City Council

Dr. Brian Rowland, Mayor Nathan Alexander Council Member Position 3 Vacant Council Member Position 1 Wendy Williams, Council Member Position 4 Jonathon Randle, Council Member Position 2 Xante’ Wallace, Council Member Position 5 CITY OF PRAIRIE VIEW www.prairieviewtexas.gov In accordance with order of the Office of the Governor issued March 16, 2020, the City Council of the City of Prairie View. Texas will conduct a telephonic meeting in order to advance the public health goal of limiting face-to-face meetings (also called “social distancing”) to slow the spread of the Coronavirus (COVID-19). This City Council Meeting will be held on Monday, January 11, 2021 starting at 6:00 p.m. The public may participate in this meeting by dialing in to the following number 1-571-317-3116_ Access Code_904-702-349. Anyone wishing to offer public comments or speak during a public hearing may do so by notifying the City Staff at least two hours prior to the meeting at citysecretary@prairieviewtexas.gov. A recording of the telephonic meeting will be made and will be available to the public in accordance with the Open Meetings Act upon written request. ____________________________________________________________________________ AGENDA Call to Order Roll Call/Certification of Quorum Invocation: Dr. Clarence Tally Sr. Pastor Mt. Corinth Missionary Baptist Church of Hempstead, Texas Pledge: Public Comments: Citizens who have signed up with City staff, at citysecretary@prairieviewtexas.gov at least 2 hours before the meeting will be recognized. Comments will be limited to three (3) minutes. City Council will listen to the comments but cannot discuss or respond to the comments during the meeting. The matter may be referred to a department head, Mayor or City Council may direct that the matter be placed on the next regular City Council Agenda. Minutes 1. Discuss and take action on the approval of City Council Meeting Minutes dated December 14, 2020. 2. Discuss and take action on the approval of City council Meeting Minutes dated December 28, 2020. Items of Community Interest  Public Recognitions 1 Presentations and Reports City Council Reports Pursuant to Texas Government Code § 551.0415, City Council Members, without having provided notice, may make reports about items of community interest if no action is taken and possible action is not discussed regarding the information provided in the report. "Items of community interest" includes: (1) expressions of thanks, congratulations, or condolence; (2) information regarding holiday schedules; (3) an honorary or salutary recognition of a public official, public employee, or other citizen, except that a discussion regarding a change in the status of a person's public office or public employment is not an honorary or salutary recognition for purposes of this subdivision; (4) a reminder about an upcoming event organized or sponsored by the governing body; (5) information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the governing body that was attended or is scheduled to be attended by a member of the governing body or an official or employee of the political subdivision; and (6) announcements involving an imminent threat to the public health and safety of people in the political subdivision that has arisen after the posting of the agenda. Mayor’s Report Welcome to 2021 Community members to serve on board & commissions appointment for 2021 Department Reports 3. Monthly Engineering report from (Trilogy) 4. Monthly Public Works report from (USW) 5. Monthly Financial report (JJ Johnson) 6. Police Department (Two year plan of action strategy) Public Hearings Ordinances Resolutions Other Action 7. Discuss, consider and take action to approve Ordinance NO. 2021-0111-002 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF PRAIRIE VIEW, TEXAS; PROVIDING FOR AMENDMENT TO CHAPTER 13, UTILITIES, ARTICLE 13.300 WATER RATES AND 13.400 SEWER RATES; PROVIDING FOR A PENALTY; PROVIDING A SAVINGS CLAUSE; AND PROVIDING FOR SEVERABILITY 8. Discuss, consider and take action on 2021 City of Prairie View Community Impact Survey 9. Discuss, consider and take action to approve resolution 2021-01-11A designating an administration service provider for the 2021-2022 Texas Community Development Block Grant (TxCDBG) Community Development Fund application and project implementation, administered by the Texas Department of Agriculture. 2  10. Discuss, consider and take action to approve resolution 2021-01-11B designating an administration service provider for the 2021 Texas Capital Fund Downtown Revitalization/ Main Street Fund Project of Texas Community Development Block Grant (TxCDBG) Program for application and project implementation, administered by the Texas Department of Agriculture. 11. Discuss, consider and take action regarding Ordinance Ordering a General Election to be held on Saturday, May 1, 2021, for the purpose of electing at-large City Council Place One, Place Two and Place Three for the City of Prairie View City Council and providing details relating to the holding of such election. 12. Discuss, consider and take action to approve Amend the 2020/21 City of Prairie View Revenue and Expenditure Budget for the purchase of a building for General Administration as follows: Funding of $140,000 from the General Fund beginning of the fiscal year reserve fund balance and increase the Capital Outlay (Fixed Assets) line item by the same amount $140,000. 13. Discuss, consider and take action to approve Amend the 2020/21 City of Prairie View Revenue and Expenditure Budget for the approved forensic audit by moving $15,000 from the Community Parks line item to the Auditing line item. 14. Discuss, consider and take action to approve Amend the 2020/21 City of Prairie View Revenue and Expenditure Budget for the video streaming equipment (fixed asset) $15,800 will be funded by the Cares Act increase item to the Capital Outlay (fixed assets) line item $15,800. 15. Discuss updated move into FEMA temporary buildings for staff and roof, mold removal work for City Hall for the next 4 months New Business (Future Agenda Items) 16. Requests by Mayor and Councilmembers that items are placed on a future City Council agenda. Adjournment I, the undersigned authority do hereby certify that the above Notice and Agenda of the Regular Meeting of the governing body of the City of Prairie View is a true and correct copy of said Notice and said Notice was posted on the City Hall front door, a place convenient and readily accessible to the general public at all times; said Notice was posted on Friday, January 8, 2021 by 6:00 p.m., and remained so posted continuously for at least 72 hours preceding the scheduled time for said meeting. The Notice and Agenda was also posted on the City’s website at http://www.prairieviewtexas.gov Dated this the day of January 8, 2021 By: Linda Durham Linda Durham/Acting City Secretary This facility is wheelchair accessible and accessible parking spaces are available. Requests for accommodations or interpretive services must be made 48 hours before this meeting. Please contact the City Staff Office at (936)857-3603. The City of Prairie View City Council reserves the right to adjourn into Executive Session at any time during the course of this meeting to discuss, as authorized by Texas Government Code Sections 551.071 (Consultation with Attorney), 551.072 (Deliberations about Real Property), 551.073 (Deliberations about Gifts and Donations), 551.074 (Personnel Matters), 551.076 (Deliberations about security Devices), and 551.086 (Economic Development). 3 Attendance by Other Elected or Appointed Officials: It is anticipated that members of other governmental bodies, and/or city boards, commissions and/or committees may attend the meeting in numbers that may constitute a quorum of the body, board, commission and/or committee. The members of the boards, commissions and/or committees may be permitted to participate in discussion on the same items listed on the agenda, which occur at the meeting, but no action will be taken by such in attendance unless item and action is specifically provided for on an agenda for that body, board, commission or committee subject to the Texas Open Meetings Act. 4