City Council

November 3, 2020 Election Day (Reminder Governor's change re COVID-19) David Allen, Mayor Kendric Jones, Council Member Position 3 Brian Rowland, Council Member Position 1 Wendy Williams, Council Member Position 4 Jonathon Randle, Council Member Position 2 Xante’ Wallace, Council Member Position 5 CITY OF PRAIRIE VIEW www.prairieviewtexas.gov In accordance with order of the Office of the Governor issued March 16, 2020, the City Council of the City of Prairie View. Texas will conduct a telephonic meeting in order to advance the public health goal of limiting face-to-face meetings (also called “social distancing”) to slow the spread of the Coronavirus (COVID-19). This City Council Meeting will be held on Monday, May 11, 2020 at 6:00 p.m. The public may participate in this meeting by dialing in to the following toll-free number 1-877-568-4106_Access Code_719-509-141. Anyone wishing to offer public comments may do so by notifying the City Secretary at least two hours prior to the meeting at abynum@prairieviewtexas.gov. A recording of the telephonic meeting will be made and will be available to the public in accordance with the Open Meetings Act upon written request. _____________________________________________________________________________ AGENDA Call to Order Roll Call/Certification of Quorum Invocation and Pledge Public Comments: Citizens who have signed up with the City Secretary, Allison Bynum at abynum@prairieviewtexas.gov at least 2 hours before the meeting will be recognized. Comments will be limited to three (3) minutes. City Council will listen to the comments but cannot discuss or respond to the comments during the meeting. The matter may be referred to a department head, Mayor or City Council may direct that the matter be placed on the next regular City Council Agenda. Minutes 1. Discuss and take action on the approval of City Council Meeting Minutes dated April 27, 2020. Items of Community Interest 2. Community Item of Interest: Neighborly Love is Blind (CC Wallace) 3. Grant Sidewalk Project: Economic Development (Mayor Allen) 4. Mayor's Neighborly Seasoned (90+) and Homebound Meal Project, thanks to donors (Mayor Allen) 1  November 3, 2020 Election Day (Reminder Governor's change re COVID-19) 5. Grant: Houston Non-Profit (Student Meal Lunch Program in PV due to COVID-19 school out) First United Methodist Churches Kitchen (Mayor Allen) Presentations and Reports: City Council Reports Pursuant to Texas Government Code § 551.0415, City Council Members, without having provided notice, may make reports about items of community interest if no action is taken and possible action is not discussed regarding the information provided in the report. "Items of community interest" includes: (1) expressions of thanks, congratulations, or condolence; (2) information regarding holiday schedules; (3) an honorary or salutary recognition of a public official, public employee, or other citizen, except that a discussion regarding a change in the status of a person's public office or public employment is not an honorary or salutary recognition for purposes of this subdivision; (4) a reminder about an upcoming event organized or sponsored by the governing body; (5) information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the political subdivision; and (6) announcements involving an imminent threat to the public health and safety of people in the political subdivision that has arisen after the posting of the agenda. Mayor’s Report  COVID-19: Texas Mayors Call  2012 Region H Water Plan  Face Masks Giveaway  City Contractors Meeting (improving the process)  PVAMU Executive Development MBA Speaker  Texas General Land Office COVID-19 update  AVR meetings: Ms Hudspeth, Ms Johnson, Mr Bostick USW  City Ordinances NEED Updating (several since 70's per Trilogy Engineering)  COMMUNITY COVID-19 TESTING! Waller County Community Center,  106 tested, ALL Negative (Mayor Allen) Department Reports 6. Discuss February 2020 and March 2020 City of Prairie View Financials. (City Bookkeeper Johnson) 7. Report and approval of Emergency COVID-19 Funding Expenditures (Mayor Allen, Chief Lopez, Judge Alexander) 8. Discuss, consider and take action on reports from Building Official for February, March, and April. (CC Rowland) 9. Report on review of PVAMU wastewater treatment rate study (USW Regional Manager Bostick) Public Hearings None at this time Ordinances None at this time Resolutions 2  November 3, 2020 Election Day (Reminder Governor's change re COVID-19) None at this time Other Action 10. Discuss and take action to confirm Mayor Allen appointments to the African American Cultural Heritage Commission for the City of Prairie View, Texas: Frank Hawkins, Marie Herndon, Lisa Stafford, Christian Washington and Sarah Williams (Mayor Allen) 11. Discuss, consider and take action on the Finance Committee Report: CC Williams, CC Jones, Mr. Johnson and Ms. Johnson. (CC Rowland) 12. Discuss, consider and take action on the City of Prairie View Police Manual. (CC Jones) 13. Discuss and take action on payments regarding Zip Code issues. (CC Wallace) 14. Discuss, consider and take action on update from Engineer Hill on the remediation process on 711 University (Sandra Bland) Dr. with TCEQ and expenses to fund property survey. (CC Rowland, Mayor Allen) 15. Discuss, consider and take action on review of the City of Prairie View Personnel Manual (processes and procedures for employee complaints) (CC Rowland). 16. Discuss, consider and take action requesting Mayor Allen to appoint CC Wallace to Economic 4b Board. and possible action on such appointment (CC Jones) 17. Discuss and consider letter of complaint against PV Police Department (CC Jones) a. Executive Session pursuant to Texas Government Code 551.074 Personnel and 551.071 to seek advice from legal counsel. b. Action, if any, arising out of Executive Session. New Business (Future Agenda Items) • Requests by Mayor and Councilmembers that items are placed on a future City Council agenda. Adjournment I, the undersigned authority do hereby certify that the above Notice and Agenda of the Regular Meeting of the governing body of the City of Prairie View is a true and correct copy of said Notice and said Notice was posted on the City Hall front door, a place convenient and readily accessible to the general public at all times; said Notice was posted on Friday, May 8, 2020 by 5:00 p.m., and remained so posted continuously for at least 72 hours preceding the scheduled time for said meeting. The Notice and Agenda was also posted on the City’s website at http://www.prairieviewtexas.gov Dated this the day of May 8th, 2020 By: Allison Bynum Allison Bynum/City Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours before this meeting. Please contact the City Secretary's Office at (936)857-3603. 3  November 3, 2020 Election Day (Reminder Governor's change re COVID-19) The City of Prairie View City Council reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss, as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about security Devices), and 551.086 (Economic Development). 4