Placerville Economic Advisory Committee

Agenda City of Placerville Placerville Economic Advisory Committee Friday, February 15, 2019 - 12:00 P.M. Town Hall, 549 Main Street, Placerville, California 1. CALL TO ORDER: Pledge of Allegiance. 2. ROLL CALL: Chair Miller, Vice Chair Kaiserman, Anderson, Brown, Wager, Vonderschmitt, 3. ADOPTION OF AGENDA. 4. ADOPTION OF THE MINUTES OF THE MEETING OF January 18, 2019 Meeting 5. ITEMS OF INTEREST TO THE PUBLIC: (The Committee shall not take action on this item.) Comments may be limited to 3 minutes. This portion of the meeting is reserved for persons wishing to address the Committee on any matter not on the Agenda that is within the subject matter jurisdiction of the Committee. The Chair reserves the right to limit each speaker’s time to three minutes. The Chair will recognize the speaker and ask that they state their name for the record. Personal attacks on individuals or comments which are slanderous or which may invade an individual’s personal privacy will not be tolerated. PLEASE GIVE ANY WRITTEN MATERIAL PRESENTED AT THE MEETING TO CITY STAFF FOR THE PUBLIC RECORD. 6. INFORMATIONAL ITEMS: a. HdL Trends Affecting California Economy Jan 12, 2019 (Attached) 7. PRESENTATIONS: None 8. DISCUSSION ITEMS: a. Subcommittee Updates - 1. Business Outreach Visits – Kevin Brown, Mickey Kaiserman, Debbie Miller - City response: We have a call into the owner of American Cabinets, Mr. Don Vojtech waiting for him to call back but he lives outside of Placerville. We called Materials related to this Agenda submitted to the Committee either with or after distribution of the agenda packet are available for public review without delay in the Administration Department at City Hall, 3101 Center Street, 4th floor, during normal business hours. Agendas are also made available online at https://www.cityofplacerville.org/peac-agendas. If you wish to receive this Agenda via email or mail, please send contact information to placerville.adm@gmail.com or call (530) 642-5200. AGENDA February 15, 2019 1  the office again and they gave us the sons name so we now have a call into him. Kinkaid Gallery just haven't been able to put a date together I have been playing phone tag. 2. Tourism/Health and Wellness – Adam Anderson, Dolly Wager 3. Broadband Service – Andrew Vonderschmitt, Kevin Brown, Mickey Kaiserman Recommendation to City Council to solicit RFP’s for consultant to assist with establishing a project. b. Civic Lab II – SACOG Program: Update by Vice Chair Kaiserman, City Manager Morris and Director Rivas 9. STAFF AND COMMITTEE MEMBER COMMUNICATIONS: a. Update on Jaquier Road Hotel Development Project b. Western Placerville Interchange Project c. Clay Street Bridge Replacement and Realignment Project 10. ITEMS FOR NEXT AGENDA: 11. NEXT MEETING: March 15, 2019 Materials related to this Agenda submitted to the Committee either with or after distribution of the agenda packet are available for public review without delay in the Administration Department at City Hall, 3101 Center Street, 4th floor, during normal business hours. Agendas are also made available online at https://www.cityofplacerville.org/peac-agendas. If you wish to receive this Agenda via email or mail, please send contact information to placerville.adm@gmail.com or call (530) 642-5200. AGENDA February 15, 2019 2  Placerville Economic Advisory Committee February 15, 2019 City Manager’s Report Subject: Recommendation to the City Council to solicit Request for Proposals for Broadband Consulting Services to explore the feasibility of establishing City owned fiber optics system to citizens and businesses in the City of Placerville. Background: For the past year the staff and the sub-committee have been meeting with representatives of Entry Point to explore the feasibility of installing Broadband Fiber Optics in the City of Placerville. The proposed program would be owned and operated by the City of Placerville. Jeff Christensen of Entry Point Networks made a presentation to the Economic Advisory Committee last year. The committee then appointed a sub-committee to continue to explore the feasibility. On January 30 of this year, the sub-committee met with representatives of Entry Point plus Michael Anderson of Clientworks in Nevada City. Michael was recommended to the City and is familiar with Entry Point’s program. Entry point again provided information to the sub- committee and discussed ways to implement the program. Entry Point proposed a pilot program that would install fiber between City Hall and the Police Department. This would provide a need for the City and also make fiber available to businesses on Main Street. Entry Point would provide the equipment and the software to run the program. The City would install the fiber. Discussion: Staff and the sub-committee have reviewed the proposal from Entry Point Networks and feel that it is a good proposal. However, this is not an expertise that staff has and can effectively evaluate. For this reason, staff is recommending that the committee ask the City Council to solicit Request for Proposals (RFP) for consultants to assist in the evaluation process and make a recommendation on how to proceed. Following is the proposal from Entry Point. Proof of Concept Summary Political Authorization  Educate City Leadership and develop strategy with broadband working group  Create city declaration that broadband is an essential service  City leadership authorizes Proof of Concept Legal Items  City attorney or outside counsel evaluates authority for Placerville to build out municipally owned fiber optic infrastructure Materials related to this Agenda submitted to the Committee either with or after distribution of the agenda packet are available for public review without delay in the Administration Department at City Hall, 3101 Center Street, 4th floor, during normal business hours. Agendas are also made available online at https://www.cityofplacerville.org/peac-agendas. If you wish to receive this Agenda via email or mail, please send contact information to placerville.adm@gmail.com or call (530) 642-5200. AGENDA February 15, 2019 3  Develop Plan for Outside Plant (Outside Infrastructure)  Develop design for Proof of Concept  Develop Proof of Concept for backbone design  Identify locations for facilities for Proof of Concept Develop Plan for Central Office and Inside Plant (Equipment)  Identify location for Central Office  Identify scope for Proof of Concept  Install Equipment for Proof of Concept Evaluate Middle Mile & ISP Options  Identify Middle Mile and ISP Providers with existing infrastructure in the area  Get pricing from Middle Mile options Initiate Community Outreach and Engagement  Prepare and distribute survey to residents  Partition City into separate “Fiberhoods” or Units of Construction Develop Funding Strategy  Evaluate available legal structures for funding the infrastructure construction Capital Expense Financing  Develop strategy for construction financing and long term financing POC Hardware Costs Equipment Description Purpose Quantity Cost / per Total Juniper EX2300-C- Core router / Management 12 Network switch Network router 1 $600.00 $600.00 VM server (one port to Router, Virtual server Silicon Mechanics one port to Internet) host 1 $1,300.00 $1,300.00 WTI-8NM 8 Port Console Management Console server 1 $1,100.00 $1,100.00 Network operator switch VGL - PE/Core/ToR Switch OFS-M9148 Core switch 1 $3,100.00 $3,100.00 Tripp Lite 14 Outlet Network- Surge Tripp Lite Power Grade Rackmount PDU, 15A protection / Strip DRS-1215 Surge Protected Power Strip, Power strip 1 $60.00 $60.00 Materials related to this Agenda submitted to the Committee either with or after distribution of the agenda packet are available for public review without delay in the Administration Department at City Hall, 3101 Center Street, 4th floor, during normal business hours. Agendas are also made available online at https://www.cityofplacerville.org/peac-agendas. If you wish to receive this Agenda via email or mail, please send contact information to placerville.adm@gmail.com or call (530) 642-5200. AGENDA February 15, 2019 4  15ft Cord with 5-15P Connect Virtual Broadband premise to Gateway VGL VBG-M7105 network 2 $400.00 $800.00 Connect management Netgear Switch Unmanaged switch network 1 $200.00 $200.00 Fiber SFP 6 $12.00 $72.00 Copper SFP 4 $21.00 $84.00 Fiber patch cable 2 $3.00 $6.00 Copper patch cable 8 $1.00 $8.00 Console cable 3 $10.00 $30.00 Total $6,760.00 $7,160.00 Optional CyberPower Protects rackmount servers, Surge OR500LCDRM1U networking equipment protection / UPS 1 $200.00 $200.00 Mount all equipment / on Server rack wheels Hold equipment 1 $180.00 $180.00 Total $7,140.00 $7,360.00 Shipping $500.00 $500.00 Provisioning $2,500.00 $2,500.00 Total $10,140.00 $10,360.00 We offer our clients a POC guarantee that if they do not go forward at the conclusion of the POC, we will reimburse them 90% of the cost of hardware and take the equipment back. Staff Recommendation: Recommendation to the City Council to solicit Request for Proposals for Broadband Consulting Services to explore the feasibility of establishing City owned fiber optics system to citizens and businesses in the City of Placerville. M. Cleve Morris Materials related to this Agenda submitted to the Committee either with or after distribution of the agenda packet are available for public review without delay in the Administration Department at City Hall, 3101 Center Street, 4th floor, during normal business hours. Agendas are also made available online at https://www.cityofplacerville.org/peac-agendas. If you wish to receive this Agenda via email or mail, please send contact information to placerville.adm@gmail.com or call (530) 642-5200. AGENDA February 15, 2019 5