Recreation & Parks Commission Meeting

CITY OF PLACERVILLE RECREATION & PARKS COMMISSION June 17, 2015 MINUTES PRESENT: Recreation & Parks Commission: Jerry Barton, Andrew Mathews, Peter Nolan, Jackie Neau and Richard Zito. Recreation & Parks Staff: Steve Youel and Matt Lishman. ABSENT: None GUESTS: Mr. Charlie Basham with the Gold Bug Park Development Committee introduced himself and invited the Commissioners to the Chamber Mixer at the Park on June 23. He also shared with the Commission that they presented a check for $20,000 to the City at the last City Council Meeting. He shared with the Commission that they are working on a display in front of the Stamp Mill. ADOPTION OF AGENDA: Mr. Zito made the motion to approve the agenda. Mr. Nolan seconded the motion. Motion approved unanimously. APPROVAL OF MINUTES: Mr. Nolan made the motion to approve the minutes of May 20, 2015. Mr. Mathews seconded the motion. Motion approved. Mr. Barton abstained. PUBLIC COMMENT: None STATUS REPORTS: Youth Assistance Fund: Mr. Lishman reported that there were 15 requests since our last meeting in the amount of $361.50. There was $100.00 in donations. The projected fund balance is $3,245.82. Special Events on El Dorado Trail: Mrs. Neau stated that there are no updates since the last meeting. Dog Park Development: Mr. Youel shared an analysis conducted by Foothill Associates identifying the scope of work necessary to design a dog park on a proposed site located on the west end of town near Kentucky Fried Chicken. Mrs. Neau stated that there is a meeting on Tuesday, June 23 in El Dorado to discuss a possible dog park as well. Mr. Barton stated that it should be accessible for walking from town. Mr. Barton also suggested that there may be other amenities included in the design that would complement the park site and asked that the discussion be continued during future meetings. Officiating Services Request for Proposals: Mr. Lishman shared that the City no longer has an agreement with an Officials Association to officiate youth and adult basketball leagues conducted by the City. City staff is currently seeking proposals for a new service provider. A new agreement must be established prior to August 9, 2015 to avoid a delay in league starting dates. Assuming a new service provider can be found prior to August 9th, there will not be enough time for Commission review of a new agreement prior to the new agreement going to City Council. Staff stated that if the cost of providing service increases, the additional expense will be passed on to the participants. The Commission decided that the recommendation could go before the City Council without their review. ACTION ITEMS: Swing for Children Fee Waiver Request: Mr. Lishman reported that the Hangtown Active 20/30 club will be hosting the 23rd Annual Swing for Children Softball Tournament at Lions Park in September and has asked that the $1,200.00 rental fee be reduced to cover only the direct costs incurred by the City during the event. Mr. Lishman shared that if the request is granted, the amount will be reduced to $328.00. Furthermore, Mr. Lishman shared that the Club traditionally makes a generous donation to the City’s Youth Assistance Fund with proceeds from the event and has been instrumental in park improvement projects in the past. Mr. Nolan made a motion to waive the rental fee and charge for all direct costs incurred by the City. Mr. Zito seconded the motion. Motion approved unanimously. Blacksmith Shop Coordinator Recommendation: Mr. Lishman summarized a staff report seeking approval to 1.) Create a Blacksmith Shop Coordinator Job Description, 2.) Revise the City’s part-time pay-rate schedule to include the position of Blacksmith Shop Coordinator and 3.) Revise self-guided mine tour entrance fees to cover the associated costs of hiring a Blacksmith Shop Coordinator and 4.) Staffing an additional six special events to be held at the park. Mr. Lishman stated that in order to offset the additional expenditures, staff is recommending a $1.00 increase to Self-Guided tours for adults and children (ages 3-9). The adult rate will increase from $6.00 to $7.00 and the Child (ages 3-9) will increase from $3.00 to $4.00. This increase will bring the Child rate to the same rate as the Youth (ages 10-17) so that all youth ages 3-17 will have the same rate of $4.00. Staff is also proposing to raise the Guided Group Tour rates by $1.00 from $7.00 to $8.00 per person. These recommended rates will be effective July 1, 2015. Mr. Zito made a motion to support staff’s recommendation for consideration by City Council. Mr. Mathews seconded the motion. Motion approved unanimously. Meeting adjourned at 6:40 pm.