Board of Works and Public Safety

BOARD OF PUBLIC WORKS & SAFETY Regular Meeting March 14, 2023 10:30 AM Pledge of Allegiance. The meeting was called to order by Mayor Lynch at 10:30 A.M. Members Present: Mayor Lynch, Joetta Collins, Jamie Lewis, Stephanie Young-Johnson, and Scott Williams. Also, present was Michelle Walbright and Attorney Dan Whitten. MINUTES OF THE PREVIOUS MEETING: Member Williams made a motion to approve the February 28th minutes after correcting the date of the meeting to read February 28, 2023; Member Lewis seconded the motion. Mayor Lynch requested input from the board. Motion passed. 5 yes – 0 nays UNFINISHED BUSINESS: There was no unfinished business. NEW BUSINESS: Special Event Request- Tempo Run Timing, 05/21/23. Member Lewis made a motion to suspend, as there was no representative present; Member Young-Johnson seconded the motion. Mayor Lynch requested input from the board. Motion Passed. 5 yes – 0 nays MS Warrior Dash, 06/03/23 Member Lewis made a motion to approve the event; Member Collins seconded the motion. Mayor Lynch requested input from the board. Motion Passed 5 yes – 0 nays Award Appraisal Services Contract for right of Way Purchase at Airport and Lute Road: Member Lewis made a motion to approve Evaluation Services for $1200.00 and Kovashevich Inc. for $2000.00. Member Williams seconded the motion. Mayor Lynch requested input from the board. Motion passed. 5 yes – 0 nays Award quotes to purchase and install left turning lights on Lute and Willowcreek: Member Williams made a motion to take Hawk Enterprise Inc bid under advisement pending Attorney and Department review; Member Young-Johnson seconded the motion. Mayor Lynch requested input from the board. Motion passed. 5 yes - -0 nay Permission to seek quotes for sidewalk replacement at intersection of Parkside and Brookline: Member to Young-Johnson made a motion to approve; Member Lewis seconded. Mayor Lynch requested input from the board. Motion passed. 5 yes- 0 nay Approval/Acceptance of Deer Creek Estates Lift Station Performance and Maintenance Bond: Member Lewis made a motion to approve Lift Station Bond; Member Williams seconded. Mayor Lynch requested input from the board Motion Passed 5 yes- 0 nay Member Lewis made a motion to approve the Maintenance Bond: Member Williams seconded. Mayor Lynch requested input from the board Motion Passed 5 yes- 0 nay Elevator Maintenance Contract: Member Williams made a motion to table; Member Young-Johnson seconded. Mayor Lynch requested input from the board Motion Passed 5 yes- 0 nay BULK ITEM APPEALS: There were no Bulk Item Appeals CLAIMS Member Williams made a motion to approve the claims in the amount of $313989.62; Member Lewis seconded the motion. Mayor Lynch requested input from the board. Motion passed. 5 yes – 0 nays MAJOR ILLNESS: Member Williams made a motion to approve four (4) MI Claims; Member Lewis seconded the motion. Mayor Lynch requested input from the Board. Motion passed. 5 yes – 0 nays OTHER BUSINESS: Randy Reeder requested permission to enter Statewide bidding process for salt for the 2023/2024 winter season Member Williams made a motion to approve; Member Lewis seconded the motion. Mayor Lynch requested input from the board. Motion passed. 5 yes – 0 nays Chief Candiano requested approval on the Memorandum of Understanding between Portage Township Schools and the Portage Police Department. Member Williams made a motion to approve; Member Lewis seconded the motion. Mayor Lynch requested input from the board. Motion passed. ADJOURNMENT Mayor Lynch entertained a motion to adjourn. Member Young-Johnson made a motion to adjourn; Member Lewis seconded the motion. Mayor Lynch requested input from the board. Motion passed. 5 yes – 0 nays The meeting was adjourned at 11:01 A.M. ATTEST: ________________________________ ________________________________ Nina Rivas Sue Lynch Clerk-Treasurer Mayor