City Council

Dr. Brian Rowland, Mayor Nathan Alexander Council Member Position 3 Vacant Council Member Position 1 Wendy Williams, Council Member Position 4 Jonathon Randle, Council Member Position 2 Xante’ Wallace, Council Member Position 5 CITY OF PRAIRIE VIEW www.prairieviewtexas.gov In accordance with order of the Office of the Governor issued March 16, 2020, the City Council of the City of Prairie View. Texas will conduct a telephonic meeting in order to advance the public health goal of limiting face-to-face meetings (also called “social distancing”) to slow the spread of the Coronavirus (COVID-19). This City Council Meeting will be held on Monday, December 28, 2020 starting at 6:00 p.m. The public may participate in this meeting by dialing in to the following number 1-571-317-3116_ Access Code_904-702-349. Anyone wishing to offer public comments or speak during a public hearing may do so by notifying the City Staff at least two hours prior to the meeting at citysecretary@prairieviewtexas.gov. A recording of the telephonic meeting will be made and will be available to the public in accordance with the Open Meetings Act upon written request. ____________________________________________________________________________ AGENDA Call to Order Roll Call/Certification of Quorum Invocation: The Reverend Rhonda Rogers Rector (St. Francis of Assisi Episcopal Church Prairie View, Texas) Pledge: Public Comments: Citizens who have signed up with City staff, at citysecretary@prairieviewtexas.gov at least 2 hours before the meeting will be recognized. Comments will be limited to three (3) minutes. City Council will listen to the comments but cannot discuss or respond to the comments during the meeting. The matter may be referred to a department head, Mayor or City Council may direct that the matter be placed on the next regular City Council Agenda. Minutes 1. Discuss and take action on the approval of City Council Meeting Minutes dated December 14, 2020. Items of Community Interest  Public Recognitions  PV Volunteer Fire Department and Lone Star #85 Holiday Toys &Turkey Giveaway  Prairie View Strategic Planning Retreat (December 19-20, 2020) 1   Food Giveaway Grace HUB, Inc. and City of Prairie View Presentations and Reports 2. Resolution for Homegoing Celebration for Charlotte Han Sharp 3. Resolution for Homegoing Celebration for Dr. Frank Hawkins City Council Reports Pursuant to Texas Government Code § 551.0415, City Council Members, without having provided notice, may make reports about items of community interest if no action is taken and possible action is not discussed regarding the information provided in the report. "Items of community interest" includes: (1) expressions of thanks, congratulations, or condolence; (2) information regarding holiday schedules; (3) an honorary or salutary recognition of a public official, public employee, or other citizen, except that a discussion regarding a change in the status of a person's public office or public employment is not an honorary or salutary recognition for purposes of this subdivision; (4) a reminder about an upcoming event organized or sponsored by the governing body; (5) information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the political subdivision; and (6) announcements involving an imminent threat to the public health and safety of people in the political subdivision that has arisen after the posting of the agenda. Mayor’s Report Have a Happy Kwanzaa and New Year 2021 Community members to serve on board & commissions appointment for 2021 Taskforce for University of Texas IC2 Regional XLR8-community voice/ community roadmap Department Reports 4. Monthly Engineering report from (Trilogy) 5. Monthly Public Works report from (USW) 6. Monthly Financial report (JJ Johnson) 7. Police Department (Two year plan of action strategy) Public Hearings Ordinances Resolutions Other Action 8. Discuss, consider and take action to approve Designation of Representative Mayor Dr. Brian Rowland and Alternate Councilman Xante Wallace to Houston- Galveston Area Council 2021 General Assembly 9. Discuss, consider and take action on Waller ISD/City of Prairie View 2020 Agreement for Tax Assessment and Collection Services 10. Discuss, consider and take action to approve Ordinance No 2020-12-28 to reduce Tap fee to 2.5 times from 3.0 times or 250% from 300% Section 13.405 Sewer Tap fees and Water Tap fees short commercial meters 2  11. Discuss, consider and take action on 2021 City of Prairie View Community Impact Survey 12. Discuss, consider and take action on Feasibility study for The Development of The Freedom Center at Echols Drive by George E Johnson Development, Inc. 13. Discuss and take action on Annual Community Survey (CC Wallace) 14. Discuss and take action on Presidents Roundtable (Quarterly city meeting involving community leaders from all aspects (CC Wallace) 15. Discuss hiring consultant for grants department in the City of Prairie View for 2021 Community Development Fund and 2021 Downtown Revitalization Fund 16. Discuss and take action on re-appointment for Finance Committee and removals (CC Wallace) 17. Discuss and consider items from agenda City Council Strategic Retreat December 18-19, 2020. 18. Discuss, consider and take action to approve Sourcewell Cooperative Agreement for City Annex Bldg. (CARES Act) with TSG Industries in the amount to not exceed $300,000 (Mayor Rowland) 19. Discuss, consider and take action to approve submitting for CARES Act reimbursement in amount over $360,000 per allocation given per TDEM (Mayor Rowland) 20. Discuss move into FEMA temporary buildings for staff and roof, mold removal work for City Hall for the next 4 months 21. Discuss, consider and take action for Economic 4B to act as Grantor for The City of Prairie View COVID -19 Business Relief Grant program for CARES Act not to exceed $10,000. New Business (Future Agenda Items) 22. Requests by Mayor and Councilmembers that items are placed on a future City Council agenda. Adjournment I, the undersigned authority do hereby certify that the above Notice and Agenda of the Regular Meeting of the governing body of the City of Prairie View is a true and correct copy of said Notice and said Notice was posted on the City Hall front door, a place convenient and readily accessible to the general public at all times; said Notice was posted on Friday, December 25, 2020 by 11:00 a.m., and remained so posted continuously for at least 72 hours preceding the scheduled time for said meeting. The Notice and Agenda was also posted on the City’s website at http://www.prairieviewtexas.gov Dated this the day of December 25, 2020 By: Linda Durham Linda Durham/Acting City Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours before this meeting. Please contact the City Staff Office at (936)857-3603. 3 The City of Prairie View City Council reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss, as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about security Devices), and 551.086 (Economic Development). Attendance by Other Elected or Appointed Officials: It is anticipated that members of other governmental bodies, and/or city boards, commissions and/or committees may attend the meeting in numbers that may constitute a quorum of the body, board, commission and/or committee. The members of the boards, commissions and/or committees may be permitted to participate in discussion on the same items listed on the agenda, which occur at the meeting, but no action will be taken by such in attendance unless item and action is specifically provided for on an agenda for that body, board, commission or committee subject to the Texas Open Meetings Act. 4