Recreation and Parks Commission- Joint Meeting

CITY OF PLACERVILLE RECREATION & PARKS COMMISSION September 20, 2017 MINUTES PRESENT: Recreation & Parks Commission: Jerry Barton, Andrew Mathews, Peter Nolan, and Richard Zito. Recreation & Parks Staff: Steve Youel and Matt Lishman. ABSENT: Jackie Neau GUESTS: Gold Bug Park Development Committee Members ADOPTION OF AGENDA: Mr. Zito made the motion to approve the agenda. Mr. Barton seconded the motion. Motion approved unanimously. APPROVAL OF MINUTES: Mr. Barton made the motion to approve the minutes of August 16, 2017. Mr. Zito seconded the motion. Motion approved unanimously. PUBLIC COMMENT: None ACTION ITEMS: Gold Bug Park Improvements: Danny Johnson with the Gold Bug Park Development Committee requested that the Commission authorize the Gold Bug Park Development Committee to build a shed at the bottom of the Stamp Mill per the drawings that were shared. The estimated cost to build this shed is $750. The shed will be built to match the stamp mill. The intent is that the committee will pay for and build the shed then gift the shed to the City. The shed will be attached to the exiting Stamp Mill Building. Mr. Zito made a motion to approve the construction of the shed as proposed. Mr. Mathews 2nd. Motion approved unanimously. STAFF REPORTS: Youth Assistance Fund: Mr. Lishman reported that since our last meeting there were 15 requests for funding in the amount of $765.00. We received $5.00 in donations and the projected fund balance is $8,019.07. Recreation Registration Software: Mr. Lishman reported staff will be taking a recommendation to City Council soon regarding the purchase of a new registration software program. This was approved in the City’s 20117-2018 annual budget. Once the new program is approved staff will bring fee increase proposals and or other revinue generating strategies intended to cover the additional costs associated with the new software program. Master Plan Update: Mr. Youel reported that the Parks and Recreation Master Plan Update went before the City’s Planning Commission on September 5, 2017. It was unanimously voted on and the agreed that the plan update met the City’s standards for the current City’s General Plan. Some public members felt the plan was too expensive and would drive up impact fees and discourage residential development. It was also suggested from the audience that volunteers could assist with building some park improvements. One of the planning commissioners stated ADA projects should be a high priority. Another comment was that all new subdivisions should be required to establish lighting and landscape districts which are standard now days. The overall sediment of the group was that the County is not meeting the park facility needs of unincorporated areas throughout El Dorado County. The draft Master Plan will go before City Council on Tuesday, September 26. A joint meeting of the Recreation and Parks and Planning Commissions is scheduled for Tuesday, November 7 at 6:00 p.m. at Town Hall. The intent of the meeting is to review and comment on the draft Park Development Fee Study that will go before City Council concurrently with the final draft to the Parks and Recreation Master Plan Update. Meeting adjourned at 7:21 pm.