Park & Recreation Board

Minutes of the Regular Monthly Meeting BOARD OF PARKS AND RECREATION City of Portage, IN October 19th, 2020 5:30 PM Woodland Park Community Center A&B. Call to Order and Roll Call The regular scheduled monthly board meeting of the Board of Parks and Recreation of the City of Portage, Indiana, was called to order by Board President Ciesielski at 5:40PM at the Woodland Park Community Center. Board members Ciesielski, Maletta, Warchus, Lee and Hill were present. Superintendent Wilkie, City Council liaison Gina Giese-Hurst (virtually), and Attorney Mindel were also present. C. Minutes - The Board proceeded to review the minutes of the Regular Park Board meeting of September 22nd, 2020. Member Maletta made a motion to accept the minutes as written and submitted. A second was made by Member Warchus. There being no further discussion, the motion carried unanimously by roll call. D. Financial Report - The Board proceeded to review the financial report for September 2020. Member Hill made a motion to approve the report, with a second from Member Maletta. There being no further discussion, the motion carried unanimously by roll call. E. Vouchers - The Board proceeded to review the vouchers as listed on the official Register of Accounts Payable Vouchers for September 2020. Member Maletta moved for the Board to approve and pay the said vouchers, as listed, written, and submitted. The second was made by Member Lee. There being no further discussion, the motion carried unanimously by roll call. F. Contracts - a. Rental Contracts: Superintendent Wilkie presented the rental register of contracts for September/October 2020. Member Hill made a motion to approve the contracts as submitted with a second from Member Warchus. Motion passed unanimously through roll call. b. Personal Service Contracts: Superintendent Wilkie presented the personal service contracts for September/October 2020. Member Maletta made a motion to approve the contract as submitted with a second from Member Hill. Motion passed unanimously through roll call. G. Fees and Charges – None. H. Committee Reports – None. I. Public Presentation and Correspondence – a. James Kimmel from the National Softball Association: Mr. Kimmel wanted to thank the Portage Parks Staff for a great year working together. He thanked the field crew for their hard-work during this year’s NSA World Series. He also thanked Superintendent Wilkie for the relationship we have made between NSA and the Portage Parks Department. He stated that he plans to bring more tournaments to Portage. b. Margaret Schmidt, Girls Scouts Gold Award Project update: Margaret is away at school so her mother, Joan, presented an update presentation on the butterfly garden project at Countryside park. Joan thanked Superintendent Wilkie and the Board for allowing this project and for the assistance that was 1 needed to complete the project. The board commended Margaret on what a fantastic job she has done on the project and asked that she update us when she officially received her Gold award. J. Unfinished Business – None. K. New Business – None. L. Department Staff Remarks – Superintendent Wilkie provided an update. M. Any other matters and Public Comments – None. N. Next Meeting: Tuesday, November 17th, at 5:30 p.m. O. Adjournment There being no further items of business, meeting adjourned at 6:30 pm. Member Warchus made a motion with a second from Member Lee. Motion passed unanimously through roll call. Respectfully submitted, Lori Wilkie, Superintendent Approval and Attest: __________________________ Date _____________ Paul Ciesielski, President __________________________ Date _____________ Carla Warchus, Secretary 2