City Council

CITY OF POCATELLO, IDAHO CITY COUNCIL - ALAMEDA/JEFFERSON INTERSECTION MEETING JUNE 5, 2014 The Alameda/Jefferson Intersection Meeting was called to order at 9:04 a.m. by Mayor Brian Blad. Council members present were Steve Brown, Craig Cooper, Jim Johnston and Gary Moore. Council member Eva Johnson Nye arrived at 9:05 a.m. Council member Michael L. Orr was excused. Mayor Blad welcomed everyone and introduced Deirdre Castillo, City Engineer. Ms. Castillo introduced Larry White, Project Manager; and Jeff Jones, Project Engineer; from Six Mile Engineering and reviewed the process that will lead to the final design of the Alameda/Jefferson intersection. Mr. White stated the project is still in the concept phase. He explained eight alternatives were presented and three of these have been chosen. Mr. White mentioned Alternative 10 was the recommended alternative in the concept report approved on January 14, 2011. He reviewed crash data and stated it is above the normal case rate in Idaho for the period of 2008 through 2012. Mr. White noted that sections of Jefferson and Hiline roads near the intersection are the main areas of concern. Discussion regarding the different alternatives to modify the intersection followed. It was noted that representatives from School District 25 have been involved in the discussions and understand how the proposed changes will impact bus access and Tendoy Elementary School property. Bart Reed, School District No. 25 representative, clarified that Tendoy Elementary serves mostly pedestrians and has minimal traffic dropping students off at the school. Mr. Reed does not anticipate more traffic on Filmore Street, located behind the school, as a result of the proposal. Council discussion regarding drivers using alternate routes and potential problems with a new traffic pattern followed. Council would like a detailed history of the success in other areas with protected thru-turns and examples of positive changes in traffic flow as a result of the thru-turn design. Mr. White explained the number of crash rates for thru-turns are less than conventional left- turns. He added that the proposed thru-turns will have protected signals. Mayor Blad stated he has spoken to individuals in Utah that have this type of thru-turn in place and they have not been supportive of this concept. Mr. White reviewed the process of how the proposed alternative was developed and also the estimated capital costs for the project.  2 CITY COUNCIL MEETING ALAMEDA/JEFFERSON INTERSECTION JUNE 5, 2014 More Council discussion followed regarding the proposed intersection improvement concept. Each shared their concerns and willingness to do what is best for drivers in the community and those who are visiting the city. Ms. Castillo suggested steps be taken to educate the public on the proposed concept. She noted that providing a safe pedestrian crossing is a priority especially with the elementary school being located there. All agreed that safety for vehicles and pedestrians are very important and that the project must be cost effective. It was suggested that public meetings be held in the nearby neighborhood to receive comments from the community. Ms. Castillo announced staff will go to the neighborhood and have public meetings in order to educate and receive input from the public. She mentioned staff will also ask School District No. 25 if they can hold one of the meetings at Tendoy Elementary School. More discussion by Council followed regarding the perception of citizens regarding the proposed project. There was support if the alternative concepts can be proven to work; and also concerns if the public does not like the proposed intersection. In closing, all agreed they need to consider more designs before moving forward. Mayor Blad adjourned the meeting at 10:12 a.m. APPROVED: BRIAN C. BLAD, MAYOR ATTEST: RUTH E. WHITWORTH, CMC, CITY CLERK  CITY OF POCATELLO, IDAHO CITY COUNCIL MEETING - BUDGET DEVELOPMENT JUNE 5, 2014 Mayor Brian Blad called the City Council meeting for Utility Rate Study and budget development to order at 10:23 a.m. Council members present were Steve Brown, Craig Cooper, Jim Johnston, Gary Moore and Eva Johnston Nye. Council member Michael L. Orr was excused. David Swindell, Chief Financial Officer/Treasurer, introduced John Gallagher, Principal Consultant for Raftelis Financial Consultants, Inc. and gave a brief history of prior rate studies. A Financial Planning Study for the utility rates for Water, Water Pollution Control and Sanitation were reviewed. Sewer rates are anticipated to increase as a result of the study. Mr. Gallagher stated 17,500 customer counts are served by the City’s three utilities. He reviewed costs in connection with replacing utility infrastructure when needed and EPA mandates. Scheduled for discussion are the Financial Sustainability indicators and Financial Plan findings for the following city utilities: 1) Water Department; 2) Water Pollution Control Department; 3) Sanitation Department; 4) typical residential bill; and 5) capacity fees. WATER UTILTIY-The Water Department’s financial plan for Fiscal Year 2015 through Fiscal Year 2019 was outlined. The revenue produced by existing rates does not keep up with the Department’s future needs and proposed rates were reviewed. The annual cost to provide water service to customer classes was identified. Mr. Gallagher explained differing service characteristics include size of water meter, peak demands, and fire protection needs have been taken into consideration. As a result, proposed water rates/monthly service charges were reviewed according to meter size and volume. WATER POLLUTION CONTROL (WPC) UTILITY–The mission of WPC is to collect and treat wastewater at the lowest practical cost while meeting regulations and providing excellent customer service. Mr. Gallagher reported WPC infrastructure includes 250 miles of gravity sewer pipe; 20 miles of pressurized sewer pipe; 2013 CCTV 6.7 miles of sewer; wastewater treatment plant (12 million gallons per day capacity) and 23 lift stations. Existing rates and proposed rates for Fiscal Year 2015 through Fiscal Year 2019 were reviewed. Mr. Swindell reviewed the rate study process and the proposed rate increase schedule. He suggested the utility rates for WPC be increased in order to meet construction costs ($16 - $20 million) for new EPA mandates regarding phosphorus removal. The proposed rate is still less than the rates charged in other communities. SANITATION- Mr. Gallagher stated this is the “Visible Utility” while the other utilities are through infrastructure. It was noted that operations include: 1) weekly curbside pickup for 17,000 customers; 2) 132 tons of refuse delivered daily to Bannock County landfill; and 3) recycle 9 tons of co-mingled recyclables daily. Existing rates and proposed rates for Fiscal Year 2015 through Fiscal Year 2019 were reviewed. Mr. Gallagher reviewed all three utilities and did a comparison chart under the existing and proposed rates. He feels all three utilities are managed very well and are a terrific asset to the community. In response to questions from Council, Mr. Gallagher feels the City is handling its water usage well, but consumption is a litter higher than other areas such as Colorado. However, he has not conducted a survey of water use for Idaho.  2 CITY COUNCIL MEETING -BUDGET DEVELOPMENT JUNE 5, 2014 CAPACITY FEES FOR WATER AND WPC: Mr. Gallagher mentioned capacity fees help recover new connector’s proportionate share of backbone facility costs. It is a system buy-in method that is non-discriminatory. He explained charges are based upon meter size and not customer type which is the standard industry practice in the Intermountain Region. UTILITY FINANCIAL PLAN SCHEDULE – Mr. Swindell suggested Water and Sanitation rates be adopted through the regular City process. However, he asked to have WPC rates adopted earlier (effective August 1, 2014 thru September 30, 2015) to demonstrate receipt of increased revenue for the Idaho Bond Bank Authority Board. Mr. Swindell feels this may prove beneficial when the City prepares to sell bonds in August for WPC construction costs to meet EPA mandates as noted earlier. It was the consensus of the Council to have one public hearing on July 17, 2014 to discuss Water, WPC and Sanitation utility rates for Fiscal Year 2015. However, the rate increase for WPC will take place on August 1, 2014. Mayor Blad called a recess at 11:27 a.m. Mayor Blad reconvened the meeting at 11:40 a.m. Mr. Swindell stated that information regarding budgets for City departments would be presented. He gave an overview of the material that would be discussed to determine the Fiscal Year 2015 budget and announced that department briefings would be held at this time. -SANITATION Randy Allen, Sanitation Superintendent; Mike Jaglowski, Public Works DEPARTMENT Director; and David Swindell, Chief Financial Officer/Treasurer; gave BUDGET OVERVIEW an overview of the estimated Sanitation Department budget for Fiscal Year 2015. Mr. Swindell reviewed the basic needs of the Sanitation department for Fiscal Year 2015. Mr. Allen reviewed the major end items being requested for Fiscal Year 2015. In response to a question from Council, Mr. Allen explained the newer sanitation trucks run much quieter and provide cart retrieval with minimal noise. Mr. Swindell reviewed the Fiscal Year 2013 Sanitation Rate Study for other areas near Pocatello. He explained Pocatello is approximately mid-range in comparison to other communities in the study. Curbside recycling costs for Pocatello are minimal and it reflects in the rates. In response to questions from Council, Mr. Allen explained curbside recycling expenses are being met and zero profit is anticipated. However, the more recycling taken to the landfill the more cost effective it is for the City. When new customers sign-up for service, staff encourages them to use a recycle cart. -WATER Justin Armstrong, Water Superintendent; Mike Jaglowski, Public Works DEPARTMENT Director; and David Swindell, Chief Financial Officer/Treasurer; gave BUDGET REVIEW an overview of the estimated Water Department budget for Fiscal Year 2015.  3 CITY COUNCIL MEETING -BUDGET DEVELOPMENT JUNE 5, 2014 In response to a question from Council, Mr. Armstrong reported the Yellowstone Avenue water line project is going well. He explained their project is piggy-backing on the State of Idaho project. Mr. Armstrong reviewed progress the department has made as they replace infrastructure. He also gave an overview of equipment being requested in the Fiscal Year 2015 budget. Mr. Swindell noted the water rates for Pocatello are mid-range as compared to other cities in Idaho. -WPC Jon Herrick, WPC Superintendent; Mike Jaglowski, Public Works DEPARTMENT Director; and David Swindell, Chief Financial Officer/Treasurer BUDGET OVERVIEW gave an overview of the estimated WPC Department budget for Fiscal Year 2015. Mr. Herrick explained staff is starting the cure-in-pipe process for selected sewer lines. He noted this process is quick and cost effective since trenching is not necessary. In response to questions from Council, Mr. Herrick stated WPC trucks could be converted to help street operations clear debris. However, this would be very costly. Mr. Swindell noted other cities are having similar difficulties with phosphorus issues. He explained costs and needs for processing wastewater are in the high range. Mr. Swindell feels it is difficult to make comparisons since each city is unique. However, he tries to find cities similar in size so Council will have a comparison. Mayor Blad called a recess at 12:05 p.m. Mayor Blad reconvened the meeting at 12:45 p.m. to discuss the Fiscal Year 2015 Tax Fund Solution sheet. Mr. Swindell reviewed the work session format and outlined the loss of Payment In Lieu of Taxes (PILOT) revenue in the amount of $2,482,847.00 and the loss of one-time money in the amount of $453,876.00 from the Medical Insurance fund. Mr. Swindell explained several loss of revenue sources are from the State of Idaho and increases in anticipated expenses include inflation of 1.58%, medical insurance increase of 5.38% and slow growth. He reported the Council distribution for sales tax has stabilized at $4 million which is what it was in 2007. Mr. Swindell announced there is a $5 million general fund issue and this is not due to employee wages or benefits. He feels the PILOT revenue reduction is the biggest source of the problem. Mr. Swindell reviewed the upcoming budget meeting schedule and public hearing to allow citizen input regarding the City’s budget. Council moved through the budget decision sheet line by line and discussed different options for additional revenue and ways to decrease expenses. Anne Nichols, Fund manager for Mayor/Council budget shared her concerns with decreasing the travel line item by $12,000.00. (Council consensus to decrease the item by $6,000.00) She gave an outline of the department’s needs and asked that the Video Services staff position be supported. Mr. Swindell stated, as a cost savings measure, he will not attend the annual GFOA conference. However he would like members of Finance staff to attend in order to keep their certifications.  4 CITY COUNCIL MEETING -BUDGET DEVELOPMENT JUNE 5, 2014 Following lengthy discussion by Council, the outcome of their decisions is attached as “Exhibit A.” Mr. Cooper was excused from the meeting at this time. Mr. Swindell asked for Council’s permission to hire a Customer Service Representative position in Utility Billing immediately to fill a vacant position. It was the Council’s consensus to allow the position immediately and not wait until October 1, 2014. Mayor Blad adjourned the meeting at 2:52 p.m. APPROVED: BRIAN C. BLAD, MAYOR ATTEST: RUTH E. WHITWORTH, CMC, CITY CLERK  CITY OF POCATELLO, IDAHO CITY COUNCIL AGENDA CLARIFICATION MEETING AND REGULAR CITY COUNCIL MEETING JUNE 5, 2014 CLARIFICATION The City Council Agenda Clarification Meeting was called MEETING to order at 5:36 p.m. by Mayor Brian Blad. Council members present were Craig Cooper, Jim Johnston, Gary Moore and Eva Johnson Nye. Council members Steve Brown and Michael L. Orr were excused. No motions, resolutions, orders, or ordinances were proposed. No vote was taken. REGULAR CITY COUNCIL MEETING AGENDA ITEM NO. 1: The Regular City Council meeting was called to order at 6:04 p.m. ROLL CALL AND by Mayor Brian Blad. Council members present were Craig Cooper, PLEDGE OF Jim Johnston, Gary Moore and Eva Johnson Nye. Council ALLEGIANCE members Steve Brown and Michael L. Orr were excused. Mayor Blad led the audience in the pledge of allegiance. AGENDA ITEM NO. 2: The invocation was given by Erique Ramos of Praise INVOCATION Temple of God Church. AGENDA ITEM NO. 3: Council was asked to consider the following business items: CONSENT AGENDA -MINUTES (a) Waive the oral reading of the minutes and approve the minutes from the May 1, 2014 Clarification Meeting and Regular City Council meeting and the May 15, 2014 Clarification Meeting and Regular City Council meeting. -PAYROLL AND (b) Payroll and material claims for the month of May 2014 in the MATERIAL CLAIMS amount of $6,772,207.45. -ANIMAL SHELTER (c) Confirm the Mayor’s reappointment of Glenda Bellanca to continue ADVISORY BOARD her service as a member of the Animal Shelter Advisory Board. Ms. REAPPOINTMENT Bellanca’s term will begin June 6, 2014 and expire June 6, 2016. -LIBRARY BOARD (d) Confirm the Mayor’s appointment of Sandra Shropshire to serve as a OF DIRECTORS member of the Library Board of Directors, replacing Christine APPOINTMENT Stevens who resigned. Ms. Shropshire’s term will begin June 6, 2014 and will expire July 1, 2017. -PARKS AND (e) Confirm the Mayor’s appointment of S. Harold Smith to serve as a RECREATION member of the Parks and Recreation Advisory Board, replacing Pete ADVISORY BOARD Black whose term expired. Mr. Smith’s term will begin June 6, 2014 APPOINTMENT and will expire June 6, 2016. -MOU FOR 2014 (f) Approve a Memorandum of Understanding (MOU) between the BYRNE JUSTICE Police Department and Bannock County Sheriff’s Office regarding ASSISTANCE GRANT the 2014 Edward Byrne Memorial Justice Assistance Grant. This is –POLICE an annual allocation which Bannock County will administer. The Police Department has been allocated $16,818.00 which will be used REGULAR CITY COUNCIL MEETING 2 JUNE 5, 2014 for equipment to enhance the department’s traffic safety, emergency response and preparedness programs. -IDAHO POWER (g) Approve and authorize the Mayor to sign, subject to Legal EASEMENT-AIRPORT Department review, an Idaho Power Easement at the Pocatello Regional Airport. -ISU EMERGENCY (h) Consider a Memorandum of Understanding (MOU) with Idaho RESPONSE MOU State University (ISU) outlining the cooperation between Pocatello –POLICE/FIRE Police and Fire Departments in emergency situations on ISU’s DEPARTMENTS campus. A motion was made by Mr. Johnston, seconded by Mrs. Nye, to approve the items on the consent agenda. Upon roll call, those voting in favor were Johnston, Nye, Cooper and Moore. AGENDA ITEM NO. 4: Mayor Blad announced there were no communications or COMMUNICATIONS proclamations. AND PROCLAMATIONS AGENDA ITEM NO. 5: Mayor Blad reminded the Council of the June 12th Study Session CALENDAR REVIEW at 9:00 a.m.; the June 19th Regular City Council meeting at 6:00 p.m.; and a Budget Meeting on June 26th at 9:00 a.m. Mayor Blad announced that free community shred events for identity theft prevention will be held June 6th and 20th, contact the Police Department for details; an Animal Services volunteer open house will be held at 9:00 a.m. at the Animal Shelter on June 7th; the Idaho State High School Rodeo Finals will be held at the Bannock County Fairgrounds from June 7th to June 14th; the Parks and Recreation “June Bug” Fun Run will be held on June 14th; and Father’s Day at the Zoo will be held on June 15th. All fathers will receive a 50% discount off their admission when accompanied by a paid child. Mayor Blad reminded citizens to slow down and use caution when traveling in areas surrounding utility and road construction projects. Mayor Blad announced Agenda Item No. 16 had been pulled from the agenda to allow the applicant more time to submit information. AGENDA ITEM NO. 6: Idaho Lorax, Pocatello citizen, announced community events and DISCUSSION ITEMS shared his support for a community garden project. FROM THE AUDIENCE Lynn Wride, 4995 Timberline, representing the Daughters of the American Revolution (DAR), expressed her appreciation to members of Pocatello Regional Transit for transportation assistance during a recent statewide DAR conference. Mrs. Wride presented an appreciation certificate to Dave Hunt and Skyler Beebe of the Transit Department. Niki Taysom, 4604 Burley Drive, Chubbuck, shared her concerns regarding domestic violence and potentially harmful activities in the community. REGULAR CITY COUNCIL MEETING 3 JUNE 5, 2014 AGENDA ITEM NO. 7: This time was set aside for the Council to take comments from the PUBLIC HEARING public regarding a request by T-7, LLC, represented by David -ANNEXATION/ZONING McKinnon (Mailing address: 3858 North Garden Center Way, Suite OF 26.8 ACRES SOUTH 300, Boise, ID 83703) to annex and zone approximately 26.8 acres OF CENTURY HIGH of land extending the City limits south of Century High School SCHOOL along South 5th Avenue. The property is requested for Light Industrial zoning and the Comprehensive Plan Map to be changed from “Mixed Use” to “Industrial/Office Park.” Mayor Blad opened the public hearing. David McKinnon, 3858 North Garden Center Way, Boise, gave an overview of the proposed annexation. He added that the original proposal included a request to waive water connection fees. Mr. McKinnon stated the water connection fee is trivial, considering the size of the project. Matt Lewis, Planning Division Manager, gave a synopsis of the project. He stated the Planning and Zoning Commission recommended approval for the annexation and rezone subject to conditions. Mr. Lewis stated the Commission did not give a recommendation regarding the fee waiver request. Mayor Blad announced that no correspondence had been received. Niki Taysom, 4604 Burley Drive, Chubbuck, spoke in opposition to the request. She feels the water fees should not be waived and she is concerned about the potential property tax increase on the surrounding areas. There being no further comments, Mayor Blad closed the public hearing. A motion was made by Mr. Johnston, seconded by Mr. Moore, to accept the recommendations of staff and approve the request with the following conditions: 1) annex and zone approximately 26.8 acres of land extending the City limits south of Century High School along South 5th Avenue; 2) upon annexation the subject property shall be zoned Light-Industrial; 3) that the Comprehensive Plan Map designation shall be changed from “Mixed-Use” to “Industrial/Office-Park” I/OP and that the decision be set out in the appropriate Council Decision format. Upon roll call, those voting in favor were Johnston, Moore, Cooper and Nye. AGENDA ITEM NO. 8: This time was set aside for the Council to consider any comments PUBLIC HEARING from the public concerning the 2013 Community Development -2013 CDBG CAPER Block Grant (CDBG) Consolidated Annual Performance & APPROVAL Evaluation Report (CAPER), as required by the U.S. Department of Housing and Urban Development (HUD). The report was available for public review from May 20, 2014 to June 5, 2014 after review and recommendation of approval by the CDBG Advisory Committee. Following the public hearing, Council may wish to approve the report and authorize its submittal, including a summary of any public input, to HUD on or before June 27, 2014. Mayor Blad opened the public hearing. REGULAR CITY COUNCIL MEETING 4 JUNE 5, 2014 Melanie Gygli, Division Manager for Neighborhood and Community Services, gave an overview of the Consolidated Annual Performance and Evaluation Report (CAPER) for the CDBG program year which ended March 31, 2014. Mayor Blad announced no written correspondence had been received. Niki Taysom, 4604 Burley Drive, Chubbuck, spoke in opposition to the proposal. She feels taxpayer funds should not be used for such programs. There being no further comments, Mayor Blad closed the public hearing. A motion was made by Mrs. Nye, seconded by Mr. Johnston, to approve the 2013 Community Development Block Grant (CDBG) Consolidated Annual Performance & Evaluation Report (CAPER), as required by the U.S. Department of Housing and Urban Development (HUD) and authorize its submittal, including a summary of any public input, to HUD on or before June 27, 2014. Upon roll call, those voting in favor were Nye, Johnston, Cooper and Moore. AGENDA ITEM NO. 9: Council was asked to consider a request from Madison HURLEY DRIVE Development (mailing address: 10510 Northrup Way, Suite 120, SUBDIVISION Kirkland, WA 98033), represented by Rocky Mountain Engineering –SHORT PLAT and Surveying (mailing address: 2043 East Center Street, Pocatello ID 83201), to subdivide a short plat of approximately 0.63 acres into one (1) commercial lot. This is a re-plat of a portion of Lots 3 and 4, Block 3, Pocatello Square Subdivision. The property is located on Hurley Drive, north of Pole Line Road and is known as Hurley Drive Subdivision. Planning and Zoning Commission recommended approval with conditions. A motion was made by Mr. Moore, seconded by Mr. Cooper, to accept the recommendations of the Planning and Zoning Commission and approve a request from Madison Development, represented by Rocky Mountain Engineering and Surveying, to subdivide a short plat of approximately 0.63 acres into one (1) commercial lot with the following conditions: 1) Engineering: All conditions noted in Memorandum dated May 6, 2014 from Merril Quayle to Matthew Lewis, shall be strictly adhered to prior to recording of an approved plat; 2) Planning: a) further subdivision of the subject lot shall be prohibited; b) signs shall be approved by separate permit; 3) all corrections noted by City representatives on the plat shall be completed prior to recording of the plat; and 4) all other standard and conditions of Municipal Code not herein stated but applicable to platting and commercial development shall apply and that the decision be set out in the appropriate Council Decision format. Upon roll call, those voting in favor were Moore, Cooper, Johnston and Nye. AGENDA ITEM NO. 10: Council was asked to consider recommendations of staff for the BIDS following bids and if they are accepted, authorize the Mayor to sign the necessary documents, subject to Legal Department review. The bids are: WATER a) Western States Equipment for one (1) trailer-mounted diesel DEPARTMENT generator in the amount of $96,739.00. Western States submitted the only responsive bid for this equipment. Funds for this equipment are budgeted within the Water Department’s Fiscal Year 2014 budget; and REGULAR CITY COUNCIL MEETING 5 JUNE 5, 2014 POCATELLO b) Intermountain Coach, Inc. of Colorado Springs, Colorado for one REGIONAL (1) new transit cutaway bus in the amount of $59,320.00. This is a TRANSIT rural demand-response bus replacing a 12 year old vehicle. Federal Transit Funds provide 80% and local rural funds provide 20% of the purchase cost. A motion was made by Mr. Moore, seconded by Mrs. Nye, to accept the following bids: a) Western States Equipment for one (1) trailer-mounted diesel generator in the amount of $96,739.00 for the Water Department; and b) Intermountain Coach, Inc. of Colorado Springs, Colorado for one (1) new transit cutaway bus in the amount of $59,320.00 for the Pocatello Regional Transit and authorize the Mayor to sign the necessary documents, subject to Legal Department review. Upon roll call, those voting in favor were Moore, Nye, Cooper and Johnston. AGENDA ITEM NO. 11: Council was asked to accept the recommendation of Pocatello PRT VEHICLES Regional Transit (PRT) staff and declare four buses and three cars –DECLARATION OF that are inoperable as surplus and approve their disposal by salvage. SURPLUS AND These vehicles have not been serviceable for some time, and any DISPOSAL BY SALVAGE parts that interchange with other PRT fleet vehicles have been removed prior to salvage. A motion was made by Mrs. Nye, seconded by Mr. Johnston, to accept the recommendation of Pocatello Regional Transit (PRT) staff and declare four (4) buses and three (3) cars that are inoperable as surplus and approve their disposal by salvage. Upon roll call, those voting in favor were Nye, Johnston, Cooper and Moore. AGENDA ITEM NO. 12: Council was asked to consider a request by the Pocatello Kiwanis “COUNCIL SELECT” Club (mailing address: P.O. Box 295, Pocatello ID 83204) FUNDING REQUEST represented by Ed Bowman that “Council Select” funds in the –POCATELLO amount of $400.00 be used to pay the picnic table rental and moving KIWANIS CLUB fees for 25 tables for the 47th Annual Bing Hong Kiwanis Pancake Breakfast to be held June 28 and June 29, 2014. (As of May 30, 2014, there was $4,348.42 in the “Council Select” line item.) Ed Bowman, representing Pocatello Kiwanis Club, gave an overview of the projects and services supported by Kiwanis International and the local Kiwanis chapter. He thanked the Council for their continued support and invited citizens to attend the fundraiser to be held June 28 and 29, 2014. A motion was made by Mr. Cooper, seconded by Mr. Moore, to approve the request by the Pocatello Kiwanis Club to use “Council Select” funds to assist with picnic table rental and moving fees for 25 tables for the 47th Annual Bing Hong Kiwanis Pancake Breakfast to be held June 28 and June 29, 2014. Upon roll call, those voting in favor were Cooper, Moore, Johnston and Nye. AGENDA ITEM NO. 13: Council was asked to consider a request by Bannock County Relay “COUNCIL SELECT” for Life (mailing address: 385 Washington, Pocatello ID 83201) FUNDING REQUEST represented by Michelle Young that “Council Select” funds in the –RELAY FOR LIFE amount of $250.00 be used to pay sanitation fees in connection with the Annual Relay for Life event to be held July 11 and 12, 2014. (As of May 30, 2014 there was $4,348.42 in the “Council Select” line item.) REGULAR CITY COUNCIL MEETING 6 JUNE 5, 2014 A motion was made by Mr. Moore, seconded by Mrs. Nye, to approve a request by Bannock County Relay for Life that “Council Select” funds in the amount of $250.00 be used to pay sanitation fees in connection with the Annual Relay for Life event to be held July 11 and 12, 2014. Upon roll call, those voting in favor were Moore, Nye, Cooper and Johnston. AGENDA ITEM NO. 14: Council was asked to consider a request by Amanda Scheibe, Miss “COUNCIL SELECT” Teen Pocatello, for “Council Select” funds in the amount of $200.00 FUNDING REQUEST to help with expenses as she represents Pocatello at the Miss Teen -MISS TEEN IDAHO, USA Idaho, USA event in Boise on September 26, 2014. (As of May 30, 2014 there was $4,348.42 in the “Council Select” line item.) A motion was made by Mrs. Nye, seconded by Mr. Moore, to deny a request by Amanda Scheibe, Miss Teen Pocatello, for “Council Select” funds in the amount of $200.00, as the request does not fall within the guidelines of the Council Select line item. Mrs. Nye added that the Council members would be willing to personally donate to Ms. Scheibe’s cause. Upon roll call, those voting in favor were Nye, Moore, Cooper and Johnston. AGENDA ITEM NO. 15: Council was asked to consider a request by The Biggest Show in “COUNCIL SELECT” Idaho Music Festival and Extravaganza (mailing address: 324 South FUNDING REQUEST Main, Pocatello ID 83204) in the amount of $400.00 to assist with –BIGGEST SHOW IN rental fees for 25 tables for their July 4 and 5, 2014 event at the IDAHO MUSIC FESTIVAL Bannock County Fairgrounds. (As of May 30, 2014 there was AND EXTRAVAGANZA $4,348.42 in the “Council Select” line item.) A motion was made by Mr. Cooper, seconded by Mr. Moore, to approve a request by The Biggest Show in Idaho Music Festival and Extravaganza to assist with rental fees for 25 tables for their July 4 and 5, 2014 event at the Bannock County Fairgrounds. Upon roll call, those voting in favor were Cooper, Moore, Johnston and Nye. AGENDA ITEM NO. 16: As announced earlier, Agenda Item No. 16 to consider a request TEMPORARY STREET from The Biggest Show In Idaho Music Festival and CLOSURE REQUEST Extravaganza to temporarily close Olympus Road between Jerome -THE BIGGEST SHOW and Butte Streets for a 3 on 3 basketball tournament and other IN IDAHO MUSIC celebration activities on July 4th from 12:00 p.m. to 11:00 p.m. and FESTIVAL AND on July 5th from 8:00 a.m. to 4:00 p.m. was pulled from the agenda. EXTRAVAGANZA AGENDA ITEM NO. 17: Council was asked to consider granting an exception to a request by EXCEPTION REQUEST Pocatello Women’s Cycling, represented by Steve Young (mailing –VENDOR SALES FOR address: 3758 Dove Drive, Pocatello ID 83201) to City Ordinance SPINDERELLA EVENT 5.06.010 to allow vendor sales of food and beverages in Ross Park for the “Spinderella” women’s cycling event on June 21, 2014. If the exception is granted, the event sponsors will be required to submit the required application, provide proof of liability insurance and pay the applicable vendor permit fees. A motion was made by Mr. Moore, seconded by Mrs. Nye, to grant an exception to a request by Pocatello Women’s Cycling to City Ordinance 5.06.010 to allow vendor sales of food and beverages in Ross Park for the “Spinderella” women’s cycling event on June 21, 2014 and that the event sponsors will REGULAR CITY COUNCIL MEETING 7 JUNE 5, 2014 a) be required to submit the required application; b) provide proof of liability insurance; and c) pay the applicable vendor permit fees. Upon roll call, those voting in favor were Moore, Nye, Cooper and Johnston. AGENDA ITEM NO. 18: Council was asked to consider the following use agreements for use USE AGREEMENTS of City parks/fields, subject to Legal Department review: -PARKS AND RECREATION PORTNEUF VALLEY a) Use Agreement with Portneuf Valley All High School Rugby for a ALL HIGH SCHOOL rugby tournament at Hawthorne Park on June 13 and 14, 2014 and a RUGBY waiver from City Ordinances to allow representatives from Portneuf Valley All High School Rugby to stay overnight at Hawthorne Park on June 13, 2014 to watch over their equipment. KORBIE VAUGHAN b) Use Agreement with Korbie Vaughan for the use of NOP Soccer SOCCER CAMP fields June 9 through 12, 2014 for a soccer camp. Korbie will be responsible for field preparation and repairing any damage resulting from usage of the fields. These agreements, similar to previous agreements, require each entity to pay the applicable rental fees and provide liability insurance naming the City as an additional insured. A motion was made by Mr. Cooper, seconded by Mr. Johnston, to approve the following use agreements for use of City parks/fields, subject to Legal Department review: a) Use Agreement with Portneuf Valley All High School Rugby for a rugby tournament at Hawthorne Park on June 13 and 14, 2014 and a waiver from City Ordinances to allow representatives from Portneuf Valley All High School Rugby to stay overnight at Hawthorne Park on June 13, 2014 to watch over their equipment; and b) Use Agreement with Korbie Vaughan for the use of NOP Soccer fields June 9 through 12, 2014 for a soccer camp and that each entity is to pay the applicable rental fees and provide liability insurance naming the City as an additional insured. Upon roll call, those voting in favor were Cooper, Johnston, Moore and Nye. AGENDA ITEM NO. 19: Council was asked to consider a request from Zachary Welcher MOVIES IN THE PARK (mailing address: 1147 East Clark, Pocatello ID 83201) to approve a USE AGREEMENT Use Agreement for Movies In The Park events within the Fort Hall AND EXCEPTION Replica area and an exception to City Ordinance 12.39.020 to allow event attendees to be in the park after the official closing time of one-half hour after sunset June 6 through August 25, 2014. Mr. Welcher will also be responsible for clean up after the movie events. A motion was made by Mr. Moore, seconded by Mrs. Nye, to approve a request from Zachary Welcher to approve a Use Agreement for Movies In The Park events within the Fort Hall Replica area, subject to Legal Department review, and an exception to City Ordinance 12.39.020 to allow event attendees to be in the park after the official closing time of one-half hour after sunset June 6 through August 25, 2014 and that Mr. Welcher will also be responsible for clean up after the movie events. Upon roll call, those voting in favor were Moore, Nye, Cooper and Johnston. REGULAR CITY COUNCIL MEETING 8 JUNE 5, 2014 AGENDA ITEM NO. 20: Council was asked to adopt two resolutions as follows: RESOLUTIONS FIREWORKS a) A resolution prohibiting the discharge of fireworks within the boundaries of the Wildland Urban Interface areas within City limits from June 28, 2014 through July 6, 2014; and OPEN FIRES b) A resolution prohibiting burning open fires within the boundaries of the Wildland Urban Interface areas within City limits until October 1, 2014 at the recommendation of the Fire Chief and upon proclamation by the Mayor. A motion was made by Mr. Cooper, seconded by Mrs. Nye, to a) adopt a resolution (2014-12) prohibiting the discharge of fireworks within the boundaries of the Wildland Urban Interface areas within City limits from June 28, 2014 through July 6, 2014; and b) adopt a resolution (2014-13) prohibiting burning open fires within the boundaries of the Wildland Urban Interface areas within City limits until October 1, 2014 at the recommendation of the Fire Chief and upon proclamation by the Mayor. Upon roll call, those voting in favor were Cooper, Nye, Johnston and Moore. There being no further business, Mayor Blad adjourned the meeting at 6:57 p.m. APPROVED: BRIAN C. BLAD, MAYOR ATTEST: RUTH E. WHITWORTH, CMC, CITY CLERK PREPARED BY: KONNI R. KENDELL, DEPUTY CLERK