City Council

CITY OF POCATELLO, IDAHO CITY COUNCIL AGENDA CLARIFICATION MEETING AND REGULAR CITY COUNCIL MEETING MARCH 1, 2012 CLARIFICATION The City Council Agenda Clarification MEETING Meeting was called to order at 5:32 PM by Mayor Brian Blad. Council members present were Roger Bray, Steve Brown, Craig Cooper, Jim Johnston, Gary Moore and Eva Johnson Nye. No motions, resolutions, orders, or ordinances were proposed. No vote was taken. REGULAR CITY COUNCIL MEETING AGENDA ITEM NO. 1: The Regular City Council meeting was called ROLL CALL AND to order at 6:02 PM by Mayor Brian Blad. PLEDGE OF Council members present were Roger Bray, ALLEGIANCE Steve Brown, Craig Cooper, Jim Johnston, Gary Moore and Eva Johnson Nye. Mayor Blad announced that a flag ceremony would be conducted by representatives of Girl Scout Troops No. 199, 564, 217 and 428. A Girl Scout representative led the audience in the pledge of allegiance. AGENDA ITEM NO. 2: The invocation was given by Pastor Mike INVOCATION Popovich of First Baptist Church. AGENDA ITEM NO. 3: Council was asked to consider the following CONSENT AGENDA business items: -MINUTES (a) Waive the oral reading of the minutes and approve the minutes from the Clarification and Regular Council meeting of January 5, 2012, and the Study Session of February 9, 2012. -PAYROLL AND (b) Payroll and material claims for the month of MATERIAL CLAIMS February, 2012 in the amount of $5,164,523.81. -CHILD CARE (c) Confirm the Mayor’s appointment of Mary ADVISORY COMMITTEE Kennedy to serve as a member of the Child APPOINTMENT Care Advisory Committee, filling a vacancy. Ms. Kennedy’s term will begin March 2, 2012, and will expire March 2, 2016. -FRIENDS OF THE (d) Confirm the Mayor’s reappointment of Vicky CEMETERY COMMITTEE Hale to continue her service as a member of REAPPOINTMENT the Friends of the Cemetery Committee. Ms. Hale’s term will begin March 7, 2012, and will expire March 7, 2014. REGULAR CITY COUNCIL MEETING 2 MARCH 1, 2012 -NCOA ANIMAL (e) Authorize the Non Commissioned Officers LICENSING CAMPAIGN Association (NCOA) of the United States of America to conduct the May 2012, 1/2 price pet licensing campaign by selling animal license tags in supermarkets and other venues as they have done since 1977. -AIRPORT STATIC (f) Approve and authorize the Mayor to sign a JET DISPLAY loan agreement with the National Museum of AGREEMENT the Air Force for an F-101 jet that has been -U.S. AIR FORCE on display at the Pocatello Regional Airport for many years. This agreement is for a one-year term and there is no rental fee. A motion was made by Mr. Moore, seconded by Mr. Brown, to approve the items on the Consent Agenda. Upon roll call, those voting in favor were Moore, Brown, Bray, Cooper, Johnston and Nye. Mayor Blad recognized cub scouts and boy scouts from Troop No. 145, 395, 312, 116, 120, 104 and 342. AGENDA ITEM NO. 4: Mr. Johnston read a proclamation on behalf COMMUNICATIONS AND of Mayor Blad declaring March 12, 2012, to PROCLAMATIONS be Girl Scout Day in Pocatello and encouraged citizens to show their support for Girl Scouting. Mayor Blad presented the Proclamation to a representative of the Girl Scouts. A member of the Girl Scout Silver Sage Council thanked the Council for the proclamation and encouraged citizens to take the Forever Green Pledge to recycle and use environmentally friendly products. A variety of reusable products were presented to Mayor Blad. AGENDA ITEM NO. 5: Mayor Blad reminded the Council of the March CALENDAR REVIEW 8th Study Session at 9:00 AM immediately followed by Service Level Reports; the March 15th Service Level Reports at 9:00 AM; and the March 15th Regular City Council meeting at 6:00 PM. Mayor Blad announced the monthly “Geek Trivia” contest for adults sponsored by Marshall Public Library would be held at College Market, 604 South 8th Avenue at 2:30 PM on March 10th; the Celebrate Idaho State Event is scheduled to take place on March 13th from 4:00 PM to 7:00 PM at the Pond Student Union Building at ISU; Century and Highland High School boys basketball teams would be competing in the state basketball tournament; and Mayor Blad encouraged citizens to support the ISU athletic teams in upcoming events. REGULAR CITY COUNCIL MEETING 3 MARCH 1, 2012 AGENDA ITEM NO. 6: Ralph Huntington, 676 Aspen Lane, shared his DISCUSSION ITEMS concerns regarding children’s safety on City FROM THE AUDIENCE streets and drainage issues in his neighborhood. AGENDA ITEM NO. 7: Council was asked to approve a request by SUBDIVISION Alameda Plaza, LLC (mailing address: 5200 SHORT PLAT West State Street, Boise, ID 83703), and -ALAMEDA PLAZA, LLC Rocky Mountain Engineering and Surveying (mailing address: 2043 East Center Street, Pocatello ID 83201), for a short plat for the Alameda Subdivision located at the northeast corner of Yellowstone Avenue and Alameda Road. The request is to subdivide the property into five (5) commercial lots. The Planning and Zoning Commission and City staff recommended approval of the request with the following conditions: 1) the minimum amount of off-street parking required by Municipal Code for each individual use shall be contained within the confines of each individual lot except where shared agreements are granted between the developer and businesses; 2) one common center pole sign not to exceed 30-feet in height and meeting all square footage standards will be permitted on Yellowstone Avenue and Alameda Street. Said common sign shall benefit businesses located on Lots 1 and 2, respectively; 3) ground signs complying with Neighborhood/Commercial/Professional (NCP) standards as outlined under Sign Code Section 15.20.180 shall only be permitted for businesses locating on Lots 4 and 5. Wall/awning signage may be calculated based on Commercial/General standards found under Sign Code Section 15.20.190; 4) all drainage shall be maintained within each individual development and maintenance of such shall be the property owner’s responsibility and shall be designed to City standards; 5) all lots are subject to approved declaration of covenants, conditions, restrictions and easements, and such covenants must be reviewed and approved by the City Attorney prior to recording; and 6) all other standards and conditions of Municipal Code not herein stated but applicable to commercial development shall apply. A motion was made by Mr. Moore, seconded by Mr. Cooper, to approve a request by Alameda Plaza, LLC and Rocky Mountain Engineering and Surveying for a short plat for the Alameda Subdivision located at the northeast corner of Yellowstone Avenue and Alameda Road, with conditions recommended by staff and that the Decision be set out in the appropriate Council Decision format. Upon roll call, those voting in favor were Moore, Cooper, Bray, Brown, Johnston and Nye. AGENDA ITEM NO. 8: Council was asked to consider a request from “COUNCIL SELECT” Boy Scouts of America, (BSA) Grand Teton FUNDING REQUEST Council, represented by Sterling Willford –BOY SCOUTS OF (mailing address: 205 South Meridian, AMERICA Blackfoot ID 83221), to use “Council Select” funds in the amount of $250.00 to assist REGULAR CITY COUNCIL MEETING 4 MARCH 1, 2012 with costs associated with BSA’s use of the Fort Hall Replica on June 22, 2012. As of February 24, 2012, there was $4,750.00 in the Council Select” line item. A motion was made by Mr. Bray, seconded by Mrs. Nye, to approve the request for “Council Select” funds in the amount of $250.00 to assist with costs associated with BSA’s use of the Fort Hall Replica for an event to be held June 18 through June 23, 2012. Upon roll call, those voting in favor were Bray, Nye, Brown, Cooper, Johnston and Moore. AGENDA ITEM NO. 9: Council was asked to ratify the submittal of RATIFICATION OF the Fiscal Year 2013 Section 5311 Rural FISCAL YEAR 2013 Transit Grant Application, and if the grant GRANT APPLICATION is awarded, authorize the appropriate -TRANSIT procedures to accept the grant, subject to Legal Department approval. Additionally, the Council may wish to authorize the Public Transit Director to accept modifications to the grant as required. No City funds are required for a match. A motion was made by Mrs. Nye, seconded by Mr. Brown, to approve the ratification and submittal of the Fiscal Year 2013 Section 5311 Rural Transit Grant Application, and if the grant is awarded, authorize the appropriate procedures to accept the grant and authorize the Public Transit Director to accept modifications to the grant as required, subject to Legal Department approval. Upon roll call, those voting in favor were Nye, Brown, Bray, Johnston and Moore. Mr. Cooper voted in opposition to the motion. The motion passed. AGENDA ITEM NO. 10: Council was asked to declare 14 light bars DECLARATION OF and 12 light bar controllers as surplus and SURPLUS PROPERTY authorize them to be donated to the Bannock –DONATION TO BANNOCK County Search and Rescue (BCSR). The COUNTY SEARCH equipment is not serviceable as is, but can AND RESCUE be parted out to make serviceable units. This would aid the volunteer members of the BCSR in their valuable service to the citizens of Pocatello. A motion was made by Mr. Cooper, seconded by Mr. Johnston, to declare 14 light bars and 12 light bar controllers as surplus and authorize them to be donated to the BCSR, subject to Legal Department approval. Upon roll call, those voting in favor were Cooper, Johnston, Bray, Brown, Moore and Nye. REGULAR CITY COUNCIL MEETING 5 MARCH 1, 2012 AGENDA ITEM NO. 11: Council was asked to declare a Thermo DECLARATION OF Jarrell Ash Atomic Absorption Spectrometer SURPLUS PROPERTY and associated equipment as surplus –DONATION TO ISU equipment and agree to the donation of said equipment to Idaho State University (ISU), pursuant to a Donation Agreement. The Spectrometer and equipment was loaned to ISU by an Agreement dated December 16, 1999, the City attempted to sell the equipment as surplus, and the high bid was reputed to be only $500.00, so the equipment was loaned to ISU but remained City property. A motion was made by Mr. Bray, seconded by Mr. Johnston, to declare atomic absorption laboratory equipment as surplus and agree to the donation of said equipment to ISU, pursuant to a Donation Agreement, subject to Legal Department approval. Upon roll call, those voting in favor were Bray, Johnston, Brown, Cooper, Moore and Nye. AGENDA ITEM NO. 12: Council was asked to approve an exception to EXCEPTION REQUEST City Code 5.06, specifically section –AIRPORT 5.06.020 which restricts the location of APPRECIATION DAY allowed commercial activities in parks and other public places, to allow vending of food and merchandise at the Pocatello Regional Airport during the third annual Airport Appreciation Day to be held on Saturday, June 23, 2012. A motion was made by Mrs. Nye, seconded by Mr. Brown, to approve an exception to City Code 5.06.020 to allow vending of food and merchandise at the Pocatello Regional Airport during the Airport Appreciation Day to be held on Saturday, June 23, 2012. Upon roll call, those voting in favor were Nye, Brown, Bray, Cooper, Johnston and Moore. In response to a question from Council, David Allen, Airport Manager, stated that the static display at the Airport is in need of reconditioning and Airport staff will research the cost to complete cleaning of the display. AGENDA ITEM NO. 13: Council was asked to approve a consulting ALAMEDA WATER TANK services agreement with Corrosion Control REHAB AGREEMENT Technologies for the rehabilitation of the -CORROSION CONTROL Alameda Water Tank. The agreement will TECHNOLOGIES include two phases: 1) design and bidding services; and 2) construction inspection services. The total estimated cost to perform these services is not to exceed $36,550.00. REGULAR CITY COUNCIL MEETING 6 MARCH 1, 2012 A motion was made by Mr. Bray, seconded by Mr. Moore, to approve a consulting services agreement with Corrosion Control Technologies for the rehabilitation of the Alameda Water Tank to include 1) design and bidding services; and 2) construction inspection services and that the cost will not exceed $36,550.00, subject to Legal Department approval. Upon roll call, those voting in favor were Bray, Moore, Brown, Cooper, Johnston and Nye. AGENDA ITEM NO. 14: Council was asked to approve and authorize AIRPORT LEASE the Mayor to sign a lease agreement, subject AGREEMENT-ENTERPRISE to Legal Department approval, with RENT-A-CAR Enterprise Rent-A-Car Company for space at the Pocatello Regional Airport. Enterprise will lease four (4) parking spaces in the rental car lot as well as a space inside the terminal to place a key drop box for the purpose of customer return parking and collection of keys. The agreement will have a month-to-month term and the rental rate will be $100.00 per month. In response to questions from Council, David Allen, Airport Manager, stated that the proposed agreement is not a concessionaire agreement. He explained that the agreement would allow Enterprise to lease four (4) parking stalls exclusively for customer drop off and a key drop box, with a location not yet decided upon. Mr. Allen added that because Enterprise does not have a concession agreement with the Airport, Enterprise employees are only allowed to drop off and pick up customers outside the terminal and must conduct all other business off-site. He explained that the Yellowstone Avenue Enterprise office is not open to accommodate the customers who choose to travel on the 7:00 AM flights. Mr. Allen stated that it is possible that Airport customers who have developed a working relationship with Enterprise would choose to fly into another airport, if this agreement is not approved. He stated that the current concessionaire agreements are with Avis, Hertz and Budget rental agencies. These agreements provide for business space inside the terminal, service and car wash areas outside the terminal. Mr. Allen stated that for these accommodations, the rental agencies pay a monthly fee for terminal space, a 10% commission on sales and a yearly fee for the service areas. Mr. Brown asked if a representative from Enterprise was present to answer questions. He then asked to hear comments from representatives of other car rental agency concessionaires who were in attendance. Jeff Palmer, Hertz Rent-A-Car representative, feels that approving the proposed agreement with Enterprise would compromise the current concessionaire agreements. He stated that Enterprise had the opportunity to bid for a concessionaire agreement when the bidding REGULAR CITY COUNCIL MEETING 7 MARCH 1, 2012 process was underway. Mr. Palmer stated that the Airport already has three rental car agencies on site, and the market would not be able to support additional companies. He added that Enterprise also operates under the name of Alamo and National. Dean Tranmer, City Attorney, stated that the current concessionaire agreements will expire in 2015. A new bidding process will take place at that time. A motion was made by Mrs. Nye, seconded by Mr. Moore, to deny a lease agreement with Enterprise Rent-A-Car Company for space at the Pocatello Regional Airport. Upon roll call, those voting in favor were Nye, Moore, Bray, Brown, Cooper and Johnston. AGENDA ITEM NO. 15: Council was asked to approve a use agreement AIRPORT USE AGREEMENT with Rick C. Morrison, dba Pocatello –ENDURO CROSS Motocross Park, for the use of City property COUNTRY EVENT/RICK adjacent to the Motocross Park for a one-day MORRISON Enduro Cross Country event on March 31, 2012. The one-day use fee will be $105.00. A motion was made by Mr. Moore, seconded by Mr. Bray, to approve a use agreement with Rick C. Morrison, dba Pocatello Motocross Park, for the use of City property adjacent to the Motocross Park for a one-day Enduro Cross Country event to be held on March 31, 2012, and that the one-day use fee will be $105.00. Upon roll call, those voting in favor were Moore, Bray, Brown, Cooper, Johnston and Nye. There being no further business, Mayor Blad adjourned the meeting at 6:52 PM. APPROVED BY: BRIAN C. BLAD, MAYOR ATTEST: RUTH E. WHITWORTH, CMC, CITY CLERK REGULAR CITY COUNCIL MEETING 8 MARCH 1, 2012 PREPARED BY: KONNI R. KENDELL, DEPUTY CLERK