City Council

David Allen, Mayor Kendric Jones, Council Member Position 3 Brian Rowland, Council Member Position 1 Wendy Williams, Council Member Position 4 Jonathon Randle, Council Member Position 2 Xante’ Wallace, Council Member Position 5 CITY OF PRAIRIE VIEW www.prairieviewtexas.gov In accordance with order of the Office of the Governor issued March 16, 2020, the City Council of the City of Prairie View. Texas will conduct a telephonic meeting in order to advance the public health goal of limiting face-to-face meetings (also called “social distancing”) to slow the spread of the Coronavirus (COVID-19). This City Council Meeting will be held on Monday, November 9, 2020 starting at 6:00 p.m. The public may participate in this meeting by dialing in to the following number 1-571-317-3116_ Access Code_904-702-349. Anyone wishing to offer public comments or speak during a public hearing may do so by notifying the City Secretary at least two hours prior to the meeting at abynum@prairieviewtexas.gov. A recording of the telephonic meeting will be made and will be available to the public in accordance with the Open Meetings Act upon written request. ____________________________________________________________________________ AGENDA Call to Order Roll Call/Certification of Quorum Invocation and Pledge Public Comments: Citizens who have signed up with the City Secretary, Allison Bynum at abynum@prairieviewtexas.gov at least 2 hours before the meeting will be recognized. Comments will be limited to three (3) minutes. City Council will listen to the comments but cannot discuss or respond to the comments during the meeting. The matter may be referred to a department head, Mayor or City Council may direct that the matter be placed on the next regular City Council Agenda. Minutes 1. Discuss and take action on the approval of City Council Meeting Minutes dated October 12, 2020. 2. Discuss and take action on the approval of City Council Meeting Minutes dated October 26, 2020. Items of Community Interest 3. Discuss with and update City Council on COVID-19 concerns in Prairie View. (Mayor Allen, Ms. Hudspeth) 4. Discuss City Hall mold and leak $400,000 repairs by FEMA, 2 temporary buildings for staff (Mayor Allen) 1 Presentations and Reports New Prairie View Planned Community for all who live, study, work and visit our city. (Mayor Allen, Vincent Weaver of PVTX Development) Presentation and Update on PV EDC’s COVID-19 Relief Grant program and business expansion/retention training for local small businesses (President Eze & Director Lampkin) City Council Reports Pursuant to Texas Government Code § 551.0415, City Council Members, without having provided notice, may make reports about items of community interest if no action is taken and possible action is not discussed regarding the information provided in the report. "Items of community interest" includes: (1) expressions of thanks, congratulations, or condolence; (2) information regarding holiday schedules; (3) an honorary or salutary recognition of a public official, public employee, or other citizen, except that a discussion regarding a change in the status of a person's public office or public employment is not an honorary or salutary recognition for purposes of this subdivision; (4) a reminder about an upcoming event organized or sponsored by the governing body; (5) information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the political subdivision; and (6) announcements involving an imminent threat to the public health and safety of people in the political subdivision that has arisen after the posting of the agenda. Mayor’s Report  TxDOT Hwy 290 meeting with developers and State Rep Cecil Bell  $300 million Master Planned Community in Prairie View  City Hall leak & mold repair mtgs  PVAMU Agriculture: Public Engagement  Mellon Foundation Grant, African American Cultural Project to include City of PV  COVID-19 (out few days, then tested negative)  $100 million PVAMU Economic Development project on 50 acres in city, feasibility study finished. Department Reports 5. Report and discussion on G & A invoices (previous and present) and the approval of invoice for $10,000 prepared and signed (Sept. 28, 2020) prior to City Council vote to halt work and payments. (Mr. Gasper (G&A), Mr. JJ, USW, Trilogy) 6. List of manufactured homes and tiny homes moved into City of Prairie View without permit. (Ms. Herndon, Ms. Escamilla) (CC Rowland) Public Hearings Ordinances Resolutions Other Action 7. Discuss and take action on the approval of the EDC By-Law Amendments. (President Eze) 2  8. Discuss, consider, and take action on the Prairie View 4B Economic Development Corporation expenditure of no more than $4,500 for contractual services with VC Strategic Solutions to provide training to local businesses. (President Eze) 9. Discuss, consider and take action to waive technicalities and irregularities in bid by TSG Industries, LLC in the amount of $87,991.62 for Hurricane Harvey Recovery and Mitigation DR4332 Project # 18386 as approved by City Council on September 28, 2020 to correct Line item tabulations in Table 1 as attached to Bid Documents. (Trilogy, Mayor Allen) 10. Discuss, consider, and take action to approve scope of work for financial audit regarding expense reimbursements, credit card use, and payments by or on behalf of the city, city employees, city officials and Prairie View Type B Economic Development Corporation. (CC Rowland, Mayor Allen) 11. Discuss and take action to approve the Depository Services Contract between the City of Prairie View and Prosperity Bank. (Mayor Allen, Ms. Johnson) 12. Discuss and take action to investigate WC Commissioner Court 911 Address Systems role in assignment of Hempstead and Waller addresses inside Prairie View City Limits and if necessary, a lawsuit to change and correct practice. (Mayor Allen) 13. Discuss TxDOT meetings with State Rep Cecil Bell, Developers, and Landowners on Hwy 290 access service roads. (Mayor Allen) 14. Discuss and take action on Police Audit Proposals. (CC Rowland, Mayor Allen, Atty. Griffin) 15. Discuss, consider and take action on sewer line extension and street/road improvement in Prairie View. (Street & Sewer line extension Master Plan) (CC Rowland) 16. Discuss, consider and take action on receiving a report regarding credits provided to customers on utility bills in the last six (6) months. (CC Rowland, Mayor Allen) 17. Discuss and take action on Code Enforcement violations within the City of Prairie View, regarding zoning and permit violations. (CC Wallace) New Business (Future Agenda Items) • Requests by Mayor and Councilmembers that items are placed on a future City Council agenda. Adjournment I, the undersigned authority do hereby certify that the above Notice and Agenda of the Regular Meeting of the governing body of the City of Prairie View is a true and correct copy of said Notice and said Notice was posted on the City Hall front door, a place convenient and readily accessible to the general public at all times; said Notice was posted on Friday, November 6th, 2020 by 5:00 p.m., and remained so posted continuously for at least 72 hours preceding the scheduled time for said meeting. The Notice and Agenda was also posted on the City’s website at http://www.prairieviewtexas.gov Dated this the day of November 6th, 2020 By: Allison Bynum Allison Bynum/City Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours before this meeting. Please contact the City Secretary's Office at (936)857-3603. 3 The City of Prairie View City Council reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss, as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about security Devices), and 551.086 (Economic Development). Attendance by Other Elected or Appointed Officials: It is anticipated that members of other governmental bodies, and/or city boards, commissions and/or committees may attend the meeting in numbers that may constitute a quorum of the body, board, commission and/or committee. The members of the boards, commissions and/or committees may be permitted to participate in discussion on the same items listed on the agenda, which occur at the meeting, but no action will be taken by such in attendance unless item and action is specifically provided for on an agenda for that body, board, commission or committee subject to the Texas Open Meetings Act. 4