City Council

CITY COUNCIL MEETING CITY OF POCATELLO, IDAHO MAY 17, 2012 – 9:00 AM CITY COUNCIL CHAMBERS Notice is hereby given that the City Council will hold a meeting for budget development on Thursday, May 17, 2012, at 9:00 AM in the Council Chambers at City Hall, 911 North 7th Avenue. City Hall and the Council Chambers are accessible to persons with disabilities. Interpreters for persons with hearing impairments and/or taped information for persons with visual impairments can be provided upon three (3) days notice. For accessibility arrangements, please contact Dave Hunt, ADA Coordinator, at Voice Phone: 208-232-5057; TTY: 208-232- 5071; Fax: 208-233-5149; E-mail: dhunt@pocatello.us; Mailing Address: P.O. Box 4169, Pocatello, Idaho 83205-4169; Physical Address: 215 West Bonneville, Pocatello. Scheduled Departments Fire Department Mike Irwin, Fire Chief Police Department Mike Stayner, Interim Police Chief Animal Services Mary Remer, Director Building Department Lynn Transtrum, Building Official Street Operations Randy Ghezzi, Superintendent Engineering/GIS Departments Deirdre Castillo, City Engineer and Dennis Hill, Project Engineer Science & Environment John Sigler, Sr. Environmental Coordinator Planning & Development Lonnie Crowell, Director Community Development Block Grant Melanie Gygli, Division Manager BREAK Airport David Allen, Manager Transit Department Dave Hunt, Director Sanitation Department Randy Allen, Superintendent Water Department Josh Armstrong, Superintendent Water Pollution Control Jon Herrick, Superintendent Utility Billing Cindy Robbins, Director  A G E N D A CITY OF POCATELLO REGULAR CITY COUNCIL MEETING MAY 17, 2012 - 6:00 PM COUNCIL CHAMBERS 911 NORTH 7TH AVENUE Any citizen who wishes to address the Council shall first be recognized by the Mayor, and shall then give his/her name and address for the record. If a citizen wishes to read documentation of any sort to the Council, he/she shall first seek permission from the Mayor. A three (3) minute time limitation is requested for Council presentations. City Hall and the City Council Chambers are accessible to persons with disabilities. Interpreters for persons with hearing impairments and/or taped information for persons with visual impairments can be provided upon three days notice. For accessibility arrangements, please contact Dave Hunt, ADA Coordinator, at Voice Phone: 208-232-5057; TTY: 208-232-5071; Fax: 208-233-5149; E-mail: dhunt@pocatello.us; Mailing Address: P.O. Box 4169, Pocatello, Idaho 83205-4169; Physical Address: 215 West Bonneville, Pocatello, Idaho. The purpose of the agenda is to assist the Council and interested citizens in the conduct of this public meeting. Citizens should examine the agenda for the item of their interest. If the matter the citizen wishes to discuss is not listed on the formal agenda, an opportunity to be heard by the Council is the agenda item described as "DISCUSSION ITEMS." Total time allotted for this item is fifteen (15) minutes, with a maximum of three (3) minutes per speaker. You must sign in at the start of the meeting. AGENDA CLARIFICATION MEETING: A meeting will be held at 5:30 PM in the Paradice Conference Room at City Hall, prior to the regular meeting for clarification of the agenda. RECESS: In the event the meeting is still in progress at 7:30 PM, the Mayor may call a ten-minute recess to allow Council members and participants a brief rest period. AGENDA ITEM NO. 1: ROLL CALL AND PLEDGE OF ALLEGIANCE. AGENDA ITEM NO. 2: INVOCATION: An invocation and reflection will be offered by Shannon McCarrell. AGENDA ITEM NO. 3: CONSENT AGENDA: The following business items may be approved by one motion and a vote. If any one member of the Council so desires, any matter REGULAR CITY COUNCIL MEETING 3 MAY 17, 2012 listed can be moved to a separate agenda item. (a) MINUTES: Council may wish to waive the oral reading of the minutes and approve the minutes from the Clarification and Regular Council meeting of May 3, 2012. (b) TREASURER’S REPORT: Council may wish to consider the Treasurer’s Report for April 2012, showing cash and investments as of April 30, 2012. (c) FRIENDS OF THE CEMETERY COMMITTEE APPOINTMENT: Council may wish to confirm the Mayor’s appointment of Evelyn Robinson to begin her service as a member of the Friends of the Cemetery Committee, replacing Joey Chandler who resigned. Ms. Robinson’s term will begin May 18, 2012, and will expire February 21, 2013. (d) PARKS AND RECREATION ADVISORY BOARD REAPPOINTMENT: Council may wish to confirm the Mayor’s reappointment of Pete Black to continue his service as a member of the Parks and Recreation Advisory Board. Mr. Black’s term will begin May 22, 2012, and will expire May 22, 2014. (e) SISTER CITIES COMMITTEE APPOINTMENT: Council may wish to confirm the Mayor’s appointment of Tamara Olney to begin her service as a member of the African Sister Cities Subcommittee, replacing Kaitlyn Hall who resigned. Ms. Olney’s term will begin May 18, 2012, and will expire February 18, 2015. (f) INTERNSHIP AGREEMENT-CHIO LOPEZ: Council may wish to approve a Volunteer Agreement between the City and Chio Lopez to allow Mr. Lopez to serve as an unpaid intern for up to 400 hours with the City’s Human Resources Department to gain experience working in the Wellness Program and Safety Training Program in conjunction with his coursework at Utah State University. The internship will expire on December 31, 2012. (g) DEED FOR DEDICATION OF RIGHT OF WAY-NORTH STREET: Council may wish to authorize the Mayor to sign a Deed dedicating a thirty foot wide strip of land as public right-of-way. The land was acquired by the City with the purchase of the land for the Water Shop, and abuts North Street. The dedication will enhance the North Street right-of-way. If the property ceases to be used as right-of-way it will revert to unrestricted ownership by the City (h) COUNCIL DECISION-GRACE LUTHERAN CHURCH AND SCHOOL EXCEPTION ALLOWING PERPENDICULAR PARKING: Council may wish to adopt its decision to grant an exception to REGULAR CITY COUNCIL MEETING 4 MAY 17, 2012 Pocatello Municipal Code §17.05.560(E) to allow Grace Lutheran Church and School to use perpendicular parking on its property with maneuvering room within the public right-of-way of Calico Place. (i) COUNCIL DECISION-EAST STREET VACATION: Council may wish to adopt its decision to vacate and abandon the public’s interest in East Street as it runs diagonally from north to south between West Connor Street and the 1500 block of North Hayes Avenue, together with a section of alley right-of-way between West Connor Street and East Street, subject to conditions. AGENDA ITEM NO. 4: COMMUNICATIONS AND PROCLAMATIONS: AGENDA ITEM NO. 5: CALENDAR REVIEW: Council may wish to take this opportunity to inform other Council members of upcoming meetings and events that should be called to their attention. AGENDA ITEM NO. 6: DISCUSSION ITEMS: This time has been set aside to hear discussion items not listed on the agenda. Items which appear somewhere else on the agenda will not be discussed at this time. The Council is not allowed to take any official action at this meeting on matters brought forward under this agenda item. Items will either be referred to the appropriate staff or scheduled on a subsequent agenda. You must sign in at the start of the meeting in order to be recognized. (Note: Total time allotted for this item is fifteen (15) minutes, with a maximum of three (3) minutes per speaker.) REGULAR CITY COUNCIL MEETING 5 MAY 17, 2012 AGENDA ITEM NO. 7: RIGHT-OF-WAY USE LICENSE-207 SOUTH 20TH AVENUE: Council may wish to consider a request by Richard and Tamara Sheehan (mailing address: 207 South 20th Avenue, Pocatello ID 83201) for a right-of-way use license to allow a retaining wall to remain in the City right-of-way at 207 South 20th Avenue. Development Engineering Services Division staff recommends approval, subject to conditions and Legal Department approval. AGENDA ITEM NO. 8: BID/CONTRACT-ALAMEDA TANK INTERIOR REPAINTING PROJECT: Council may wish to consider the recommendations of staff for the following requests regarding the Alameda Tank Interior Repainting Project. (a) Accept the bid received on April 26, 2012, from State Painting Company, Inc., Salt Lake City, Utah, who submitted the only bid in the amount of $113,840.00 and, if the bid is accepted; (b) Authorize the execution of a contract between the City of Pocatello and State Painting Company, Inc., in the amount of $113,840.00 for the Alameda Tank Interior Painting project, subject to Legal Department approval. Funds for this project are available in the Water Department’s Fiscal Year 2012 budget. AGENDA ITEM NO. 9: “COUNCIL SELECT” REQUEST-IDAHO MEMORIAL FIELD OF HEROES: The Idaho Memorial Field Of Heroes is requesting that “Council Select” funds in the amount of $250.00 be used to help pay for portable restroom facilities for the Field of Heroes event REGULAR CITY COUNCIL MEETING 6 MAY 17, 2012 May 21 through 29, 2012. (As of May 11, 2012, $3,500.00 remains in the “Council Select” fund.) AGENDA ITEM NO. 10: CONCESSION PERMIT-B.O.B.’S POLAR EXPRESS, LLC: Council may wish to consider a concession permit application from Shawn Bird, dba B.O.B.’s Polar Express, LLC to operate a mobile ice cream concession on City streets. Mr. Bird will be required to provide liability insurance, naming the City as an additional insured, meet Southeast Idaho Public Health requirements and pay the applicable fee of $100.00 per month during the term of his operation. City Council approval is required for this permit because concession operation on City streets is not specifically identified in the City code (5.06.020) as a public place where concessions are allowed. AGENDA ITEM NO. 11: PORTNEUF HEALTH CARE FOUNDATION GRANT APPLICATION AMMENDMENT-ZOO: Council may wish to approve an amendment to the grant application to the Portneuf Health Care Foundation for the Zoo. The original application request was for funding in the amount of $42,785.00 for an electric wheelchair accessible shuttle, emergency equipment, and resting benches for Zoo visitors with physical disabilities. Staff would like to add $60,000.00 to the grant application to complete the new Grizzly Exhibit Restrooms and, if the grant is awarded, authorize acceptance of the grant and authorize the Mayor to sign documents related to the grant, subject to Legal Department approval. No matching funds are required. REGULAR CITY COUNCIL MEETING 7 MAY 17, 2012 AGENDA ITEM NO. 12: AGREEMENT-TRAFFIC SIGNAL COORDINATION AND MAINTENANCE: Council may wish to approve the final Traffic Signal Coordination and Maintenance Agreement between the Idaho Transportation Department; the City of Pocatello; the City of Chubbuck; and Bannock Transportation Planning Organization. The purpose of the agreement is to consolidate the various maintenance and operations cooperative into one agreement and also establish an Operations Committee. Council may also with to authorize the Mayor to sign and execute the agreement. AGENDA ITEM NO. 13: PROFESSIONAL SERVICES AGREEMENT- INTERSECTION OF HAWTHORNE AND WEST QUINN ROADS PROJECT: Council may wish to authorize the execution of a professional services agreement between the City of Pocatello and Project Engineering Consultants, Ltd., for the Intersection of Hawthorne and West Quinn Roads Project, subject to Legal Department approval, in an amount not to exceed $57,000.00. The City approved an agreement with the State of Idaho for the federal aid project and this is the traffic study to determine the best course of action needed to improve traffic flow at this intersection. The City match for the project is 7.34%, for a maximum total of $4,183.80. AGENDA ITEM NO. 14: ZIONS BANK AGREEMENT-REFINANCE CITY LOANS: Council may wish to approve entering into a Financial Advisor Agreement with Zions Bank to refinance three loans from DEQ owned by the City, to further authorize the Mayor and City staff to proceed said refinancing, and to authorize the execution of all necessary documents to accomplish the loan REGULAR CITY COUNCIL MEETING 8 MAY 17, 2012 refinance, subject to Legal Department approval. AGENDA ITEM NO. 15: AGREEMENT-IDAHO TRAFFIC SAFETY, INC.: Council may wish to authorize the Mayor to enter into an agreement with Idaho Traffic Safety, Inc., in the amount of $24,788.40 to perform work including painting traffic control lines on selected City streets. Funds for this agreement are available in the Street Operation’s Fiscal Year 2012 Budget. AGENDA ITEM NO. 16: RESOLUTION-GENERAL OBLIGATION BOND ANIMAL SHELTER: Council may wish to adopt a Resolution confirming its intent and commitment to pursue the passage of a General Obligation Bond in an amount not to exceed $2.8 million for the purpose of constructing a new animal shelter facility, and authorizing the Mayor to do all things necessary to carry out that intent.