City Council

CITY OF POCATELLO, IDAHO CITY COUNCIL AGENDA CLARIFICATION MEETING AND REGULAR CITY COUNCIL MEETING JANUARY 8, 2015 CLARIFICATION The City Council Agenda Clarification Meeting was called to order MEETING at 5:39 p.m. by Mayor Brian Blad. Council members present were Craig Cooper, Jim Johnston, Gary Moore, Eva Johnson Nye and Michael L. Orr. Council member Steve Brown was excused. No motions, resolutions, orders, or ordinances were proposed. No vote was taken. REGULAR CITY COUNCIL MEETING AGENDA ITEM NO. 1: The Regular City Council meeting was called to order at 6:04 p.m. by ROLL CALL AND Mayor Brian Blad. Council members present were Craig Cooper, PLEDGE OF Jim Johnston, Gary Moore, Eva Johnson Nye and Michael L. ALLEGIANCE Orr. Council member Steve Brown arrived at 6:09 p.m. Mayor Blad led the audience in the pledge of allegiance. AGENDA ITEM NO. 2: The invocation was given by Tim Bridges, representing Calvary INVOCATION Chapel Pocatello. AGENDA ITEM NO. 3: Council was asked to consider the following business items: CONSENT AGENDA -MINUTES (a) Waive the oral reading of the minutes and approve the minutes from the December 11, 2014 Study Session, Executive Session and Working Lunch; and December 18, 2014 Executive Session cancellation, Clarification meeting and Regular Council meeting. -PAYROLL AND (b) Consider payroll and material claims for the month of December MATERIAL CLAIMS 2014 in the amount of $4,922,207.99. . Council member Steve Brown arrived at this time. -PARKS AND (c) Confirm the Mayor’s appointment of David Doran to serve as a RECREATION member of the Parks and Recreation Advisory Board, replacing Pam ADVISORY BOARD Castagna whose term expired. Mr. Doran’s term will begin January APPOINTMENT 9, 2015 and will expire January 9, 2017. -CHUBBUCK IMPACT (d) Authorize the Mayor to sign the revised Chubbuck Impact Area AREA WASTEWATER Wastewater Collection Authority Bylaws. The revision is to COLLECTION paragraph 2.3 and allows the Authority to meet quarterly rather than AUTHORITY BYLAWS monthly. REVISION A motion was made by Mr. Johnston, seconded by Mrs. Nye, to approve the items on the consent agenda. Upon roll call, those voting in favor were Johnston, Nye, Brown, Cooper, Moore and Orr. REGULAR CITY COUNCIL MEETING 2 JANUARY 8, 2015 AGENDA ITEM NO. 4: Mayor Blad announced there were no communications or COMMUNICATIONS AND proclamations. PROCLAMATIONS AGENDA ITEM NO. 5: Mayor Blad reminded the Council of the January 15th Executive CALENDAR REVIEW Session at 4:30 p.m. and the Regular City Council meeting at 6:00 p.m. Mayor Blad announced that winter programs have begun at the Zoo, contact the Zoo office for more information and he reminded citizens to keep sidewalks clear of snow. When removing snow from property, do not place it into the street, as it becomes a hazard for drivers. AGENDA ITEM NO. 6: This time was set aside for the Council to receive comments from PUBLIC HEARING the public regarding a request by Jeff Ryan and Billie Walker -VACATION OF RIGHT (mailing address: P.O. Box 5313, Pocatello, ID 83202) and Tom and OF WAY-ROCKY POINT Michelle Eckert (mailing address: 1867 Lupine Drive, Pocatello, ID ROAD 83204) to vacate the public’s interest in the platted right of way at the end of Rocky Point Road, located between 650 Rocky Point Road and 1867 Lupine Drive. Planning Staff recommended approval, with conditions. Mayor Blad opened the public hearing. Matt Lewis, Planning Division Manager, gave an overview of the proposed vacation. He stated the unimproved area is not likely to have a roadway built in the future, due to the rocky terrain of the area. Mr. Lewis indicated that fences could be built in the 50-foot easement, but placement of permanent structures would be prohibited. He stated that an alternate plan would include a 10-foot wide public access easement within the 50-foot easement. Staff recommended approval with the following conditions: 1) a 50-foot wide easement shall be retained over the vacated Right-Of-Way to protect an existing storm water line. Permanent structures shall be prohibited within the subject easement; 2) all required fees, including the appraisal amount totaling $750.00 (according to appraisal dated January 29, 2014 by appraiser Scott E. Watson), shall be paid and conditions of vacation approval met prior to publication of the vacation ordinance; 3) any corrections to the legal description as suggested by the City Surveyor shall be made prior to recording of the vacation document; and 4) any other requirements not herein noted above but applicable as part of an approved vacation shall be strictly adhered to. Mayor Blad announced no written correspondence had been received. Jeff Ryan, 650 Rocky Point Road, stated that he and his neighbor currently maintain and mow the 50- foot easement, and the vacation would allow them to have additional yard area for children and grandchildren. Niki Taysom, 4604 Burley Drive, Chubbuck, stated she is opposed to the application, and would like to see gated access to the trails. There being no further public comments, Mayor Blad closed the public hearing. A motion was made by Mr. Orr, to approve the request by Jeff Ryan and Billie Walker and Tom and Michelle Eckert, to vacate the public’s interest in the platted right of way at the end of Rocky Point Road, located between 650 Rocky Point Road and 1867 Lupine Drive with the conditions recommended by staff and an additional condition: 5) a 10-foot wide public access easement from Rocky Point Road to REGULAR CITY COUNCIL MEETING 3 JANUARY 8, 2015 property owned by the City of Pocatello shall be designated through the center of the 50-foot wide utility easement. Mr. Orr’s motion died due to lack of a second. A motion was made by Mr. Johnston, seconded by Mr. Cooper, to approve a request by Jeff Ryan and Billie Walker and Tom and Michelle Eckert, to vacate the public’s interest in the platted right of way at the end of Rocky Point Road, located between 650 Rocky Point Road and 1867 Lupine Drive with conditions recommended by staff and that the Decision be set out in the appropriate Council Decision format. In response to questions from Council, Mr. Ryan indicated the suggestion for a 10-foot easement would have created a breezeway between the two properties and fences. He stated that trail users usually use the Lupine Drive entrance to trails for safer access. Mr. Ryan added that trail users do not typically use the trail access located near the property, as it leads to very steep terrain. Mr. Johnston’s motion was voted upon at this time. Upon roll call, those voting in favor were Johnston, Cooper, Brown, Moore and Nye. Mr. Orr voted in opposition to the motion. The motion passed. AGENDA ITEM NO. 7: This time was set aside for the Council to receive comments from PUBLIC HEARING the public regarding the 2015 Fiscal Year 5307 Grant application; -FISCAL YEAR 2015 authorize the Mayor and City attorney to PIN the 2015 Fiscal Year TRANSIT 5307 GRANT 5307 Grant Certification; and authorize the Public Transit Director, APPLICATION subject to Legal Department review, to PIN the application and execution modification to the grant as required. Mayor Blad opened the public hearing. Dave Hunt, Pocatello Transit Director, stated the grant application provides annual operating funds for all Transit Department related services. Mayor Blad announced no written correspondence had been received. Niki Taysom, 4604 Burley Drive, Chubbuck, spoke in opposition to the proposed grant application. She feels the Transit Department should not ask for money from the federal government to provide these services. Ms. Taysom suggested private companies provide transportation instead. There being no further public comments, Mayor Blad closed the public hearing. A motion was made by Mr. Brown, seconded by Mr. Moore, to authorize the Mayor and City attorney to PIN the 2015 Fiscal Year 5307 Grant Certification, and authorize the Public Transit Director, subject to legal Department review, to PIN the application and execution modification to the grant as required. Upon roll call, those voting in favor were Brown, Moore, Johnston and Nye. Cooper and Orr voted in opposition to the motion. The motion passed. AGENDA ITEM NO. 8: Council was asked to accept the recommendations of Pocatello DECLARATION OF Regional Transit staff and declare 3 cars, 1 pick-up, 1 van, and 10 SURPLUS PROPERTY buses as surplus. The vehicles have exceeded their useful life for the –TRANSIT department. If approved, staff would like to dispose of the vehicles by following Federal Transportation Authority’s process for the salvage or auction of Transit vehicles and authorize the Mayor’s signature on related documents, subject to Legal Department review. REGULAR CITY COUNCIL MEETING 4 JANUARY 8, 2015 A motion was made by Mr. Moore, seconded by Mrs. Nye, to declare 3 cars, 1 pick-up, 1 van, and 10 buses as surplus and dispose of the vehicles by following Federal Transportation Authority’s process for the salvage or auction of Transit vehicles and authorize the Mayor’s signature on related documents, subject to Legal Department review. Upon roll call, those voting in favor were Moore, Nye, Brown, Cooper, Johnston and Orr. AGENDA ITEM NO. 9: Council was asked to approve amendments to the 2011-2015 CONCESSIONAIRE Concessionaire Agreement with Fore Golf, Inc., subject to Legal AGREEMENT Department review. The amendments incorporate changes to AMENDMENTS-FORE Section 11 and, specifically, the metered usage of Cree Well to GOLF, INC. irrigate Riverside Golf Course. The amendments will be effective once signed and continue through the term of the current agreement ending December 31, 2015. Mayor Blad clarified that the amendments would only apply to the current contract with Fore Golf, Inc., as Cree Well usage was only metered for a portion of the contract time. A motion was made by Mr. Moore, seconded by Mrs. Nye, to approve amendments to the 2011-2015 Concessionaire Agreement with Fore Golf, Inc., subject to Legal Department review, incorporating changes to Section 11 and, specifically, the metered usage of Cree Well to irrigate Riverside Golf Course and that the amendments will be effective once signed and continue through the term of the current agreement ending December 31, 2015. Upon roll call, those voting in favor were Moore, Nye, Brown, Cooper, Johnston and Orr. AGENDA ITEM NO. 10: Council was asked to consider the recommendation of staff SOLE SOURCE regarding the sole source procurement of Water Pollution Control PROCUREMENT/ Facility (WPCF) Phase One fine screen equipment. CONTRACT-WPCF PHASE ONE BID a) Accept the bid received from Kusters Zima Corporation (Water Division) in the amount of $323,330.00 and, if the bid is accepted; CONTRACT b) Authorize the execution of a contract between the City of Pocatello and Kusters Zima Corporation in the amount of $323,330.00 for the purchase of fine screen equipment and other documents related to the purchase, subject to Legal Department review. WPCF staff recommends using the sole source purchase due to retrofitting this equipment into an existing structure and flow channel. Funds are available in the Fiscal Year 2015 WPCF budget and are included in the recently approved Judicial Confirmation determination. A motion was made by Mrs. Nye, seconded by Mr. Brown, to accept the bid received from Kusters Zima Corporation (Water Division) in the amount of $323,330.00 and authorize the execution of a contract between the City of Pocatello and Kusters Zima Corporation in the amount of $323,330.00 for the purchase of fine screen equipment and other documents related to the purchase, subject to Legal Department review. Upon roll call, those voting in favor were Nye, Brown, Cooper, Johnston, Moore and Orr. REGULAR CITY COUNCIL MEETING 5 JANUARY 8, 2015 AGENDA ITEM NO. 11: Council was asked to consider the recommendations of staff WPCF BID-WASHER / regarding the WPCF Phase 1 Washer/Compactor equipment. COMPACTOR EQUIPMENT BID a) Accept the bid received from Kusters Zima Corporation (Water Division) in the amount of $169,931.00 and, if the bid is accepted; CONTRACT b) Authorize the execution of a contract between the City of Pocatello and Kusters Zima Corporation in the amount of $169,931.00 for washer/compactor equipment, subject to Legal Department review. Kusters Zima Corporation was the only responsive bidder for this equipment. Funds are available in the Fiscal Year 2015 WPCF budget and are included in the recently approved Judicial Confirmation determination. A motion was made by Mr. Moore, seconded by Mrs. Nye, to accept the bid received from Kusters Zima Corporation (Water Division) in the amount of $169,931.00 and authorize the execution of a contract between the City of Pocatello and Kusters Zima Corporation in the amount of $169,931.00 for washer/compactor equipment, subject to Legal Department review. Upon roll call, those voting in favor were Moore, Nye, Brown, Cooper, Johnston and Orr. AGENDA ITEM NO. 12: Council was asked to consider the recommendations of staff to WPCF PHASE ONE approve an Agreement, and related documents pertinent to the bid PROJECT-AGREEMENTapproved by Council on November 20, 2014 in the amount of FOR UV EQUIPMENT $519,000.00 from Ozonia North America, LLC and authorize the Mayor’s signature, subject to Legal Department review. Funds are available in the Fiscal Year 2015 WPCF budget and are included in the recently approved Judicial Confirmation determination. A motion was made by Mr. Moore, seconded by Mrs. Nye, to approve an Agreement, and related documents pertinent to the bid approved by Council on November 20, 2014 in the amount of $519,000.00 from Ozonia North America, LLC and authorize the Mayor’s signature, subject to Legal Department review. Upon roll call, those voting in favor were Moore, Nye, Brown, Cooper, Johnston and Orr. AGENDA ITEM NO. 13: Council was asked to accept the recommendations of staff and WPCF BID-COMBINATION award the bid for one (1) 2015 Vactor dual engine combination RODDER/VACUUM rodder/vacuum truck to MetroQuip, Inc. in the amount of TRUCK $425,425.00. Funds are available in the Fiscal Year 2015 WPCF budget. A motion was made by Mr. Moore, seconded by Mr. Cooper, to accept the recommendations of staff and award the bid for one (1) 2015 Vactor dual engine combination rodder/vacuum truck to MetroQuip, Inc. in the amount of $425,425.00. Upon roll call, those voting in favor were Moore, Cooper, Brown, Johnston, Nye and Orr. AGENDA ITEM NO. 14: Niki Taysom, 4604 Burley Drive, Chubbuck, shared her concerns REGULAR CITY COUNCIL MEETING 6 JANUARY 8, 2015 DISCUSSION ITEMS regarding foreign travelers and youth traveling outside the United States. She stated she has many concerns regarding families and children. Mayor Blad recognized Boy Scouts from Troop 359 in attendance at the meeting. AGENDA ITEM NO. 15: This time was set aside for the annual State of the City Report. STATE OF THE CITY A taped report from Mayor Blad highlighting special projects REPORT over the past year was viewed. Mayor Blad added that 2014 was a great year and City departments have accomplished many worthwhile projects. He thanked City staff and the City Council for working hard on projects and stated he is looking forward to the developments and improvements which will take place in 2015. There being no further business, Mayor Blad adjourned the meeting at 6:59 p.m. APPROVED BY: BRIAN C. BLAD, MAYOR ATTEST: RUTH E. WHITWORTH, CMC, CITY CLERK PREPARED BY: KONNI R. KENDELL, DEPUTY CLERK