Planning Commission

REGULAR MEETING MINUTES PLACERVILLE PLANNING COMMISSION TUESDAY, MAY 21, 2024 6:00 P.M. TOWN HALL, 549 MAIN STREET, PLACERVILLE, CALIFORNIA CLOSED SESSION: None Scheduled 6:00 P.M. OPEN SESSION 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE TO THE FLAG: Chair Kiehne called the meeting to order at 6:00 p.m. and the Pledge of Allegiance to the Flag was recited. 2. ROLL CALL: Members Present: Vice Chair Carter, Frenn, Chair Kiehne, Lepper, Smith Members Absent: None Staff Present: City Manager Morris, Development Services Director Rivas, Associate Planner Hunter 3. CLOSED SESSION REPORT: None 4. ADOPTION OF AGENDA: Motion: In a single motion Commissioner Carter, seconded by Commissioner Lepper, moved to approve the Agenda moving item 9.1 to follow Item 12.1. Following discussion by the Commission, the motion was withdrawn by Commissioner Carter. In a single motion Commissioner Carter, seconded by Commissioner Lepper, moved to approve the Agenda as presented. 5. CONSENT CALENDAR: 5.1. Approve the Minutes of the Regular Planning Commission Meeting of April 16, 2024 In a single motion Commissioner Frenn, seconded by Commissioner Lepper, moved to approve the draft minutes of April 16, 2024 as presented. 6. ITEMS PULLED FROM CONSENT CALENDAR (if applicable): None 7. ITEMS OF INTEREST TO THE PUBLIC – NON-AGENDIZED ITEMS: None 8. WRITTEN COMMUNICATIONS – NON-AGENDIZED ITEMS: None 9. PRESENTATIONS AND EDUCATIONAL WORKSHOP SESSIONS: Planning Commission Regular Meeting Minutes of May 21, 2024 Approved June 4, 2024 Page 1 of 12  City Manager Morris informed the Planning Commission that, while the presentation does focus on hosted short-term rentals (STR), they may consider other alternatives as well. Director Rivas provided a presentation to the Planning Commission on hosted STR, including proposed regulations and standards. Director Rivas answered questions of the Commission. Public comment was heard by: Frank Porter (Housing El Dorado), Larissa Lujan, Mandy Rodriguez, Tim Durban, Laina Durban, and Kathy Lishman. The Planning Commission further discussed STR and recommended that Staff clarify and/or investigate further potential limitations (distance and/or number of hosted STR), parking, owner occupancy, enforcement, and transient occupancy tax (TOT) for a future workshop devoted solely to this topic. Chair Kiehne recommended that members of the public submit their comments to staff in writing. 10. ENVIRONMENTAL ASSESSMENTS / PUBLIC HEARINGS: 10.1. Site Plan Review (SPR) 82-12-R: Change in Occupancy – Grateful Threads and Cedar & Twine. Consideration of a Site Plan Review application within the Commercial Zone: (1) For a change in occupancy from Business/professional office to Mercantile/retail; and to (2) Find the project categorically exempt from the California Environmental Quality Act (CEQA) per CEQA Guidelines Section 15303; Location: 241, 243, 245, 247, & 249 Placerville Drive, Placerville, CA. / APNs 323-360-002 & 325-120-049; Property Owner/Applicant: Leigh Ann Kielty. Staff: Kristen Hunter. Associate Planner Hunter presented the Staff Report and Memorandum dated May 21, 2024. Director Rivas and Associate Planner Hunter answered questions of the Commission. Commissioner Smith recused himself and left the meeting room. Public comment was heard by the project applicant/property owner, Leigh Ann Kielty. In a single motion, Commissioner Lepper, seconded by Vice Chair Kiehne, moved to approve Site Plan Review (SPR) 82-12-R as presented; and to: I. Adopt the Staff Report and Staff Memorandum as part of the public record. II. Make the following findings in support of SPR 82-12-R request: 1. The request is exempt from environmental review pursuant to the California Environmental Quality Act (CEQA) Guidelines Section 15303, in that the project includes the change in use/occupancy from Group B (professional office / wellness center) to Group M (retail) within an existing commercial structure. Planning Commission Regular Meeting Minutes of May 21, 2024 Approved June 4, 2024 Page 2 of 12  2. The project site, APN 323-360-002 and 325-120-049, contains two (2) commercial buildings totaling five (5) units on a total of 1.49 acres, currently used for professional offices and retail sales, located within the Commercial Zone. 3. The project request is consistent with Goal C of the Land Use Section as the project would add two (2) retail sales businesses along Placerville Drive, expanding commercial services along Placerville Drive. 4. The project request is consistent with Purpose, Goals, and General Regulations of Zoning Ordinance §10-4-9: Site Plan Review, in that the proposed businesses are in harmony with the General Plan and would not be detrimental to the surrounding property. 5. The project is consistent with the Placerville Drive Development and Improvement Plan goal to intensify and introduce a new mix of uses in order to create more visitor attractions and patrons to the Placerville Drive area; the proposed retail businesses will provide for the expansion of Placerville’s commercial services sector and would not be detrimental to neighboring businesses. III. Conditionally approve SPR 82-12-R located at 241, 243, 245, 247, and 249 Placerville Drive, based on the project information and findings included in the Staff Report and memorandum, and subject to the recommended Conditions of Approval: 1. Approval of SPR of SPR 82-12-R to complete a change in occupancy from Business/professional office to Mercantile/retail for the existing building addressed 241, 243, and 245 Placerville Drive / APN 323-360-002. Approval includes the following Applicant Submittal Documents: i. Site Plan (March 14, 2024); ii. Floor Plan and South Elevation (March 14, 2024); and iii. Project Narrative (March 14, 2024). 2. The Applicant shall enter into a Street Frontage Improvement Agreement (SFIA) with the City, as required per Site Plan Review (SPR) 82-12. 3. The Applicant shall record a reciprocal parking agreement for APNs 232-260-002 323-360-002 and 325-120-049. 4. Runs with the Land. The terms and Conditions of Approval of the Site Plan Review (SPR) shall run with the land; shall be binding upon and be to the benefit of heirs, legal representatives, successors, and assignees of the property owner. 5. Site Plan Review Expiration. The approval of the Site Plan Review shall expire and become null and void eighteen (18) months after the date of approval unless a building permit has been obtained for any building thereon before the date of expiration. The Planning Commission may grant a one-year extension for the project if the applicant makes such a request and pays a new fee prior to the Planning Commission Regular Meeting Minutes of May 21, 2024 Approved June 4, 2024 Page 3 of 12  expiration date. The Planning Commission shall consider any changes to the project when granting the extension. 6. Revisions. Any proposed changes to the Project Description or conditions of approval shall be submitted to the Development Services Department, Planning Division, for determination of appropriate procedures. Deviations from the above- described approval will constitute a violation of permit approval. 7. Parking lot paving shall be maintained at a PCI (pavement condition index) of not less than 56. Wheel stops and parking stall striping shall be maintained in sound condition. Parking is restricted to the parking spaces shown on the approved site plan. 8. Other Applicable Requirements. The project approval is subject to all applicable requirements of the Federal, State, City of Placerville and any other affected governmental agencies. 9. The Applicant shall obtain a Building Permit for the change in occupancy. A Building Permit is also required for installation of wall signs to the building. 10. All signage shall be maintained in a safe and clear readable condition and shall not be permitted to fall into a state of disrepair. 11. All construction shall be limited to Monday through Friday between the hours of 7:00 am to 7:00 pm, Saturdays between the hours of 8:00 am and 5:00 pm with no construction permitted on Sundays or City or state recognized holidays. SPR 82-12 Conditions of Approval 1. A sign package shall be submitted to staff for approval. 2. Any roof equipment shall be screened or relocated to the ground. 3. A Street Frontage Improvement Agreement will be required. 4. The refuse area shall be relocated to the rear of the property line and the area shall be screened from public view with material similar to the building. 5. A landscaping plan shall be submitted to staff for approval. Action: Motion carried 4-0 on roll call vote Ayes: Carter, Frenn, Kiehne, Lepper Nays: None Absent: Smith (Recused) Chair Kiehne informed the public that there is a 10-day appeal period. 10.2. Site Plan Review (SPR) 24-03: Historic District Review. Consideration of a Site Plan Review application within the 6,000 Single-Family Residential / Historic District Zone Planning Commission Regular Meeting Minutes of May 21, 2024 Approved June 4, 2024 Page 4 of 12  to modify an existing single-family residence to: (1) Remove the garage door and install wall in its place; (2) Install two (2) vinyl windows; and (3) Find the project categorically exempt from the California Environmental Quality Act (CEQA) per CEQA Guidelines Section 15301; Location: 3160 Cedar Ravine Road, Placerville, CA. / APN 003-251-013; Property Owner: Kim Johnston. Staff: Kristen Hunter. Associate Planner Hunter presented the Staff Report and Memorandum dated May 21, 2024. Director Rivas and Associate Planner Hunter answered questions of the Commission. Commissioners Frenn and Carter disclosed that they had visited the project site. Public comment was heard by the applicant/property owner, Kim Johnston. In a single motion Vice Chair Carter, seconded by Commissioner Lepper, moved to approve the Site Plan Review (SPR) 24-03 as presented; and to: I. Adopt the Staff Report as part of the public record. II. Make the following findings in support of the SPR 24-03 request: 1. The request is exempt from environmental review, in that the project qualifies for a Categorical Exemption under the California Environmental Quality Act (CEQA) Guidelines Section 15301 (Existing Facilities), in that it involves minor alterations to an existing structure that is not listed on City, State, or Federal historic resources inventories, and that would not result in an expansion of the single-family residential use. 2. The project site, 3160 Cedar Ravine Road (APN 003-251-013), contains a single- family residential dwelling that is located within the Cedar Ravine Historic District. The subject dwelling has been heavily modified since its construction. 3. The project request is consistent with Placerville General Plan Housing Element Goal F Policy 4 in that the project preserves existing housing stock and would restore and maintain an existing older structure within the Spring Street-Coloma Street Historic District. 4. The project request is consistent with Placerville General Plan Community Design Element Goal C, in that the visual qualities of the proposed exterior alterations are compatible with the visual attributes of neighboring structures within the Historic District. Further, the project shall not alter distinctive materials, features, finishes, construction techniques, and/or examples of craftsmanship that characterize the subject property. 5. The project request is consistent with the purpose, intent, and criteria of Zoning Ordinance §10-4-9: Site Plan Review, §10-4-10: Historical Buildings in the City, and the Development Guide that are intended to protect the integrity of the Residential Historic District and individual structures located therein. Planning Commission Regular Meeting Minutes of May 21, 2024 Approved June 4, 2024 Page 5 of 12  6. The project request is consistent with City of Placerville Development Guide design guidelines for structures within a historic district. III. Conditionally approve SPR 24-03 located at 3160 Cedar Ravine Road, based on the project information and findings included in the Staff Report, and subject to the recommended Conditions of Approval: 1. Approval of SPR 24-03 to modify an existing single-family residence within the Cedar Ravine Historic District for the removal of the garage door and construction of a wall and addition of two (2) vinyl windows at the structure located at 3160 Cedar Ravine Road, APN 003-251-013. Approval is based upon the analysis provided in Staff’s report to the Planning Commission on May 21, 2024, and limited to compliance with the project description and Applicant Submittal Package as well as all other Conditions of Approval set forth herein. The approved plans are as follows: i. Photo Elevations (March 14, 2024); ii. Wall Plan (March 14, 2024); iii. Site Plan (March 14, 2024); and iv. Basement Floor Plan (March 14, 2024). 2. Site Plan Review Expiration. The approval of the Site Plan Review shall expire and become null and void eighteen (18) months after the date of approval unless a building permit has been obtained for any building thereon before the date of expiration. The Planning Commission may grant a one-year extension for the project if the applicant makes such a request and pays a new fee prior to the expiration date. The Planning Commission shall consider any changes to the project when granting the extension. 3. Runs with the Land. The terms and Conditions of Approval of the Site Plan Review (SPR) shall run with the land; shall be binding upon and be to the benefit of heirs, legal representatives, successors, and assignees of the property owner. 4. Revisions. Any proposed changes to the Project Description or conditions of approval shall be submitted to the Development Services Department, Planning Division for determination of appropriate procedures. Deviations from the above- described approval will constitute a violation of permit approval. Revisions to the Site Plan Review include any changes to the exterior, including windows and siding. 5. Other Applicable Requirements. The project approval is subject to all applicable requirements of the Federal, State, City of Placerville and any other affected governmental agencies. 6. The Applicant is responsible for obtaining a Building Permit prior to construction. Planning Commission Regular Meeting Minutes of May 21, 2024 Approved June 4, 2024 Page 6 of 12  7. All construction shall be limited to Monday through Friday between the hours of 7:00 am to 7:00 pm, Saturdays between the hours of 8:00 am and 5:00 pm with no construction permitted on Sundays or City or state recognized holidays. Action: Motion carried 5-0 on roll call vote Ayes: Carter, Frenn, Kiehne, Lepper, Smith Nays: None Absent: None Chair Kiehne informed the public that there is a 10-day appeal period. 10.3. Site Plan Review (SPR) 78-11-R3: Hangtown Village Square Elevation Amendment. Consideration of a Site Plan Review revision application within the Highway Commercial Zone to: (1) Add awnings above the west elevation windows of 1216 Broadway (Shorty’s Gelato & Bakery) within the existing shopping center (Hangtown Village Square); and (2) Find the project categorically exempt from the California Environmental Quality Act (CEQA) per CEQA Guidelines Section 15301; Location: 1216-1252 Broadway, Placerville, CA / APN 004-261-023 & 004-261-016; Property Owner: PUBA Properties; Agent: Fred Walker. Staff: Kristen Hunter. Associate Planner Hunter presented the Staff Report dated May 21, 2024. Director Rivas and Associate Planner Hunter answered questions of the Commission. Public comment was heard by the project applicant’s representative, Fred Walker, Hangtown Village Square Property Manager. In a single motion, Commissioner Frenn, seconded by Commissioner Lepper, moved to approve revised Site Plan Review (SPR) 78-11-R3 as presented; and to: I. Adopt the Staff Report as part of the public record. II. Make the following findings in support of the SPR 78-11-R3 request: 1. The request is exempt from environmental review, in that the project qualifies for a Categorical Exemption under the California Environmental Quality Act (CEQA) Guidelines Section 15301, as the project includes the minor alteration of an existing private structure that shall result in no expansion of the existing use. 2. The project site, APN 004-261-016 and -023, 1216-1252 Broadway, contains a single-story shopping center and fast-food business located within the Highway Commercial zone, specifically Suite 1216 Broadway containing Shorty’s Gelato & Bakery. 3. The project request is consistent with Placerville General Plan Community Design Element in that the addition of the proposed project shall visually enhance Planning Commission Regular Meeting Minutes of May 21, 2024 Approved June 4, 2024 Page 7 of 12  Hangtown Village Square and shall maintain a distinctive architectural style in a manner that enhances Placerville’s character. 4. The project request is consistent with the purpose, intent, and criteria of Zoning Ordinance §10-4-9: Site Plan Review and the Development Guide as the project includes changes that add aesthetic value and benefit the pedestrian orientation while remaining consistent with the previously approved architectural style previously approved. 5. Staff has reviewed all Conditions of Approval from prior Planning approvals and has found that all conditions are being met. 6. Approval is based upon the analysis provided in Staff’s May 21, 2024 report to the Planning Commission and limited to compliance with the project description and Applicant Submittal Package. III. Conditionally approve SPR 78-11-R3 located at 1216-1252 Broadway, based on the project information and findings included in the Staff Report, and subject to the recommended Conditions of Approval: 1. Approval of SPR 78-11-R3 to add awnings above the existing windows along the western façade of the building located at 1216 Broadway, APN: 004-261-023. Approval includes the following Applicant Submittal Documents: i. Project Description (Planning Application) (April 8, 2024); j. Site Plan (April 8, 2024); k. Photo Simulation of Awnings (April 8, 2024); and l. Awning Specifications (April 8, 2024). 2. Runs with the Land. The terms and Conditions of Approval of the Site Plan Review (SPR) shall run with the land; shall be binding upon and be to the benefit of heirs, legal representatives, successors, and assignees of the property owner. 3. Site Plan Review Expiration. The approval of the Site Plan Review revision shall expire and become null and void eighteen (18) months after the date of approval unless a building permit has been obtained for any building thereon before the date of expiration. The Planning Commission may grant a one-year extension for the project if the applicant makes such a request and pays a new fee prior to the expiration date. The Planning Commission shall consider any changes to the project when granting the extension. 4. Revisions. Any proposed changes to the Project Description or conditions of approval shall be submitted to the Development Services Department, Planning Division, for determination of appropriate procedures. Deviations from the above- described approval will constitute a violation of permit approval. Planning Commission Regular Meeting Minutes of May 21, 2024 Approved June 4, 2024 Page 8 of 12  5. Other Applicable Requirements. The project approval is subject to all applicable requirements of the Federal, State, City of Placerville, and any other affected governmental agencies. 6. The Applicant is responsible for obtaining a Building Permit prior to the installation of the awning. 7. Except as otherwise specified or provided for in the project plans in these Conditions, the Project shall conform to the development standards and design requirements adopted by the City of Placerville, specifically including but not limited to the Site Plan Review Criteria (City Code Section 10-4-9(G)). 8. All construction shall be limited to Monday through Friday between the hours of 7:00 am to 7:00 pm, Saturdays between the hours of 8:00 am and 5:00 pm with no construction permitted on Sundays or City or state recognized holidays. 9. All Conditions of Approval shall be in addition to those established under SPR 78- 11, SPR 78-11-R, and SPR 78-11-R2, and shall be incorporated as the Conditions of Approval for SPR 78-11-R3 by reference. Site Plan Review (SPR) 78-11-R2 1. Approval of SPR 78-11-R2 to: (1) Approval of existing string lights along front façade of the building located at 1216-1252 Broadway, APN: 004-261-016 and - 023. Approval includes the following Applicant Submittal Documents: i. Project Description (October 11, 2023). ii. Site Plan (October 11, 2023) iii. Site Photos (October 11, 2023). iv. Light Specifications (October 11, 2023). 2. The applicant shall maintain the string lighting to be functional at all times. Missing or spent light bulbs shall be replaced at a minimum within a week of failure. 3. Runs with the Land. The terms and Conditions of Approval of the Site Plan Review (SPR) shall run with the land; shall be binding upon and be to the benefit of heirs, legal representatives, successors, and assignees of the property owner. 4. Site Plan Review Expiration. The approval of the Site Plan Review shall expire and become null and void eighteen (18) months after the date of approval unless a building permit has been obtained for any building thereon before the date of expiration. The Planning Commission may grant a one-year extension for the project if the applicant makes such a request and pays a new fee prior to the expiration date. The Planning Commission shall consider any changes to the project when granting the extension. Planning Commission Regular Meeting Minutes of May 21, 2024 Approved June 4, 2024 Page 9 of 12  5. Revisions. Any proposed changes to the Project Description or conditions of approval shall be submitted to the Development Services Department, Planning Division, for determination of appropriate procedures. Deviations from the above- described approval will constitute a violation of permit approval. 6. Other Applicable Requirements. The project approval is subject to all applicable requirements of the Federal, State, City of Placerville, and any other affected governmental agencies. 7. The Applicant is responsible for obtaining a Building Permit prior to exterior lighting installation, if required. 8. Except as otherwise specified or provided for in the project plans in these Conditions, the Project shall conform to the development standards and design requirements adopted by the City of Placerville, specifically including but not limited to the Site Plan Review Criteria (City Code Section 10-4-9(G)). 9. All construction shall be limited to Monday through Friday between the hours of 7:00 am to 7:00 pm, Saturdays between the hours of 8:00 am and 5:00 pm with no construction permitted on Sundays or City or state recognized holidays. 10. All Conditions of Approval shall be in addition to those established under SPR 78- 11 and SPR 78-11-R, and shall be incorporated as the Conditions of Approval for SPR 78-11-R2 by reference. Site Plan Review (SPR) 78-11-R (approved September 3, 2019) 1. Site Plan Review shall be granted for the use as approved and conditioned by the Planning Commission. The project shall be in substantial conformance to the Applicant Submittal Package submitted on August 15, 2019 by Wendy Thomas, unless otherwise modified by the Planning Commission. Any proposed future change to the site or modification to the application beyond what is authorized under this permit shall be submitted to the Development Services Department for a determination of appropriate procedures. 2. The permit shall run with the land, i.e. shall apply only to the Hangtown Village Square project site with addresses of 1216, 1220, 1224, 1234, 1242, 1248 and 1252 Broadway, APN 004-261-023; it may not be transferred to another parcel. 3. A construction permit is required for the metal roofing installation. Three copies of plans, completed application, and fees shall be submitted to the Development Services Department, Building Division for permit review. 4. The project approval is subject to all applicable requirements of the Federal, State, City of Placerville and any other affected governmental agencies. 5. All Conditions of Approval shall be in addition to those established under SPR78-11, and shall be incorporated as the Conditions of Approval for SPR 78-11-R by reference. Planning Commission Regular Meeting Minutes of May 21, 2024 Approved June 4, 2024 Page 10 of 12  6. All construction shall be limited to the hours between 7:00 a.m. and 7:00 p.m., Monday through Saturday. No construction shall be allowed on Sunday, unless approved by the City’s Development Services Department. 7. SPR 78-11-R shall expire and become null and void eighteen (18) months from Planning Commission action, unless a construction permit for the improvements described in the SPR 78-11-R has been obtained prior to the date of expiration. Should the building permit expire for any building thereon, then the site plan review approval shall also simultaneously expire. The Commission may grant a one-year extension for the project if the applicant makes such a request and pays a new fee prior to the expiration date. The Commission shall consider any changes to this code or to the project when granting the extension. Action: Motion carried 5-0 on roll call vote Ayes: Carter, Frenn, Kiehne, Lepper, Smith Nays: None Absent: None Chair Kiehne informed the public that there is a 10-day appeal period. 11. CONTINUED ITEMS: None 12. NEW ITEMS: 12.1. Proposed Letter to City Council from Planning Commission, Special Committee to the Placerville Planning Commission on Historic Resources. Draft letter prepared by Commissioner Frenn. Commissioner Frenn informed the Commission that the revised letter distributed prior to the meeting was the same as was provided in the Agenda Packet, just formatted. Public comment was heard by Weston Dewalt. In a single motion, Commissioner Frenn, seconded by Vice Chair Carter, moved that the draft letter should be held until the revised special committee’s report is complete and submitted to the Commission. Following discussion by the Commission, Commissioner Frenn withdrew his motion. In a single motion, Commissioner Frenn, seconded by Commissioner Lepper, moved to discard the letter. Action: Motion carried 4-1 on roll call vote Ayes: Carter, Frenn, Kiehne, Lepper Nays: Smith Absent: None Planning Commission Regular Meeting Minutes of May 21, 2024 Approved June 4, 2024 Page 11 of 12 13. MATTERS FROM COMMISSIONERS AND STAFF 13.1. Appointment of Kristen Hunter, Associate Planner, Executive Secretary of the Planning Commission. Director Rivas informed the Commission that Kristen Hunter is appointed Executive Secretary to the Planning Commission by the Director pursuant to Article 5(e) of the Planning Commission Bylaws. 13.2. Staff Reports: Associate Planner Hunter informed the Commission the next meeting is scheduled for June 4, 2024. Commissioner Frenn indicated that he would not be at the next meeting. 13.3. Planning Commission Matters: Commissioner Lepper inquired with Staff about the Mattress Store on Main Street. Staff informed the Commission that the property is in code enforcement. Commissioner Frenn inquired about the construction at Starbucks on Broadway. Staff informed the Commission that the work is an interior remodel. 13.3.1. Special Committee Report(s): Report by the Historic Review Special Committee to the Planning Commission. Commissioner Carter reported that the final report will be ready for the June 18, 2024 Planning Commission meeting. 14. ADJOURNMENT Chair Kiehne adjourned the meeting at 9:42 p.m. _________________________________ Kristen Hunter, Executive Secretary Associate Planner Planning Commission Regular Meeting Minutes of May 21, 2024 Approved June 4, 2024 Page 12 of 12