kendrick) Att. A: Planning Commission Bylaws (April 20, 2021) ________________________________________________________________________ Regular Meeting of the City Council of September 23, 2025 4 Visit us on “The Web” at www.cityofplacerville.org  Att. B: Committee, Commission and Board Policy Manual (Adopted December 11, 2007) 12.2 Consider Approval of an Employment Agreement with David R. Warren, City Manager (Mr. Morris) Att. A: Resolution Att. B: Draft Agreement 12.3 Consider Approving a Construction Contract with Doug Veerkamp General Engineering, Inc. in the Amount of $59,516 for Repairs to the Slope Above the Southeast Corner of the Pickleball Court at Lions Park (CIP #42611), Authorizing the City Manager or Designee to Execute the Same, and Approving a $62,000 Budget Appropriation from the Park Development Fund for the Said Project (Mr. Nishihara) Att. A: Resolution Att. B: Quote 13. COUNCIL REPORTS FROM OTHER AGENCY MEETINGS • El Dorado County Transit Authority (Neau, Yarbrough) • El Dorado County Transportation Commission (Clerici, Neau, Yarbrough) • LAFCO (El Dorado Local Agency Formation Commission) (Carter) • SACOG (Sacramento Area Council of Governments) (Clerici) • Pioneer Community Energy Board of Directors (Carter) • Placerville Fire Safe Council (Gotberg) • Opportunity Knocks/Continuum of Care (Carter) 14. REQUESTS FOR FUTURE AGENDA ITEMS – (Requests for Future Agenda Items Requires a Majority Concurrence of the Council) ________________________________________________________________________ Regular Meeting of the City Council of September 23, 2025 5 Visit us on “The Web” at www.cityofplacerville.org 15. CITY MANAGER AND STAFF REPORTS 15.1 Receive and File August 2025 Police Reports - Stats (Chief Wren) Att. A: Stats – August 2025 15.2 Receive and File August Fire Station 25 Run Report (Chief Cordero) Att. A: August Fire District Report 16. UPCOMING ITEMS Items tentatively scheduled for the next City Council meeting include: NBS Agreement CAD Formation Services; Old City Hall Stabilization Agreement Amendment; Water Reclamation Facility - Certificate of Appreciation; Canal Street Phase 1A, Phase 1B, and Phase 2 Environmental Approval, Budget Appropriations, Dokken Amendment, and Notices to Proceed; Offer of Dedication for 7533 Green Valley Road; and Development Services’ August Stats. 17. ADJOURNMENT The next regularly scheduled City Council meeting will be held on October 14, 2025, 4:30 P.M. Closed Session, 5:00 P.M. Regular Meeting. _______________________________________________________________ CERTIFICATION OF AGENDA POSTING I, Regina O’Connell, City Clerk of the City of Placerville, declare that the foregoing Agenda for the September 23, 2025, Regular Meeting of the Placerville City Council was posted and available for review on September 18, 2025, at City Hall, 3101 Center Street, Placerville, CA 95667 and at Town Hall, 549 Main Street, Placerville, CA 95667. The Agenda, including all staff reports and attachments, is available on the City website at www.cityofplacerville.org Attest: ______________________________________ Regina O’Connell, CPMC, City Clerk ________________________________________________________________________ Regular Meeting of the City Council of September 23, 2025 6 Visit us on “The Web” at www.cityofplacerville.org