Park & Recreation Board

Minutes of the Regular Monthly Meeting BOARD OF PARKS AND RECREATION City of Portage, IN September 16th, 2019 5:30 PM Woodland Park Community Center A. Call to Order and Roll Call The regular scheduled monthly board meeting of the Board of Parks and Recreation of the City of Portage, Indiana was called to order by Board President Veach at 5:30PM at the Woodland Park Community Center. Board members Veach, Maletta, Ciesielski, Warchus and Lee were present. Supt Orsburn, Assistant Superintendent Wilkie, Stacy Govea, Carley Bartolini were in attendance. Park Board attorney Molina was present. B. Minutes - The Board proceeded to review the minutes of the Regular Board meeting of the Park Board meeting of August 19th, 2019. Member Ciesielski made a motion to accept the minutes, second was made by Member Warchus. There being no further discussion, the motion carried unanimously by roll call. C. Financial Report – Board reviewed the Appropriation report for August 2019. Member Ciesielski made a motion to approve of the reports with a second from Member Maletta. There being no further discussion, motion passed unanimously through roll call. D. Vouchers - The Board proceeded to review the vouchers as listed on the official Register of Accounts Payable Vouchers for August 2019. Member Maletta moved for the Board to approve and pay the said vouchers, as listed, written, and submitted. The second was by Member Warchus. There being no further discussion, the motion carried unanimously by roll call. E. Contracts – Supt. Orsburn presented the rental register of contracts for August/September 2019. Member Maletta made a motion to approve the contracts as submitted with a second from Member Warchus. Motion passed unanimously through roll call. Supt. Orsburn presented the personnel services register of contracts for August/September 2019. Member Ciesielski made a motion to approve the contracts as submitted with a second from Member Maletta. Motion passed unanimously through roll call. F. Fees and Charges – Dodgeball League fee of $150.00 per team. Member Maletta made a motion to approve the dodgeball team fee. With a second from Member Ciesielski, members discussed the costs of the program, motion passed unanimously through roll call. Lakefront Open Air Pavilion Fee schedule update – Supt Orsburn presented rental rates for weekdays and nonprofits. Members discussed the possibility of an ice skating rink and requested Supt Orsburn to forward information about the facility. Member Warchus made a motion to approve the fee additions with a second from Member Lee. There being no further discussion motion passed unanimously through roll call. G. Committee Reports – NONE H. Public Presentation and Correspondence – Brian Mosely presented a certificate of appreciation to the Board as a thank you for waiving the rental fee for the fundraiser for Colin’s Chance to Conquer event. 1 I. Unfinished Business – None. J. New Business a. Award of contract for Imagination Glen fence replacement project – Supt Orsburn presented the three quotes received for the new fence at Imagination Glen. SDi of Portage, IN submitted the lowest quote for $106,879.00. Member Maletta made a motion to reject all of the fence bids with a second from Member Ciesielski. There being no further discussion motion passed unanimously through roll call. K. Department Staff Remarks – Supt. Orsburn provided an update. Assistant Superintendent Wilkie provided an update. L. Any other matters and Public Comments – NONE M. Next Meeting: Monday, October 21st, 2019 at 5:30pm N. Adjournment There being no further items of business, meeting adjourned at 6:20PM. Member Ciesielski made a motion with a second from Member Maletta, motion passed unanimously through roll call. Respectfully submitted, Jenny Orsburn, Superintendent Approval and Attest: __________________________ Date _____________ Jeff Veach, President __________________________ Date _____________ Carla Warchus, Secretary 2