City Council / Housing Authority

City of Pomona 505 SOUTH GAREY AVENUE, Pomona, CA 91766 Regular Meeting Agenda Monday, December 5, 2016 6:45 PM Council Chambers City Council Mayor Tim Sandoval Council Member Rubio R. Gonzalez Council Member Adriana Robledo Council Member Cristina Carrizosa Council Member Elizabeth Ontiveros-Cole Council Member Ginna E. Escobar Council Member Robert S. Torres City Council Regular Meeting Agenda December 5, 2016 5:30 P.M. CLOSED SESSIONS Held in the City Council Conference Room adjacent to the Council Chambers on the south side of the building. Public Comment: Any member of the public wishing to address the City Council on any item listed on the closed session agenda will have an opportunity to present testimony to the City Council prior to the City Council convening into closed session. Comments from the public will be limited to three (3) minutes. No member of the public will be allowed to be present once the City Council convenes into closed session. A. CONFERENCE WITH LEGAL COUNSEL - PENDING LITIGATION (Pursuant to Government Code Section 54956.9 (d)(1)) Jason Abboud v. City of Pomona, et al. B. CONFERENCE WITH LABOR NEGOTIATORS (Pursuant to Government Code Section 54957.6) Part Time Unrepresented Employees Unrepresented Group A and B Employees Unrepresented Mid-Management Group C-2 Employees Pomona City Employees’ Association, a Chapter of Teamsters Local 1932 Pomona Mid-Management Confidential Employees Association (PMMCEA) Pomona Police Officers Association (PPOA) Pomona Police Managers Association (PPMA) Labor Negotiators: Linda Lowry and Linda Matthews 6:45 P.M. CALL TO ORDER ROLL CALL POSTING OF COLORS Ganesha High School JROTC PLEDGE OF ALLEGIANCE PRESENTATIONS A. Tree Lighting Ceremony B. Present a Certificate of Appreciation to Mr. Peter Uy of Braun Linen Service for the donation of bath towels, hand towels, blankets and bed pads to local service agencies MAYOR/COUNCILMEMBER COMMUNICATIONS Reports on conferences, seminars, and regional meetings attended by Mayor and City Council and City of Pomona Page 2 Printed on 1/4/2017 City Council Regular Meeting Agenda December 5, 2016 announcements of upcoming events. CITY MANAGER COMMUNICATIONS Reports from the City Manager. PUBLIC PARTICIPATION Public Participation – At this time, the public is invited to address the Council concerning any items not on the agenda. In order to address the City Council, each individual must fill out a speaker card, which is available in the lobby of the Council Chambers. Speaker cards must be completed and turned in to the City Clerk at this time. Only those speaker cards turned in to the City Clerk will be allowed to address the City Council. No late cards will be accepted. Each person should state their name and will be allowed to speak once for three minutes. All speakers and persons in the audience must adhere to the City Council Rules of Procedure and Decorum. CONSENT CALENDAR All matters under the Consent Calendar may be enacted by a single motion without separate discussion. If discussion or a separate vote on any item is desired by a Councilmember, that item may be removed from the Consent Calendar and considered separately. All consent items pulled for discussion will be limited to five minutes. If they are not enacted upon within five minutes, the Mayor will move that Consent Item to the end of the Agenda, after consideration of the public hearings. Any motion relating to an ordinance or a resolution shall also waive the reading of the ordinance or resolution and include its introduction or adoption as appropriate. 1. Adopt a Resolution amending the Fiscal Year 2016-17 Capital Improvement Program (CIP) Budget by adding $271,000 of Water Fund Balance to the “Water Facilities and Security Upgrades” Project No. 595-8125-XXXXX-95069 and award a Construction Contract to Alcorn Fence Company in the amount of $246,658 RESOLUTION NO. 2016 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POMONA, CALIFORNIA, AMENDING THE FISCAL YEAR 2016-17 WATER OPERATING BUDGETS AND FISCAL YEAR 2016-17 CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET BY APPROPRIATING $271,000 OF AVAILABLE WATER FUND BALANCE TO “WATER FACILITIES AND SECURITY UPGRADES” PROJECT NO. 595-8125-XXXXX-95069 Attachments: Award Construction Contract to Alcorn Fence Co for Water Facilities and Security Upgrades.pdf Attachment 1 - Resolution.pdf Attachment 2 - Wrought Iron Fence - 1577 W. 2nd St..pdf Attachment 3 - Wrought Iron Fence - 503 E. Arrow Hwy..pdf 2. Adopt a Resolution approving an Exclusive Negotiation Agreement (ENA) between the City of Pomona and M & A Gabaee, a California Limited Partnership, pertaining to Vehicle Parking District Lot 5 (Council District 1) RESOLUTION NO. 2016 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POMONA, CALIFORNIA, APPROVING AN EXCLUSIVE NEGOTIATING AGREEMENT WITH M & A GABAEE, City of Pomona Page 3 Printed on 1/4/2017 City Council Regular Meeting Agenda December 5, 2016 A CALIFORNIA LIMITED PARTNERSHIP, CONCERNING THE PROPERTY COMMONLY KNOWN AS VEHICLE PARKING DISTRICT LOT 5 Attachments: Resolution approving Exclusive Negotiating Agreement - M&A Gabaee.pdf ENA M&A Gabaee.pdf Attachment 2 -.pdf 121916 ENA Gabee final.pdf 3. Adopt, at second reading, Ordinance No. 4230 approving Change of Zone (ZONE 3458-2015) to rezone four parcels with a combined area of approximately 18,190 square feet (0.41 acre) from an existing M-1 (Light Industrial District) Zone to an R-2 (Low Density Multi-family Residential District) Zone on property located at 233 North Reservoir Street ORDINANCE NO. 4230 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF POMONA, CALIFORNIA, APPROVING A CHANGE OF ZONE (ZONE 3458-2015) TO REZONE FOUR PARCELS WITH A M-1 (LIGHT INDUSTRIAL DISTRICT) ZONING DESIGNATION TO R-2 (LOW DENSITY MULTIPLE FAMILY) ON PROPERTY LOCATED AT 233 N. RESERVOIR STREET (APN 8326-004-901, 902, 903 & 904) Attachments: Second reading and adoption of Ordinance approving Zone Chagne 3458-2015.pdf Attachment A - Draft City Council Ordinance for Change of Zone (ZONE 3458-2015) Attachment B - Vicinity Map & Aerial Photograph Attachment C - PC Public Hearing Report Attachment D - Excerpt from the September 28, 2016 Unofficial Planning Commission Minutes 4. Adopt a Resolution approving Parcel Map PM 73092 for the property located at 969 Price Street, Pomona, CA (Council District 4) RESOLUTION NO. 2016- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POMONA, CALIFORNIA, APPROVING PARCEL MAP PM 73092 FOR THE PROPERTY LOCATED AT 969 PRICE STREET Attachments: Parcel Map PM 73092.pdf Attachment 1 - Resolution - PM 73092.pdf Attachment 1 - EXHIBIT A Attachment 2_PC RES. 15-051_CUP Attachment 3_PC RES. 15-045_TPM Attachment 4_Vicinity Map Attachment 5_Aerial Map 5. Adopt a Resolution authorizing the implementation of the City of Pomona’s 2016 Strategic Plan on Homelessness - “A Way Home: Community Solutions for Pomona’s City of Pomona Page 4 Printed on 1/4/2017 City Council Regular Meeting Agenda December 5, 2016 Homeless” RESOLUTION NO. 2016- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POMONA, CALIFORNIA, AUTHORIZING THE IMPLEMENTATION OF THE CITY OF POMONA’S 2016 STRATEGIC PLAN ON HOMELESSNESS - “ A WAY HOME: COMMUNITY SOLUTIONS FOR POMONA’S HOMELESS” Attachments: Report - Implementation of Pomona's 2016 Strategic Plan on Homelessness.pdf Attachment 1 - Resolution to Adopt Homeless Strategic Plan A Way Home - Community Solutions for Pomona's Homeless.pdf 6. Adopt a Resolution in support of the City’s Muslim Community RESOLUTION NO. 2016- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POMONA, CALIFORNIA, IN SUPPORT OF THE CITY’S MUSLIM COMMUNITY 7. Adopt a Resolution denouncing tactics used to intimidate residents who are immigrants, people of color, Muslims, LGBTQ people, and people with disabilities and reaffirming the City’s commitment to diversity and to safeguarding the civil rights, safety, and dignity of all our residents RESOLUTION NO. 2016- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POMONA, CALIFORNIA, DENOUNCING TACTICS USED TO INTIMIDATE POMONA RESIDENTS WHO ARE IMMIGRANTS, PEOPLE OF COLOR, MUSLIMS, LGBTQ PEOPLE, AND PEOPLE WITH DISABILITIES AND REAFFIRMING THE CITY’S COMMITMENT TO DIVERSITY AND TO SAFEGUARDING THE CIVIL RIGHTS, SAFETY, AND DIGNITY OF ALL OUR RESIDENTS 8. Adopt Resolutions amending the Personnel Rules and Regulations for Group A and B Employees and adjusting Authorized Staffing Levels in the Fiscal Year 2016-17 Operating Budget, amending the Fiscal Year 2016-17 Memorandum of Understanding (MOU) with the Pomona Mid-Management/Confidential Employees’ Association (PMMCEA), and amending the Citywide Salary Schedule related to reorganization in the Public Works Department RESOLUTION NO. 2016- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POMONA, CALIFORNIA, AMENDING THE PERSONNEL RULES AND REGULATIONS FOR EXECUTIVE MANAGEMENT GROUP A AND B EMPLOYEES AND AMENDING THE AUTHORIZED STAFFING LEVELS IN THE PUBLIC WORKS DEPARTMENT FOR THE FISCAL YEAR 2016-17 OPERATING BUDGET BY THE ACTIONS LISTED HEREIN City of Pomona Page 5 Printed on 1/4/2017 City Council Regular Meeting Agenda December 5, 2016 RESOLUTION NO. 2016- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POMONA, CALIFORNIA, AMENDING APPENDIX B OF THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF POMONA AND THE POMONA MID-MANAGEMENT/CONFIDENTIAL EMPLOYEES’ ASSOCIATION BY THE ACTIONS LISTED HEREIN RESOLUTION NO. 2016- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POMONA, CALIFORNIA, APPROVING AMENDMENTS TO THE CITY OF POMONA’S SALARY SCHEDULE TO MEET THE CALIFORNIA CODE OF REGULATIONS (CCR) TITLE 2, SECTIONS 570.5 AND 571 9. Approve a three percent (3%) pay for performance increase within the existing salary range for the City Clerk Attachments: Item 09 - City Clerk Pay For Performance.pdf 10. Adopt a Resolution amending the Fiscal Year 2016-17 Capital Improvement Program (CIP) Budget by creating a new CIP Program, “Street Improvements - District 5,” Project No. 428-2590-XXXXX-71045, and reappropriating various Bond Funds in the amount of $1,769,060 RESOLUTION NO. 2016 - A RESOLUTION AMENDING THE FY 2016-17 CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET BY CREATING A NEW CIP PROJECT, “STREET IMPROVEMENTS - DISTRICT 5,” PROJECT NO. 428-2590-XXXXX-71045, AND REAPPROPRIATING VARIOUS BOND FUNDS FROM “EXCESS RDA BOND PROCEEDS ALLOCATION,” PROJECT NO. 428-2590-XXXXX-71041, IN THE AMOUNT OF $1,769,060 Attachments: Attach 1- Reso.docx cr12-05.05a.doc Attach 2 - MAP.doc Attach 2 - Map of D5 Streets.pdf Item 10 - Attachment 2 - Revised.pdf 11. Review the revisions to the City Council Expense and Reimbursement Policy and adopt Resolutions approving the updated Policy in accordance with AB1234 and approving amended Conflict of Interest Codes for the City of Pomona, Pomona Housing Authority, and Successor Agency to the Former Redevelopment Agency RESOLUTION NO. 2016- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POMONA, CALIFORNIA, APPROVING THE UPDATED CITY COUNCIL EXPENSE AND REIMBURSEMENT City of Pomona Page 6 Printed on 1/4/2017 City Council Regular Meeting Agenda December 5, 2016 POLICY, PURSUANT TO AB 1234 RESOLUTION NO. 2016- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POMONA, CALIFORNIA, APPROVING AND ADOPTING AN AMENDED CONFLICT OF INTEREST CODE APPLICABLE TO THE MEMBERS OF THE CITY COUNCIL AND SPECIFIED AND DESIGNATED OFFICERS AND EMPLOYEES RESOLUTION NO. 2016- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POMONA, CALIFORNIA, APPROVING AND ADOPTING AN AMENDED CONFLICT OF INTEREST CODE APPLICABLE TO THE MEMBERS OF THE GOVERNING BOARD OF THE POMONA HOUSING AUTHORITY AND DESIGNATED CITY EMPLOYEES BY INCORPORATING CALIFORNIA CODE OF REGULATIONS SECTION 18730 - THE STANDARDIZED CONFLICT OF INTEREST CODE RESOLUTION NO. 2016- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POMONA, CALIFORNIA, APPROVING AND ADOPTING AN AMENDED CONFLICT OF INTEREST CODE APPLICABLE TO THE SPECIFIED AND DESIGNATED OFFICERS AND EMPLOYEES OF THE SUCCESSOR AGENCY OF THE FORMER REDEVELOPMENT AGENCY Attachments: 2016 COI Code AB 1234 Policy Update FINAL.doc Revised Expense Policy Amendment Reso.doc Exhibit A - Revised Expense and Reimbursement Policy.doc Exhibit 1 - Expense Reimbursement Forms.pdf City Conflict of Interest 2016 Resolution.doc Housing Authority - 2016 Conflict of Interest Code 2016.doc Successor Agency - 2016 Conflict of Interest.doc Attachment 5 - Cal Code Regs Section 18730 - Standard COI provisions.pdf DISCUSSION CALENDAR 12. Approve a Finding of Public Benefit to the Community at Large for Recommended Expenditures and receive and file a recap of final funding amounts for previously approved projects/activities: CURRENT REQUESTS: Amount to be determined to Downtown Pomona Owners’ Association in support of their Annual Pomona Christmas Parade - Requested amount: $1,400.00 Amount to be determined to the City of Pomona Cultural Arts Commission in support of their 10th Annual Chalk Art Festival - Requested amount: $2,732.00 City of Pomona Page 7 Printed on 1/4/2017 City Council Regular Meeting Agenda December 5, 2016 Amount to be determined to Washington Park Community Center in support of their Holiday Festivities for senior citizens - Requested amount: TBD Amount to be determined to La Casita Teen Center to help purchase new computers- Requested amount: TBD Amount to be determined to the Self Care Lab Boxing and Fitness Club in support of programming - Requested amount: TBD Amount to be determined to St. Joseph’s Catholic Church in support of their Christmas Celebration - Requested amount: TBD Attachments: Finding of Public Benefit.pdf Attachment 1.pdf 13. Review the Policy for Naming of the Park and Recreation Facilities, approve the name “Phillips Paw Park” for the Phillips Ranch Dog Park, and select one of two names, as submitted by the community and voted on by the Parks and Recreation Commission, for the Angela Chanslor Pocket Park Attachments: Park Naming for Angela Chanslor Pocket Park and Phillips Ranch Dog Park.pdf Attachment 1 - Policy for Naming of Park and Recreation Facilities.pdf 14. Select one of the following options: adopt a Resolution authorizing the issuance of taxable refunding bonds, approving form of Official Statement and other documents, and making certain determinations relating thereto or do not engage in the bond refunding at this time RESOLUTION NO. 2016- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POMONA, CALIFORNIA, AUTHORIZING THE ISSUANCE OF SERIES 2016 BE BONDS TO REFUND CERTAIN OUTSTANDING PENSION OBLIGATION BONDS OF THE CITY, APPROVING THE FORM OF AND AUTHORIZING THE EXECUTION AND DELIVERY OF A TRUST AGREEMENT, AND OTHER MATTERS RELATING THERETO Attachments: Staff Report - Pomona Pension Bond Staff Report 11292016 (2).docx Attachment 1) Resolution.DOC Attachment 2) Premilinary Official Statement - Series BE.DOCX Attachment 3) Trust Agreement - City of Pomona POBs 2016.DOCX Attachment 4) Bond Purchase Agreement.doc Attachment 5) Projected Debt Service Schedules Item 14 - Issuance of taxable refunding bonds.pdf 15. Discuss whether to adopt a Resolution appropriating General Fund Reserves in the amount of $65,000 to Fund $40,000 for additional library supplies/materials as requested at the Fiscal Year 2016-17 Budget Adoption Hearing and $25,000 for the Pomona Economic Opportunity Center (PEOC) Women’s Center or to delay action on this item and provide staff direction regarding these potential expenditures subsequent to receipt and discussion of the previously scheduled First Quarter Budget Review and City of Pomona Page 8 Printed on 1/4/2017 City Council Regular Meeting Agenda December 5, 2016 Financial Update RESOLUTION NO. 2016- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF POMONA, CALIFORNIA, AMENDING THE FISCAL YEAR 2016-17 GENERAL FUND OPERATING BUDGET Attachments: $65K resolution fy16-17 Gf budget.doc MATTERS INITIATED BY CITY COUNCILMEMBERS Items for future City Council consideration as requested by Mayor or Members of the City Council ADJOURNMENT CERTIFICATION OF POSTING AGENDA I, Eva M. Buice, MMC, City Clerk, for the City of Pomona, hereby certify that the agenda for the December 5, 2016 meeting of the City Council was posted in City Hall, near the door of the City Council Chambers and City Council Conference Room, and on the City’s website www.ci.pomona.ca.us on November 30, 2016. I declare under the penalty of perjury that the foregoing is true and correct. ____________________ City Clerk City of Pomona Page 9 Printed on 1/4/2017