City Council

November 3, 2020 Election Day (Reminder Governor's change re COVID-19) David Allen, Mayor Kendric Jones, Council Member Position 3 Brian Rowland, Council Member Position 1 Wendy Williams, Council Member Position 4 Jonathon Randle, Council Member Position 2 Xante’ Wallace, Council Member Position 5 CITY OF PRAIRIE VIEW www.prairieviewtexas.gov In accordance with order of the Office of the Governor issued March 16, 2020, the City Council of the City of Prairie View. Texas will conduct a telephonic meeting in order to advance the public health goal of limiting face-to-face meetings (also called “social distancing”) to slow the spread of the Coronavirus (COVID-19). This City Council Meeting will be held on Monday, June 22, 2020 at 6:00 p.m. The public may participate in this meeting by dialing in to the following toll-free number 1-866-899-4679_Access Code_832-266-797. Anyone wishing to offer public comments or speak during a public hearing may do so by notifying the City Secretary at least two hours prior to the meeting at abynum@prairieviewtexas.gov. A recording of the telephonic meeting will be made and will be available to the public in accordance with the Open Meetings Act upon written request. _____________________________________________________________________________ AGENDA Call to Order Roll Call/Certification of Quorum Invocation and Pledge Public Comments: Citizens who have signed up with the City Secretary, Allison Bynum at abynum@prairieviewtexas.gov at least 2 hours before the meeting will be recognized. Comments will be limited to three (3) minutes. City Council will listen to the comments but cannot discuss or respond to the comments during the meeting. The matter may be referred to a department head, Mayor or City Council may direct that the matter be placed on the next regular City Council Agenda. Minutes 1. Discuss and take action on the approval of City Council Meeting Minutes dated May 11, 2020. Items of Community Interest Presentations and Reports: City Council Reports Pursuant to Texas Government Code § 551.0415, City Council Members, without having provided notice, may make reports about items of community interest if no action is taken and possible action is not discussed regarding the information provided in the report. 1  November 3, 2020 Election Day (Reminder Governor's change re COVID-19) "Items of community interest" includes: (1) expressions of thanks, congratulations, or condolence; (2) information regarding holiday schedules; (3) an honorary or salutary recognition of a public official, public employee, or other citizen, except that a discussion regarding a change in the status of a person's public office or public employment is not an honorary or salutary recognition for purposes of this subdivision; (4) a reminder about an upcoming event organized or sponsored by the governing body; (5) information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the political subdivision; and (6) announcements involving an imminent threat to the public health and safety of people in the political subdivision that has arisen after the posting of the agenda. Mayor’s Report  Black Lives Matter mural University Drive/Sandra Bland Parkway (PVAMU Students & City Residents painted; PVAMU College of Architecture prepared stencils; paint was issued; TV interviews, PVAMU interviews)  BLM Donors: PVAMU President Simmons, PVAMF Roy Perry, Panther Hill Apartments, Ms. Johnnie Walker, Tim Sharp, Mayor David Allen  Prairie View A&M University Student's, Sandra Bland Protest March  Mayor's Neighborly (90+).and Homebound Meals project (welfare checks)  Corvette Juneteenth Parade: H Town Vettes delivering meals to seniors  COVID-19 update (Brookshire Testing)  FEMA: City Hall Leaks & Mold Repairs (renting facilities)  Planning & Zoning  Checkers Restaurant & Shell Convenience Store (opens soon)  Police Department (Compliments)  Public Works Department (Compliments)  City Ordinance Violations  60 New Homes  Grocery Store (mobile)  Pharmacy  Senior Care Facility  Mayor Interview on city Economic Development  Prairie View A&M University 50 acre development project  Bicycle Rental Business  Amy & Cecil Boykin (community drive by)  Minnie & Mr. Cyrus (community drive by)  Assisted elderly residents (arrange house cleaning service, took to get meals, welfare checks)  Economic Development Corporation 4B Department Reports 2. Report and approval of Emergency COVID-19 Funding Expenditures (Mayor Allen, Chief Lopez, Judge Alexander) 3. Discuss, consider, and take action on reports from Building Official- Bureau Veritas for February, March, and April. (CC Rowland) 2  November 3, 2020 Election Day (Reminder Governor's change re COVID-19) 4. Discuss consider and take action on reports from Trilogy, USW and Bureau Veritas on Brookside Meadows Apartments, attached detention pond, streets, housing and other concerns related to life safety issues. (Mayor Allen) 5. Police Departments report on recent acquisition of military type vehicles; (CC Rowland) a. Description of the vehicle(s) and its intended use, b. Ownership of the vehicle(s), c. The authority for acquisition. d. Training Public Hearings 6. Continuation of a Public Hearing to abate nuisance(s) pursuant to Chapter 8, Offenses and Nuisances, Article 8.200 Abandoned Motor Vehicles, Sec. 8.203(c)(2) for vehicles located at 801 Pine Island, Prairie View, Texas, specifically the following: A. Receive information from city staff as to the alleged public nuisance(s); B. Hear from any interested person (having a legal or equitable interest in the vehicle or vehicle part, or the property on which it is located; C. Comments from the public if signed up in accordance with agenda rules. Ordinances None at this time Resolutions 7. A Resolution determining a public nuisance(s) at 801 Pine Island, Prairie View, Texas under Article 8.200 Abandoned Motor Vehicles and directing abatement. 8. A Resolution to object to Liendo Plantation Confederate Reenactment (Mayor Allen) 9. A Resolution of the City Council of Prairie View, Texas, Stating Policies in Relation to Use of Tear Gas, Use of Force, Chokehold Use, Use of Military Style Equipment; Use of No-Knock Warrants and Use of Facial Recognition Other Action 10. Discuss, consider, and take action to enter into debt settlement agreement with PVAMU for past due Wastewater amounts owed. Proposal includes with draft numbers showing a reduction of debt from $948,857 to $759,085, with a savings of 20% ($189,771) and a down payment of $159,085, leaving a debt balance due of $600,000, resulting in annual payments of $40,805. Documents distributed to Council (Past due Notices; Settlement Proposal by PVAMU; Amortization Schedule of debt proposed by Bookkeeper Johnson) (Mayor Allen, Mr. Johnson) a. Recommendation to set City Council Workshop to review Wastewater Rate Study; balance owed to Prairie View A&M; settlement proposal on wastewater debt; and structure of debt payments. 11. Discuss, consider, and take action on the Finance Committee Report: CC Williams, CC Jones, CC Randle, Mr. Johnson, and Ms. Johnson. (CC Rowland) 12. Discuss, consider, and take action on creating a Complaint and Whistleblower policy. (CC Rowland) 13. Discuss, consider, and take action on audit report – Erskine Payne. (CC Rowland) 3  November 3, 2020 Election Day (Reminder Governor's change re COVID-19) 14. Discuss and take action on Mayor Allen's recommendations for the Community Engagement Board. (CC Wallace) 15. Discuss Mayor Allen appointing City Councilmember to prepare a list of all grants city he has brought into the city in the last 4 years and those he is currently seeking. (Mayor Allen) 16. Discuss Mayor Allen appointing City Councilmember to prepare a list of all economic development projects he has brought into the city in the last 4 years. (Mayor Allen) 17. Discuss, consider, and take action on necessary steps to validate Inter-local Agreements; (CC Rowland) a. Jurisdictional transfers, b. Maintenance and operations, c. Current status of Inter-Local Agreement for Richards Road. 18. Discuss, consider, and take action on necessary steps to erect, or take down, and enforce stop signs or other traffic control devices, (CC Rowland) a. Consider current status of stop signs on Richards Road and in Alta Vista neighborhood and any other City streets in the City of Prairie View. 19. Discuss, consider, and take action on Prairie View Police Department Organizational Chart. (CC Rowland) 20. Discuss, consider, and take action regarding a pre-development feasibility study for Echols Street development with George Johnson Development Inc. in an amount not to exceed $7,000. (CC Rowland) 21. Discuss the next time there will be City Council Meeting in-person (CC Jones) 22. Discuss and take action on appointing a council member committee to review city policy on Compensatory Time and Overtime. (Mayor Allen, Mr. JJ Johnson) New Business (Future Agenda Items) • Requests by Mayor and Councilmembers that items are placed on a future City Council agenda. Adjournment I, the undersigned authority do hereby certify that the above Notice and Agenda of the Regular Meeting of the governing body of the City of Prairie View is a true and correct copy of said Notice and said Notice was posted on the City Hall front door, a place convenient and readily accessible to the general public at all times; said Notice was posted on Friday, June 19, 2020 by 5:00 p.m., and remained so posted continuously for at least 72 hours preceding the scheduled time for said meeting. The Notice and Agenda was also posted on the City’s website at http://www.prairieviewtexas.gov Dated this the day of June 19th, 2020 By: Allison Bynum Allison Bynum/City Secretary 4  November 3, 2020 Election Day (Reminder Governor's change re COVID-19) This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours before this meeting. Please contact the City Secretary's Office at (936)857-3603. The City of Prairie View City Council reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss, as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about security Devices), and 551.086 (Economic Development). 5