Special Joint Meeting with the Board of Supervisors and South Lake Tahoe

CITY OF PLACERVILLE CITY COUNCIL AGENDA Special Joint Meeting of the City Council September 6, 2019 El Dorado County Fair Association and Event Center 100 Placerville Drive, Organ Room 1:00 P.M. 2019 Mark Acuna, Mayor Michael Saragosa, Vice-Mayor Patricia Borelli, Councilmember Kara Taylor, Councilmember Dennis Thomas, Councilmember NOTICE TO THE PUBLIC You are welcomed and encouraged to participate in this meeting. Public comment is taken (3 minutes maximum) on items listed on the agenda when they are called. Public Comment on items not listed on the agenda will be heard as noted on the agenda. Comments on controversial items may be limited and large groups are encouraged to select 3-5 speakers to represent the opinion of the group. Government Code 54950 (The Brown Act) requires that a brief description of each item to be transacted or discussed be posted at least 72 hours prior to a regular meeting. The City posts the Agenda on the City Hall window and on the City’s website: www.cityofplacerville.org. Courtesy Announcement Before we proceed, please turn off all cellular telephones, personal pagers, and other communication devices, as a courtesy to others, and to limit interference with our audio and video broadcast equipment. Thank you for your cooperation. ________________________________________________________________________ Special Joint Meeting of the City Council of September 6, 2019 1 Visit us on “The Web” at www.cityofplacerville.org 1:00 P.M. OPEN SESSION 1. CALL TO ORDER & PLEDGE OF ALLEGIANCE TO THE FLAG 2. ROLL CALL: Mayor Acuna, Vice-Mayor Saragosa, Councilmember Borelli, Councilmember Taylor, Councilmember Thomas For the remaining order of business, please refer to the following agenda for the Special Joint Meeting of the El Dorado County Board of Supervisors, City of Placerville, and City of South Lake Tahoe ________________________________________________________________ CERTIFICATION OF AGENDA POSTING I, Regina O’Connell, City Clerk of the City of Placerville, declare that the following Agenda for the September 6, 2019, Special Joint Meeting of the Placerville City Council was posted and available for review on August 30, 2019 at the City Hall of the City of Placerville, 3101 Center Street, Placerville, CA 95667. The Agenda is also available on the City website at www.cityofplacerville.org Attest: __________________________________ Regina O’Connell, City Clerk ________________________________________________________________________ Special Joint Meeting of the City Council of September 6, 2019 2 Visit us on “The Web” at www.cityofplacerville.org  Board of Supervisors County of El Dorado Department 330 Fair Lane, Building A Placerville, California MEETING AGENDA 530-621-5390 FAX 530-622-3645 Board of Supervisors www.edcgov.us/bos Sue Novasel, Chair, District V Brian K. Veerkamp, First Vice Chair, District III John Hidahl, Second Vice Chair, District I Shiva Frentzen, District II Lori Parlin, District IV Kim Dawson, Clerk of the Board of Supervisors Don Ashton, Chief Administrative Officer David Livingston, County Counsel Friday, September 6, 2019 1:00 PM El Dorado County Fair Association and Event Center 100 Placerville Drive, Organ Room Placerville, CA Special Joint Meeting with the Placerville City Council and the South Lake Tahoe City Council PROTOCOLS FOR PUBLIC COMMENT Public comment will be received at designated periods as called by the Board Chair. Except with the consent of the Board, individuals shall be allowed to speak to an item only once. On December 5, 2017, the Board adopted the following protocol relative to public comment periods. The Board adopted minor revisions to the protocol on February 26, 2019, incorporated herein: Time for public input will be provided at every Board of Supervisors meeting. Individuals will have three minutes to address the Board. Individuals authorized by organizations will have three minutes to present organizational positions and perspectives and may request additional time, up to five minutes. At the discretion of the Board, time to speak by any individual may be extended. County of El Dorado Page 1 Printed on 8/28/2019 Board of Supervisors MEETING AGENDA September 6, 2019 Individual Board members may ask clarifying questions but will not engage in substantive dialogue with persons providing input to the Board. If a person providing input to the Board creates a disruption by refusing to follow Board guidelines, the Chair of the Board may take the following actions: Step 1. Request the person adhere to Board guidelines. If the person refuses, the Chair may turn off the speaker’s microphone. Step 2. If the disruption continues, the Chair may order a recess of the Board meeting. Step 3. If the disruption continues, the Chair may order the removal of the person from the Board meeting. 1:00 P.M. - CALL TO ORDER PLEDGE OF ALLEGIANCE TO THE FLAG ADOPTION OF THE AGENDA 1:00 P.M. - TIME ALLOCATION 1. 19-1208 Health and Human Services Agency recommending the Board, in collaboration with the City of Placerville and City of South Lake Tahoe, receive and file a presentation regarding an overview and update on El Dorado Opportunity Knocks Continuum of Care and introduction to the upcoming development of a countywide strategic plan on homelessness FUNDING: N/A for this presentation. ADJOURNMENT County of El Dorado Page 2 Printed on 8/28/2019  County of El Dorado 330 Fair Lane, Building A Placerville, California 530 621-5390 FAX 622-3645 Master Report www.edcgov.us/bos/ File Number: 19-1208 *File ID #: 19-1208 Agenda Agenda Item Status: Draft Type: Version: 1 Reference: Gov Body: Board of Supervisors Created: 08/06/2019 Agenda Title: HHSA 9/6/19 Presentation on Homelessness 9/6/19 Final Action: Title: Health and Human Services Agency recommending the Board, in collaboration with the City of Placerville and City of South Lake Tahoe, receive and file a presentation on the status of Homelessness in the County of El Dorado. FUNDING: N/A for this presentation. Notes: Agenda Number: Sponsors: :: Attachments: :: :: :: Contact: Donald Semon :: History of Legislative File Ver- Acting Body: Date: Action: Sent To: Due Date: Return Result: sion: Date: Text of Legislative File 19-1208 Health and Human Services Agency recommending the Board, in collaboration with the City of Placerville and City of South Lake Tahoe, receive and file a presentation on the status of Homelessness in the County of El Dorado. FUNDING: N/A for this presentation. DISCUSSION / BACKGROUND: On September 10, 2013, Hangtown Haven, Inc., and the Mayor of the City of Placerville County of El Dorado Page 1 Printed on 8/8/2019 Master Report Continued (19-1208) provided a presentation on homelessness in the County of El Dorado to the Board of Supervisors (File ID 13-1132), following which the Chief Administrative Office directed an interagency task force (Opportunity Knocks) convene to examine the issue. The task force consisted of multiple entities in the community, seeking to develop and coordinate a consistent and regional presence and response to homelessness. Over time, Opportunity Knocks developed its understanding of available funding streams for proven solutions to impacting homelessness, and to better position the region to leverage these opportunities, a decision was made in early 2017 by the group to merge with the local El Dorado Continuum of Care (CoC). The U.S. Department of Housing and Urban Development (HUD) requires local communities that seek to receive federal homeless assistance funds to maintain a CoC program that meets federal standards. CoCs that meet HUD requirements are local planning bodies that coordinate the community’s policies, strategies, and activities geared toward reducing homelessness. The CoC process promotes a community-wide commitment to the goal of creating a system where residents who lose their homes would not be forced to remain homeless indefinitely, connecting them to housing and supportive services, where available. To achieve this, CoCs are tasked by the Federal and State governments to track and manage the homeless community in a local Coordinated Entry System. These systems allow communities to target limited housing and services to those with the greatest vulnerabilities, often those with the most needs and that create the highest costs to local jurisdictions, healthcare providers, and service organizations. CoCs are compliance-driven and technical in nature, therefore in FY 2018-19, El Dorado County partnered with Barton Hospital, Marshall Hospital, and the Cities of Placerville and South Lake Tahoe to contribute toward a contract with Homebase, a HUD CoC technical assistance expert. Since that time, Homebase has provided technical support to ensure that the CoC maintains federal compliance, while also supporting service providers in their efforts to improve housing program outcomes and leverage additional funding streams. Through Opportunity Knock’s evolution between 2017 and 2019, and through Homebase’s support, the development of the CoC has allowed for improved system efficiencies and successes, including but not limited to: increased program funding, access to grant opportunities, increased exits from homelessness, and improved county-wide data regarding the current homeless population. In order to have access to available funding streams, the CoC Board of Directors was recently required to designate an administrative entity (AE) for submitting applications to the Federal and State government on behalf of the CoC. The Health and Human Services Agency was selected as the AE, and since then has sought several grants including Homeless Emergency Aid Program, California Emergency Solutions and Housing for 2018 and again for 2019, to fund ongoing activities that would build a robust foundation for the CoC and its continued successes. One requirement of receiving state funding was that county-regions would utilize a portion of the funds to develop a multi-year strategic plan to impact homelessness. These plans have increased successes in countless regions, often County of El Dorado Page 2 Printed on 8/8/2019 Master Report Continued (19-1208) creating a ‘road-map’ for developing and achieving local goals, based upon available data/need. To kick off the conversation of the development of an El Dorado County Regional Strategic Plan on Homelessness, a presentation is being provided at this joint Board of Supervisors and City Councils meeting. The purpose of the presentation is for HHSA staff and Homebase, the CoC technical assistance provider, to give a brief overview of the CoC program, its responsibilities and requirements, specific and recent accomplishments between 2017 and 2019, and a review of the 2019 Point-in-Time (PIT) Count survey conducted by the CoC. PIT Counts are federally required bi-annually, and the data gathered in the process is used to measure the prevalence of homelessness in each community by collecting information on individuals and families residing in emergency shelters and transitional housing, as well as on people sleeping on the streets, in cars, abandoned properties, or other places not meant for human habitation. The PIT Count is the only source of nationwide data on sheltered and unsheltered homelessness, and is required by HUD of all jurisdictions receiving federal funding. The PIT Count data and analysis are submitted to HUD on a biannual basis. Following this overview, the presentation will conclude with an introduction to the development of the multi-year homeless strategic plan, discussing a general timeline, what can be expected, and concluding with examples of successful, evidence-based housing programs that exist elsewhere. ALTERNATIVES: N/A PRIOR BOARD ACTION: 1) 13-1132, September 10, 2013, presentation on homelessness in El Dorado County. 2) 17-0741, June 30, 2017, presentation on HUD CoC’s and return on investment of existing CoC’s in other counties. 3) 17-0741, August 15, 2017 presentation on Opportunity Knocks and the CoC. 4) 18-0152, January 23, 2018, California Emergency Solutions and Housing 2018 (CESH 2018) 5) 18-1762, May 15, 2018, Homeless Emergency Aid Program (HEAP) Application 6) 19-0181, February 12, 2019, Homeless Emergency Aid Program (HEAP) acceptance 7) 19-0553, April 23, 2019, California Emergency Solutions and Housing 2019 (CESH 2019) OTHER DEPARTMENT / AGENCY INVOLVEMENT: N/A CAO RECOMMENDATION: [This section is completed by the CAO's Office. This section is required] County of El Dorado Page 3 Printed on 8/8/2019 Master Report Continued (19-1208) FINANCIAL IMPACT: This Board item has no financial impact. CLERK OF THE BOARD FOLLOW UP ACTIONS Clerk of the Board to receive and file presentation. STRATEGIC PLAN COMPONENT: N/A CONTACT Donald Semon, Director County of El Dorado Page 4 Printed on 8/8/2019